PRINCE2 Project Management Clive Porter-Brown, Courthill Systems PRINCE2 Certified

What is Project Management PRINCE 2 definition “A Management environment that is created for the purpose of delivering one or more business products according to a specified business case” Why do we need project management “We are not about cutting edge technology, but serving our customers well and efficiently.”

Reasons for Project Failure “We never find the time to plan … but always find time to do the job twice.” “…dazzled by the potential of the technology and losing sight of what is practically deliverable.” Over complex projects Bad scoping of products Insufficient piloting Lack of objectivity Maintaining viability with the business case

Project Management Requirements Deliver the expect (needed) benefits Deliver on time and to budget Run Smoothly – avoid crisis management Meet the expectations of the users

Understanding Life Cycles The project forms part of the product life cycle, but the better it is defined, the better it contributes to the success of the product Concept End of life Start-up processes Initiation Stage Control Stage Closing Project Project Life Cycle End of Project PRINCE 2 Life Cycle Product Life Cycle

Project Control Cycles Application of Fayol’s principles Planned Plan Monitor Approve Project Execute Changes to project Corrections to methods of execution Corrections to plan Deviations from plan Control Escalation Delegation

Problems with Project Management Why do we fail to deliver projects successfully Lack of formal methodology No Product requirement or definition No Product ownership No definition of the business case No effective project management process Leads to project failure

A Project Management solution… PRINCE 2 A Project Management solution…

Adoption of PRINCE 2 PRINCE 2 does not define the tools we use to run the project, or how we manage our environment, but it does define the process to enable successful project delivery. PRINCE 2 PRojects IN Controlled Environments Version 2 Defacto standard Methodology is in the public domain and non proprietary A framework for managing a project

What is PRINCE2 A PRINCE2 project has the following characteristics: A Customer / Supplier environment A finite and defined life cycle Defined and measurable business products A corresponding set of activities to achieve the business products A defined amount of resources An organisation structure, with defined responsibilities, to manage the project Scalable regardless of project size

Structure of PRINCE 2 PRINCE 2 Processes Components Techniques Starting up a Project (SU) Business Case Product Based Planning Initiating a Project (IP) Organisation Change Control Techniques Directing a Project (DP) Plans Quality Review Technique Controlling a Stage (CS) Controls Managing Product Delivery (MP Management of Risk Managing Stage Boundaries (SB) Quality of Project Environment Closing a Project (CP) Configuration Management Planning (PL) Change Control

Implementing PRINCE2 Where next ? Gain management approval that this is the correct methodology for us If not, what is it missing and what is a suitable alternative Create the toolset that we will use Run a pilot project(s) to prove the process and toolset Train staff on the process and toolset Migrate all projects to PRINCE 2 Establish regular process review to ensure that it is being used and is effective

Development to PRINCE 2 Certification Staff Development PRINCE 2 Awareness PRINCE 2 Foundation PRINCE 2 Practitioner Operational Development PRINCE 2 Awareness PRINCE 2 Process Model BS 6079:1996 Guide to Project Management

PRINCE 2 Questions and Answers ?