City of Phoenix Request for Qualifications and Scoring Process Update

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Presentation transcript:

City of Phoenix Request for Qualifications and Scoring Process Update

Purpose Provide an update on changes to the procurement process for City of Phoenix CIP projects

Discussion Topics Professional Services RFQ Panel Scoring Changes Development and Notable changes Panel Scoring Changes Selection Panel Training Electronic Submittals New Agreement Structure

RFQ – Development Previous RFQ In place 10+ years First modification was adding CA & I criteria New process Developed by DCP team with input from CIP Task Force and client department users

RFQ – Notable Changes RFQs will contain more details for: Benefits Project descriptions Scopes of work Scoring Criteria Benefits Firms receive increased project understanding Easier to demonstrate relevant experience and expertise Increase objectivity City receives more tailored submittals Enhanced project outcomes

Panel Scoring Changes Reference check criteria has been standardized 1,000 point scale Standard deviation utilized to eliminate scores of outliers by individual categories for RFQs and interviews Overall firm rank determined by cumulative score from: SOQs Reference Checks Interviews

Sample Individual Score Sheet Panel Member Scores & Rankings of Evaluation Criteria Firm Name (A) Design Experience of Prime Firm (150 points possible) (B) CA & I Experience of Prime Firm (150 points possible) (C) Design Experience of Key Personnel and Subconsultants (125 points possible) (D) CA & I Experience of Key Personnel and Subconsultants (125 points possible) (E) Project Understanding and Approach (300 points possible) (E) Staffing Information (150 points possible) Total Score Firm 1 0.0 Comments Firm 2 Firm 3 Firm 4

Selection Panel Score Sheet

Reference Check Form

Selection Panel Training Provided by Design and Construction Procurement staff Monthly on-going Started October 2017 Trained almost 200 people Required to serve on selection panel – July 1 Ensures consistency in evaluations by panel members Increases transparency for procurement process

Electronic Submittals All proposals will be submitted electronically through procurePHX Originally planned to start in February, required additional testing New expected date July 2018 Firms must complete self-registration process to receive RFQs

New Agreement Structure CIP Task Force group development Started using June 1 No changes to insurance or indemnification sections Other contract documents to follow

Procurement Newsletter

Website Info https://www.phoenix.gov/streets/procurement

Upcoming Procurements The Big One – Engineering On-Calls for Calendar Years 2019/2020 16-inch Paradise Valley Zone 3C Improvements (Design and CMAR) Pressure Reducing Valve Program (Study/Design/CA) Lake Pleasant Water Treatment Plant Asset Assessment Val Vista WTP Electrical, Instrumentation & Control Systems Inspection and Testing Services Soils and Materials Testing On-Call Services PSHIA T2 Demolition and Apron Reconstruction (Design and CMAR)

Questions