Chapter 11 – Project Dashboard Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Chapter 11 – Project Dashboard Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Chapter 11 – Project Dashboard Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Chapter 11 – Project Dashboard Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Chapter 11 – Project Dashboard Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Chapter 11 – Project Dashboard Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Chapter 11 – Project Dashboard Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Chapter 11 – Project Dashboard Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Chapter 11 – Project Dashboard Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

You get what you measure! Transparency Regular measurements Quantitative Qualitative Pitfalls of assessment– or misunderstandings of why you measure. 1. Too much time spent at a cost to real work 2. Gaming the perceived intent of the measuring 3. Measuring people and not the project You get what you measure! Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Measure more than one thing Recommendations: Go back to your drivers, constraints, and floats Pick at least four Those four are the areas you are most likely to modify during the project. Measure them! You need to see what to change… You need more than just the start and end dates. Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Measuring progress towards completion What is meant by completion? “… the only accurate way to measure progress for a software project is to measure how many features the project team has completed.” What about serial projects? Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Velocity Chart to check schedule progress Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Iteration Contents Chart Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

‘’Burn-down’’ chart Ideal (estimated) tasks remaining Actual tasks remaining Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

’Burn-down’’ chart for a hard-deadline project with scope increase added at the end Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Release Burndown Chart (showing scope changes) Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Estimated Quality Factor 1-Jan 1-Feb 1-Mar 1-Apr 1-May 1-June 1-Jul 1-Aug 1-Sep 1-Oct 1-Nov Date of Estimate Estimated End Date End of the Project How good were your estimates? Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman Figure 11.4 (Page 210)

Estimation Quality Factor Track estimates Compare against actual completion Area indicates error Reflection time… Remember… Schedule estimates are just guesses… showing why the schedule varies and explaining it is useful… Estimated End date Date of estimates Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

How to know what’s happening? Pick a few measurements: Schedule estimates vs. actuals When people are assigned vs. when they are needed Requirements changes (after baseline is set) Fault feedback ratio (ratio of fixes that don’t fix to total fixes) Cost to fix defects Defect find, close and open rates Indicators of problems… but you still need to figure out why! Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

“Time lost is never going to be regained” With no schedule… you would not know what time was lost! With no schedule… when you are over budget and delivery is not near… you can only imagine you lost time somewhere! With a schedule… but no tangible evidence of progress, no one notices the time that is lost. Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

“Time lost is never going to be regained” Project start slips one month Fig 11.6 Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

You don’t get the people when you need them. Fig. 11.8 Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Requirements Change Chart (Fig. 11.9) Minor change – effects one module Major change – effects more than one module Minor Major Number of Changes Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Fault Feedback Ratio (FFR) You are having serious problems fixing problems! NOTE. The earlier you measure FFR, the more feedback you can get Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Fault Feedback Ratio and Closed Defects Defects Closed FFR Number of Closed Defects Weeks Figure 11.10 Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Cost to Fix a Defect (2 project sample - Fig. 11.10 & 11.11) Industry Standard EXAMPLE Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Cost to Fix a Defect (2 project sample - Fig. 11.10 & 11.11) Industry Standard EXAMPLE PD = Person Days Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

In either case, confidence in the product is low! Some good rules… The longer it takes to fix a problem the more likely that parts of the system are not understood! The longer it takes to find the problem, the less is known about the product or the less is known about how to test the product comprehensively! In either case, confidence in the product is low! Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

“Look for the Knee” (Page 221) Fig 11.12 Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Qualitative Data Test Dashboard (Fig. 14) Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Staged Delivery Practices Chart Fig. 11.15 Scale 0 6 6= Success! Peer Review 6 Develop Automated Smoke Tests 4 Builds fixed within a few hours 2 5 Practices chosen – what is preventing Success! Ask the team! Rolling-wave Planning Implement by Feature Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

The risks and progress toward meeting release criteria Clients want to know! The risks and progress toward meeting release criteria Fig. 11.17 Initial Risk List Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Constellation Risk List  Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

Progress Meeting Release Criteria Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman

A “quick” assessment! Weekly Weather reports: Project Schedule is on target Minor Schedule concern, but schedule can be met Schedule concern, can be met with extra effort Current Schedule or Feature Set is highly risky Schedule or Feature Set cannot be met under current conditions Cannot meet Schedule or the desired Feature Set Manage It! Your Guide to Modern, Pragmatic Project Management. Johanna Rothman