Compensation Administration Tool Overview

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Presentation transcript:

Compensation Administration Tool Overview

Project Overview and Background With the implementation of HRD/UPS, UW System will need to be able to distribute merit and other compensation increases to University Staff (formerly unclassified staff) and LI/AS/FA (formerly unclassified staff). Currently there is no system for institutions to enter and analyze university staff merit based compensation increases as determined by the Board of Regents Pay Plan Guidelines. HRS does have this functionality, but it only exists after those increases have been paid out. The University of Wisconsin System (UWS) is embarking upon a strategic initiative to replace the mainframe budget system with new financial planning software. Other large research universities have taken 2-3 years to implement new financial planning software. Therefore, a mechanism for compensation administration must precede a new financial planning system in order to meet this business need in the interim. Increased consistency and efficiency can be gained by aligning the compensation administration and budgeted processes for university staff and LI/AS/FA staff. The creation of several analytical tools will enable institutions to monitor and analyze compensation and funding changes at the job level prior to loading to HRS. Increased efficiency by decreasing dual entry between HRS and the mainframe budget system (3270).

Business Case for the CAT Can initialize the CAT (budgeted population) using a spreadsheet upload Can make mass changes to compensation or funding using a spreadsheet upload Can view compensation and funding source commitments made for an employee on a single page An automatic feed of compensation and other employee data changes from HRS to the CAT for major portion of the comp admin cycle exists, thus minimizing dual entry Maintains all compensation and corresponding funding in PeopleSoft, which increases data integrity Will move UW System person detail establishing salary lines and FTE off the mainframe 3270 system and towards a more modern technology Will streamline business processes Can accommodate changes for all staff types Will familiarize the university with the new system prior to implementing a full pay plan for all staff Increased Efficiency Strategic Alignment Simpler Pilot Year

Overall Process Flow (Technical)

What is the CAT? Mock-up A tool built in PeopleSoft to manage comp. and funding changes during the budgeting cycle, that will: Replace BDGT, BADJR, BRATE transactions in 3270 (essentially minimizing person level data in the mainframe system!) Transfer finalized comp. and funding data to HRS and summary level data to the budget system Give users the ability to enter proposed compensation and funding changes directly into PeopleSoft and bypass the IPS Give users the ability to edit proposed compensation and funding changes previously loaded from the IPS Support advanced search capabilities Display a summary of an employee’s historical record in HRS, for easy reference Display summary information by Business Unit, Dept, etc. Will have necessary checks and edits to ensure data accuracy The tool will NOT: Replace the mainframe budget system entirely Be updated en masse without the IPS