Balancing Crude Inventory

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Presentation transcript:

Balancing Crude Inventory Michele Dugger Team Lead

Purpose Monitor Inventory to ensure all purchases and sales have been accounted for Accommodate for Daily or Monthly Tickets Accommodate for Back Dated Tickets

Monitor Inventory Enter Run Ticket - pick up from property (Load) drop off at station (Offload) Enter Run Ticket - oil picked up or shipped from station (Load) and sold (Offload) Enter Daily Gauge - Gauge tanks at the beginning of the day and enter readings

Monitor Inventory Step 1: Station Oil is Delivered to Property Oil is Picked up From

Monitor Inventory Step 2: Station Oil is Sold to Oil is Picked up from Station

Gauge and record Oil in each Tank/Meter Enter Gauges Daily Gauge and record Oil in each Tank/Meter

Inventory Reports

Inventory Variance Report

Inventory/Sales Comparison Report

Allow Monthly or Daily Tickets Company option to allow Monthly and Daily Tickets: Enter Daily tickets to Pay Drivers Enter Monthly Tickets to Pay Operators Monthly Tickets won’t: Calculate Driver Commissions Calculate Marketer Commissions Calculate Billing Hauling charges Monthly Tickets will: Calculate Purchase Fees

Allow Monthly or Daily Tickets

Tank/Meter Maintenance

Tank/Meter Maintenance Ticket Reporting Types: Standard - Default- Included on Inventory, Hauling/Driver Statements, and Operator Run/Sales Statements Daily - Included on Inventory & Hauling/Driver Statements Monthly - Included on Run Statements only

Daily

Monthly

Reports

Inventory Reports: Daily Only

Reports: Standard (normal) Daily (Don’t Pay) Monthly (Pay) Standard (normal) Daily (Don’t Pay) Monthly (Pay) Driver & Hauling Statements Yes No Ticket Listings Operator Run Statements Extract to Revenue Cost of Crude Inventory Variance Inventory/Sales Sev Tax Reports Transporter Reports Sales Statements Ticket Based Reports

Back Dated Tickets Accrual Option to account for Back Dated Tickets: Pricing in one month and Inventory in another Example: Load is picked up 6/30/2018 but is not dropped off at the station until 7/2/2018

Company Setup

Entering a Back Dated Ticket

General Ledger

Reports

Questions?