Enterprise Human Resource Information System (eHRIS) INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE

Workshop objectives

Facilitate the completion of ePDS Workshop Objectives Allow ICT Coordinators to come up with a plan on how to conduct the encoding of ePDS for school personnel; Provide selected school personnel the basics and experience of encoding the ePDS; and Facilitate the completion of ePDS Allow the SDOs to come up with a plan on how to conduct the encoding of ePDS for school personnel; Please talk about the strategy to gather the school personnel in a location with their PDS on hand. Encode and complete their Collect the draft SDO ePDS completion plan; Provide selected school personnel the basics and experience of encoding the ePDS; and Facilitate the completion of ePDS at least 2, 160 school personnel. All Day 2 participants are counted in the total number of school personnel in the Division

eHRIS … An Introduction

Automates core HR management functions and routine services; What does eHRIS do? Automates core HR management functions and routine services; Enhance HR systems and processes to support personnel in delivery of prompt, uninterrupted, efficient, and responsive services to its clients; Single source of truth (SSOT) for HR information and organizational structure includes Personal Services Itemization Plantilla of Personnel (PSI-POP); Automates core HR management functions and routine services; Enhance HR systems and processes to support personnel in delivery of prompt, uninterrupted, efficient, and responsive services to its clients; Single source of truth for HR information and organizational structure that will also include Personal Services Itemization Plantilla of Personnel (PSI-POP); SSOT means that the personnel’s personal, employment and development data will only come form one source, eHRIS.

eHRIS Modules Dashboard Self Service Integrates information from multiple modules into a unified display Currently displays birthdays and announcements. (demographics, announcements, policies, etc) Self Service Provide all personnel with access to their personal and employment information that includes: Personal Data Sheet (PDS) Daily Time Record (DTR) Pay slip

Time and Attendance Management System eHRIS Modules (cont.) Time and Attendance Management System Automates time-in and time-out processing and provides a near real-time information on employee daily time record (DTR); Enables all personnel to track and monitor their attendance more accurately; and Provide on-line application and approval of deficiency forms

eHRIS Modules (cont.) Service Request Will deliver an easy to use self service workflow that automates common and repetitive HR services processes. Current and future service requests will include but not limited to are Pay slip Time and Attendance Deficiencies SALN Provident Fund Loan Application Request for Certification Service Records

eHRIS Modules (cont.) HR Module Only the HR Officer user account will have access to this module Add, Edit, Update and Removal of personnel will take place in this module Masterlist of Personnel

Results Based Performance Management System EHRIS Modules in Plan Results Based Performance Management System Talent Acquisition and DepEd Online Application System Succession Planning Module Learning and Development Module Reports Module Inventory of Positions in DepEd Retirees Step increment, Loyalty, etc. Results Based Performance Management System Provides a solution for the planning, conducting and monitoring of performance assessment processes throughout the Agency Automates the process of collecting, analyzing and/or reporting information regarding the performance of an individual, group or Agency as a whole Talent Acquisition and DepEd Online Application System (OAS) It links up with the current Online Application System which provides the data for all new employees. DepEd OAS is currently available online to the teacher-applicants in the Division Offices  and to applicants in the Central Office. Succession Planning Module Is designed to enable the BHROD to identify and develop internal personnel with the potential to fill key critical positions within the Agency Maintains data on the availability of experienced and capable personnel that are prepared to assume key positions as they become available. Learning and Development Module Provides a system to administer and track employee training and development intervention for personal development and professional growth Allows HR  to track education, qualifications and skills of the employees, as well as outlining what training courses, books, CDs, web-based learning or materials are available to develop specific skills or competencies Provides data on the competencies of the incumbent and as required by the position as assessed Development plan per employee is also available. Reports Module Will include reports that are submitted to other government office: Inventory of Positions in DepEd Retirees Step Increment Loyalty etc

eHRIS : Show and Tell Role Types

Role Types Management Manager HR Manager / HR Staff Employee All Execom, Directors and Heads of Business Unit Manager All Department Heads HR Manager / HR Staff HRMOs and Designated HR Staff Employee All DepEd Personnel that do not fall on above types

Got questions? Please contact: EHRIS Helpdesk 1st Fl, Bonifacio Bldg, DepEd Complex, Meralco Ave, Pasig City Contact Nos: (02) 6357369; 0956 477 2610; 0921 458 4058 ; 0942 614 9599 Email: icts.usd@deped.gov.ph Join FB Group: DepEd EHRIS Helpdesk 1.0 Join FB HRMO Group (HR Personnel only): DepEd HRMOs Philippines

Personnel Division and User Support Division Thank You Personnel Division and User Support Division