16 May 2018 Briefing to the Portfolio Committee of the Department of Sport and Recreation portfolio on the review of the draft 2018-19 APP

Reputation promise/mission The Auditor-General of South Africa has a constitutional mandate and, as the Supreme Audit Institution (SAI) of South Africa, it exists to strengthen our country’s democracy by enabling oversight, accountability and governance in the public sector through auditing, thereby building public confidence.

Purpose of the briefing To provide the portfolio committee (PC) with feedback on the interim review of the department and its entity’s draft annual performance plan (APP).

Key committee considerations when reviewing the APP Does the APP align with MTSF? Are indicators relevant and complete? Is there a logical link between objectives, indicators and targets? Are the targets realistic i.e. SMART? Are adequate resources (human and financial) available to achieve APPs? How can the APP be achieved e.g. Performance contracts/ monitoring Review quarterly progress against APP targets Review annual achievement against APP targets Review and track changes to strategic plans and annual performance reports. Are the Strategic Plans and Annual Performance Plans aligned to the Medium-Term Strategic Framework (MTSF) outcomes and priorities? Are indicators relevant to the institution’s mandate and the realisation of strategic goals and objectives? Does the APP include a complete set of indicators that is relevant to the objectives that need to be achieved e.g. are all customised sector indicators relevant to the institution included in the APP? Is there a logical link between objectives, indicators and targets? Are the targets realistic (can it be done)? Does the institution have adequate resources (human and financial) available to achieve predetermined objectives? How is the institution ensuring that Strategic Plans and Annual Performance Plans will be achieved (performance contracts, quarterly monitoring, etc.) The Portfolio committee should review the quarterly progress of institution with regard to predetermined objectives and contributions to the MTSF. The Portfolio committee should review annual achievement of predetermined objectives by institutions (Annual Reports) The Portfolio committee should approve and track changes to strategic plans and annual performance reports.

Review process Reporting AGSA review of the draft 2018-19 APP Assessed the process followed by the department/entities to prepare and submit strategic plans (if relevant) and APPs. Assessed the measurability and relevance of the final draft indicators and targets planned for selected programmes. Reporting Findings from the review are communicated to management to enable changes to be made. Findings relevant to the interim review do not have an impact on the audit conclusion on usefulness or reliability of the selected programmes for the PFMA 2017-18 year end audit.

Criteria used to assess the draft APP Measurability of indicators and targets Indicators are well-defined. Indicators are verifiable. Targets are specific, measurable and time-bound. Relevance of indicators and targets Indicators and targets are relevant to the mandate and realisation of strategic goals and objectives. 1. For indicators to measurable, they must be: Well-defined i.e. clear, unambiguous definition so that data will be collected consistently and will be easy to understand and use. Verifiable i.e. it must be possible to validate the processes and systems. 2. For targets to be measurable, they must be: Specific i.e. the nature and the required level of performance can be clearly identified Measurable: the required performance can be measured Time bound: the time period or deadline for delivery is specified 3. For indicators to be relevant i.e. the indicator must relate logically and directly to an aspect of the institution's mandate, and the realisation of strategic goals and objectives.

Review findings on draft 2018/19 APP Sport and Recreation South Africa Programme Measurability Relevance Programme 2 - Active Nation: Number of sports academies supported The key words “non-financial support” were not described in relation to how they are used to measure performance and how the information is determined has not been explained. No review findings were identified. Programme 5 - Sports infrastructure support: Number of municipalities provided with technical and management support. It was not clear in terms of what the technical support or management support will entail. Use slide if interim review was performed and findings were raised. Note: The department has made changes to the TID Specific Measurable Timebound Measurability of targets Well defined Verifiable Measurability of indicators Indicators are relevant to mandate and realisation of goals. Relevance

No review findings were identified. Review findings on draft 2018/19 APP Boxing South Africa Programme Measurability Relevance Programme 2 – Boxing Development: Report on assistance extended to associations Assistance is not defined in terms of what will be regarded as assistance, in the TID or on the plan. No review findings were identified. Programme 3 - Boxing Promotion: Reports on implementation of Boxing Information Provision program Boxing Information Provision is not properly defined in terms of the TID or the plan. (i.e.: Whether this will be achieved through the use of BSA website to update licensees , Boxing publications etc. ) The indicator is not specific as it does not detail Boxing Information that will be implemented in the 2018/19 period. Use slide if interim review was performed and findings were raised.

Review findings on draft 2018/19 APP Boxing South Africa Programme Measurability Relevance Programme 3 - Boxing Promotion: Revenue generation strategy   It is not specific what will be implemented in terms of the strategy. No review findings were identified. Programme 3 - Boxing Promotion: Marketing and communication strategy It is not specific what will be implemented in terms of the strategy No review findings were identified Use slide if interim review was performed and findings were raised. Note: The entity has agreed to make changes to the APP Specific Measurable Timebound Measurability of targets Well defined Verifiable Measurability of indicators Indicators are relevant to mandate and realisation of goals. Relevance

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