Residential Placement Application 2011 11/22/2018

Changes Streamlined the process Removed unnecessary information previously required Submission of Reintegration Plan no longer required Statement of Assurances: Reintegration Plan kept on site Significant changes to Cost Analysis Sheet (Residential Placement Cost Breakdown) Required Checklist (must be used by LEA/ESC) Will re-evaluate process 11/22/2018

General Procedures and Instructions for Completing the Application for Funding of Residential Placement (SAS-A111-12) 11/22/2018

Purpose Provide an appropriate education for students whose needs are such that they require: 24-hour, structured environment Available only at a residential facility Decision concerning placement is the responsibility of the ARD committee 11/22/2018

Residential Placement for Educational Purposes Residential placement is necessary in order for the student to make reasonable academic progress not for care and treatment purposes 11/22/2018

Residential Placement for Educational Purposes, cont. TAC §89.61, Contracting for Residential Educational Placements for Students with Disabilities Approval for state and federal funding negotiated on an individual student basis Negotiated through the residential application Submitted to the ESC; ESC submits to TEA Submitted for educational purposes only 11/22/2018

Non Public Schools for Students with Disabilities Approved for Contracting Purposes Non public school must be approved by TEA if providing the educational services of the student TEA maintains a current list Updated annually Check list on TEA website (link is in General Procedures and Instructions) 11/22/2018

Related Activities/Issues 11/22/2018

Meeting to Discuss Options Community Resource Coordination Groups (CRCGs) or Group of people knowledgeable about the student Determine whether noneducational support services are available so student can remain in or return to the community 11/22/2018

On-Site Visit to Facility Conducted by the LEA Required if an initial or continuing residential placement Must be conducted annually Purpose is to determine if the facility can meet the goals of the student’s IEP And to determine if the facility can meet the health and safety standards Records of on-site visits must be retained in the LEA or SSA for program monitors to review when requested 11/22/2018

ARD Committee Meeting Confirms, on the basis of all options discussed and considered, that residential placement is required Addresses the items/questions on the application Student’s IEP must: Contain specific goals and objectives Address the services for which funding is requested in the application 11/22/2018

Amendments to Residential Application When do I amend? Change of placement Change of services What do I submit? IEP Application Contract What is the timeline? Within 45 school days of the date of the ARD 11/22/2018

If also applying for High Cost Funds (HCF) Residential application must be submitted by September 1 to be eligible for HCF If corrections/changes to the residential application are needed, they must be submitted to TEA within 15 business days Deadline not met – HCF award will be denied 11/22/2018

Reintegration Plan Plan is used to return the student to the LEA Include the provision of noneducational services For monitoring purposes include: criteria for the student’s return expected return date Progress on the goals and objectives for return to the LEA is benchmarked 11/22/2018

Reintegration Plan, cont. Recommended Reintegration Plan included with General Procedures and Instructions Plan stays at the LEA, not submitted to TEA Statements of Assurances address the Reintegration Plan 11/22/2018

Contract with Residential Facility Copy must be submitted with the residential application Must include all services required in the IEP Include costs on Residential Placement Cost Breakdown form All parties retain a copy Contracts must address requirements of 34 CFR §80.36(i) (copy included with General Procedures and Instructions) 11/22/2018

Agreement for Special Education Services Required when the residential facility is not providing the instruction and an LEA is Sample agreement included with General Procedures and Instructions Must be submitted with application All parties retain a copy 11/22/2018

Sample Agreement Form Facility and LEA names are required Signatures may be faxed – must be on same page 11/22/2018

Specific Aspects of the Application and Approval Process 11/22/2018

Specific Aspects of the Application and Approval Process Submit one original and one copy to ESC Separate application for each student Student with ED – must confer with local MHA Student with intellectual disability or AU – must confer with local MRA Students with other disabilities – no consultation with MHA/MRA required 11/22/2018

Specific Aspects of the Application and Approval Process, cont. Signature of superintendent of LEA or fiscal agent of SSA required Letter of authorization must be submitted if designee signs Before student returns to the community, highly recommend a discussion about the student’s needs at a CRCG meeting Discuss needs for local resources Review most recent reintegration plan 11/22/2018

Specific Aspects of the Application and Approval Process, cont. Approval of application received through a letter of approval from TEA Mailed to superintendent of the LEA or FA Copy of Residential Placement Cost Breakdown form attached Indicates amount of discretionary funds awarded Amount of discretionary funds approved only if cost exceeds 25% set aside and the local tax share amount 11/22/2018

Specific Aspects of the Application and Approval Process, cont. ARDC decisions regarding residential placement are binding If application is not approved, costs must be paid from local funds Effective dates of application September 1 if received by ESC on or before September 1 As of stamp-in-date if received after September 1 Through August 31, unless otherwise indicated 11/22/2018

Completing the Residential Application 11/22/2018

Content of Application Packet Application for Approval of Residential Placement Statements of Assurance for Residential Placement Residential Placement Cost Breakdown form Checklist – Residential Application Documentation Form 11/22/2018

Application for Approval of Residential Placement (page 1 of packet) 11/22/2018

Application for Approval of Residential Placement LEA completes Completed by TEA ESC is required to provide Stamp-In Date LEA must select yes or no for a High Cost Fund request 11/22/2018

Statements of Assurance for Residential Placement (page 2 of packet) 11/22/2018

Statements of Assurance for Residential Placement New assurance regarding Reintegration Plan Plan remains at the LEA Location of required elements General Procedures and Instructions – Reintegration Plan Slides 14-15 of this power point Recommended Reintegration Plan included in residential packet 11/22/2018

Statements of Assurance for Residential Placement Faxed signatures are permitted – both signatures must be on the same page 11/22/2018

Residential Placement Cost Breakdown (page 3 of packet) 11/22/2018

Residential Placement Cost Breakdown Reminder – form must be completed regardless of funding source 4. Method to calculate education services for total cost (estimate only) 5. List the Type of Services – table expands so list can increase 11/22/2018

Residential Placement Cost Breakdown, cont. 9. Daily rate not to exceed $242.85 10. Daily rate X total days = Subtotal 11. Education services total in 4 = 11 12. Total cost = Subtotal 8 +Subtotal 10 + Subtotal 11 15. TEA use only – info included in the Letter of Approval 11/22/2018

Checklist – Residential Application Documentation Form (page 4 of packet) 11/22/2018

Checklist - Residential Application Documentation Form Required to complete LEA and ESC check for missing/incomplete information Submit with residential application TEA completes the 1st and 2nd Read 11/22/2018

Federal and State Rules for Residential Placement Federal Requirements CFR § 300.114 LRE requirements CFR § 300.146 Responsibility of SEA (State Educational Agency) CFR §300.325 Private school placements by public agencies State Requirements Texas Education Code (TEC) §29.008. Contracts for Services; Residential Placement Texas Administrative Code (TAC) §89.61. Contracting for Residential Educational Placements for Students with Disabilities 11/22/2018

Your ESC is the first point of contact Contact Information Your ESC is the first point of contact 11/22/2018