Communication and Consultation with Interested Parties by the RB Luis Lederman 6-10 November, 2017 Morocco

Learning objectives This lecture will familiarize participants with establishing and implementing a strategy for meeting safety requirements concerning communication and consultation with the public and other interested parties by the regulatory body about the possible radiation risks associated with facilities and activities, and about processes and decisions of the regulatory body.

Relevant IAEA safety standards Para 3.10. The Regulatory Body must: Set up appropriate means of informing parties in the vicinity, the public and other interested parties, and the information media about the safety aspects (including health and environmental aspects) of facilities and activities and about regulatory processes Consult parties in the vicinity, the public and other interested parties, as appropriate, in an open and inclusive process Principle 2

IAEA Safety Requirements 2 GOVERNMENT RESPONSIBILITY GSR part 1: Governmental, Legal and Regulatory Framework for Safety Req. 2: Establishment of a framework for safety The government shall promulgate laws and statutes to make provisions for an effective (…) framework for safety (which) shall set out... (5) Provision for the involvement of interested parties and for their input to decision making Public information activities shall reflect the radiation risks associated with facilities and activities, in accordance with a graded approach GSR part 5 on predisposal management of radioactive waste Req. 1: Legal and regulatory framework Defining and putting in place the overall process for the development (…) including the process for the involvement of interested parties 2016

IAEA Safety Requirements 3 AUTHORIZED PARTY DUTIES GSR part 1 Governmental, Legal and Regulatory Framework for Safety GSR Part 3 on Radiation protection and safety of radiation sources GSR part 4 Safety Assessment for Facilities and Activities The authorized party has an obligation to inform: The public about the possible radiation risks (arising from operational states and accidents, including events with a very low probability of occurrence) associated with the operation of a facility or the conduct of activities , including the results from the safety assessment Relevant interested parties, through their representatives where appropriate, about decisions with regard to measures for protection and safety These obligations should be specified in the regulation promulgated by the regulatory body, in the authorization or by other legal means 2016

IAEA Safety Requirements 4 GSR Part 3 on radiation protection and safety of radiation sources Req. 3: The regulatory body is required to establish a regulatory system for protection and safety that includes provision of information to (…) parties affected by its decisions and, as appropriate, the public and other interested parties GSR Part 4 on Safety Assessment for Facilities and Activities Req. 22, 23 and 24 about safety assessment management Consideration is to be given to ways in which results and insights from the safety assessment may best be communicated to a wide range of interested parties, including the designers, the operating organization, the regulatory body and other professionals. Communication of the results from the safety assessment to interested parties has to be commensurate with the radiation risks arising from the facility or activity and the complexity of the models and tools used.

IAEA Safety Requirements 5 GSR Part 5 on predisposal management of radioactive waste Req. 1: Legal and regulatory framework Defining and putting in place the overall process for the development (…) including the process for the involvement of interested parties Req. 3: Responsibilities of the regulatory body Necessity to provide comprehensive and understandable information for whom the documents are intended Encourage dialogue and participate in dialogues with the operator and other interested parties

the possible radiation risks associated with facilities and activities Communication and Consultation with Interested Parties by the Regulatory Body (DS460) General guidance and recommendations for regulatory bodies concerning communication and consultation about: the possible radiation risks associated with facilities and activities processes and decisions by the regulatory body Specific guidance for embarking countries is also contained in SSG 16 2016

DS460 format and contents CORE TEXT: APPENDIXES, examples of Introduction: background, objective, scope and structure Overarching recommendations to be applied to meet safety requirements Provisions of the regulatory framework to be taken into account when establishing communication and consultation with interested parties Need for leadership and provisions for developing and implementing a communications strategy Methods for effective communication and consultation APPENDIXES, examples of Communication strategy template Communication plan template USE OF TERMS Communication, plan, transparency and openness… 2016

DS460 overarching recommendations – chapter 2 Messages to be communicated to interested parties and to the regulatory body’s own staff: INDEPENDENCE TRANSPARENCY AND OPENNESS EARNING TRUST (competence and public perception) KEY PROVISIONS FOR COMMUNICATION AND CONSULTATION (GSR part 1) ENSURING THE AVAILABILITY OF INFORMATION 2016

Safety Guide DS460 - chapter 3 REGULATORY FRAMEWORK IDENTIFICATION OF MEANS AND (LEGAL) PROVISIONS FOR EFFECTIVE COMMUNICATION REQUIREMENTS PLACED ON THE LICENSEES (REGULATIONS, LICENSE CONDITIONS, OTHERS) to inform and, when appropriate, consult interested parties about the possible radiation risks associated with facility or activities, including the results from the safety assessment to make available to relevant interested parties, through their representatives where appropriate, decisions with regard to measures for protection and safety RESTRICTED-ACCESS INFORMATION - reasons for non disclosure

Safety Guide DS460 chapter 4 IMPLEMENTATION BY REGULATORY BODY LEADERSHIP, STRATEGY, CLEAR RESPONSIBILITIES MANAGEMENT SYSTEM PROVISIONS AND COMPETENCE Processes in place, External supports, importance of information and knowledge management INTERESTED PARTIES NEEDS Public, News and social media… Staff COMMUNICATION AND CONSULTATION PROCESS To clearly understand who is the regulatory body and its characteristics To know the legal and regulatory provisions, including on information-access restriction

Safety Guide DS460 chapter 5 COMMUNICATION AND CONSULTATION METHODS INFORMATION How to deliver information (format, tools, channels…) GENERAL PROVISIONS FOR (EFFECTIVE) PARTICIPATION DIALOGUE (to increase the effectiveness of communication ) CONSULTATION Procedures, stages, channels .. COLLABORATION May be necessary with some parties for exploring potential solutions IAEA safety standards 2016

SSG-16 – Safety Guide on Safety Infrastructure General Safety Requirements CHAPTERS OF SSG-16 Elements of Safety Infrastructure Global safety regime Legal framework Regulatory framework Transparency and openness Funding and financing External expert support Provision of technical services Leadership and management for safety Human resources development Safety research Radiological protection and safety Safety assessment Radioactive waste safety and decommissioning Emergency preparedness and response Site selection and evaluation Specific Safety Requirements Operating organization Safety qualification of industrial organizations Technical infrastructure reliability Design safety Preparation for commissioning Transport safety Interfaces with nuclear security - IAEA safety standard on Communication 2016 2016

SSG-16 Safety Element on Transparency and Openness Societal acceptance is a prerequisite for the implementation of a nuclear power programme. should be confirmed before major investments and organizational arrangements are made. for gaining true acceptance, the decision makers and the public should be given an opportunity to gain a realistic and credible picture of the benefits as well as the risks involved, and of the environmental impacts of the operation of the nuclear power plant and the associated activities. On of these elements is about Transparency and Openness. As explained before, this is a key concept to develop trust and confidence in the regulatory body. SLIDE

SSG-16 actions phases 1-2 Phase 1 The Government should inform all interested parties regarding the safety implications of the NPP and should establish a process to consider properly comments arising from consultation and to communicate the results of this consideration Phase 2 The government should inform all interested parties regarding the safety implications of the decision on the implementation of a nuclear power programme. All relevant organizations should continue to inform the public and interested parties on safety issues, including the expected health and environmental impacts of a nuclear power programme

SSG-16 actions phase 3 Phase 3 All relevant organizations should seek to establish and maintain the confidence and trust of interested parties, including the public, on safety issues and should continue to explain to interested parties the risks and benefits of the introduction of nuclear power and the measures taken to limit the risks The operating organization and the regulatory body should maintain a transparent approach on safety issues with all interested parties involved in the construction programme, including suppliers, regarding the problems and difficulties encountered

Summary 1 SF1 | Principle 2 The regulatory body must set up appropriate means of informing and consult parties in the vicinity, the public and other interested parties… The Government shall set out provisions for the involvement of interested parties and for their input to decision making

Summary 2 Authorized parties should be required to: Inform and, when appropriate, consult interested parties about the possible radiation risks associated with the operation of a facility or the conduct of activities, including the results from the safety assessment Make available to relevant interested parties, through their representatives where appropriate, decisions with regard to measures for protection and safety. These requirements should be specified in the regulation promulgated by the regulatory body, in the authorization or by other legal means

Thank you