An Introduction to Open Access and Research Data Management Open Access and Data Curation Team, Forum Library

Outline • What is Open Access? • How it affects you – funder and University policies • Routes to Open Access • Research Data Management

What is Open Access? • International movement to open up access to research knowledge • Publically-funded research should be openly and freely available • No restrictions on access or (re)use

How it affects you. You need to be aware of the various policies that could affect you: • Funder policies on Open Access RCUK Wellcome HEFCE • University policy on Open Access

Routes to Open Access Two main routes – Gold and Green. • Gold – usually involves the payment of a fee (av. c£1,500) • Green – deposit in a repository (such as Open Research Exeter – ORE) for free (check your publisher’s policies for when you can do this) Check your publisher policy on SHERPA/RoMEO

Funder Policies If you are funded by an external body, check to see what their policy is: • RCUK Policy on Open Access All peer-reviewed papers and published conference proceedings must be made available within 6 months of publication (12 for AHRC or ESRC funded research). Time periods doubled if Gold open access is not available. Wellcome Trust Policy on Open Access All peer-reviewed papers and published conference proceedings must be made available within 6 months of publication (through Europe PubMed Central). From 1st October 2014 scholarly monographs and book chapters are also included. HEFCE Policy on Open Access Journal articles and Conference proceedings with an ISSN Accepted for publication after 1 April 2016 Favours green unpaid open access via deposit in a repository, for an output to be eligible for the REF it must be in a repository. Requires deposit of accepted version on acceptance rather than publication. 12 month embargo for REF panels A and B (STEM); 24 months for Panels C and D (HASS)

University Policy “All PGR students should publish the research papers they produce whilst affiliated with the University on Open Access as soon as publisher restrictions will allow. In addition, PGR candidates are required to deposit the final version of their thesis/dissertation into the institutional repository.” • Deposit in Open Research Exeter (ORE) • Open Access Research and Research Data Management Policy for PGR students

Thesis Deposit • Guidance is available on the Library website: http://as.exeter.ac.uk/library/resources/openaccess/e-theses/ • You are allowed an 18 month embargo • Be aware of third party copyright material that you use in your thesis e.g. images, plans, maps, photos etc. See “PhD Research and Copyright: A Personal Experience”

Research Data Management (RDM) Why manage your data? • Short term: Increase efficiency Save time Simplify your life Meet funder and institutional requirements • Long-term: Preserve your data Easier sharing and collaboration Allow others to build on your research Raise your visibility and research profile

RDM – what do you need to think about? • Storage • Back up • Security Data Protection Act Ethics • Paper and digital documents Archiving/re-use of data

Help and information on RDM • Research Data Management Survival Guide for New PhD Students • RDM web pages • Case Study – PhD Research and Copyright: A Personal Experience • Overviews of funders’ data policies Researcher Development Sessions

Help and Information • E-Theses • Open Access web pages • OA Guide for PGRs Find this presentation in ORE:

Any Questions Contact us: Gareth Cole, Data Curation Officer. Open Access and Data Curation Team openaccess@exeter.ac.uk rdm@exeter.ac.uk