MC 101 Payroll Karen Finley HR Director Allison Bubier Payroll Manager

Payroll Contacts MC 101 - Payroll Kerry Hart – Employees A – I Vacant – Employees J – Z Debbie Haggard – Health Benefits Leave Accounting Extended Leaves of Absences Retiree Health Insurance Worker’s Compensation

Important Reminders! MC 101 - Payroll Overtime is not allowable by CDE for Mini-Corps Once students work in overtime status, they must be paid overtime wages.

Overtime Solution? MC 101 - Payroll Review Timecard Online weekly. On weeks with planned Saturday training, employees can use a Non Duty day in the middle of the week to insure overtime is not incurred.

Variable Employees and Overtime MC 101 - Payroll Variable Employees and Overtime Overtime occurs when: An employee works more than 5 days in a row, and averages more than 20 hours in that week. Overtime will occur on the 6th and 7th work day. Tuesday – Saturday 5 days = 26 hours Therefore the 6th and 7th day are OT An employee works more than 8 hours on any day.

Overtime Scenario MC 101 - Payroll Days of Week Worked Hours Worked Variable employee averages 20 + hours in any 5-day period The 6th and 7th days worked are coded to overtime Days of Week Worked Hours Worked Tuesday 4 Day 1 Wednesday 5 Day 2 Thursday 6 Day 3 Friday Day 4 Saturday 7 Day 5 Sunday 3 OT Day 6 Monday 2 OT Day 7 Tuesday – Saturday 5 days = 26 hours Therefore the 6th and 7th day are OT

Overtime Scenario MC 101 - Payroll 5 consecutive days; not 20+ hours in any 5-day period 6th day no OT & 7th day yes OT Days of Week Worked Hours Worked Tuesday 2 Day 1 Wednesday Day 2 Thursday Day 3 Friday Day 4 Saturday Day 5 Sunday 3 not OT Day 6 Monday 8 OT Day 7

Overtime Scenario #4 MC 101 - Payroll 5 consecutive days, calculate hours in any 5-day period 6th & 7th day could be eligible to OT Day of Week Worked Hours Worked 1st OT Calc 2nd OT Calc Tuesday 4 Day 1   Wednesday Day 2 Thursday 3.75 Day 3 Friday 5 Day 4 Saturday 2 Day 5 Sunday 6 not OT Day 6 Monday 8 OT Tues – Sat 18.75 hours Sunday no OT Wed – Sun 20.75 hours Monday OT

Variable Employees & Leave: Office Assistants MC 101 - Payroll Variable Employees & Leave: Office Assistants Office Assistants are credited with leave hours each month: Based on hours worked in the month Leave balances on Employee Online Must submit Variable Attendance Report (HR 45A)

Variable Employees & Leave: MC 101 - Payroll Variable Employees & Leave: College Tutors AB 1522 Tutors will accrue sick leave with each paid timesheet May use after employed 90 days Must submit Variable Attendance Report (HR 45A) Balances available in Employee Online Will be limited to 24 hours per fiscal year

MC 101 - Payroll Questions?