Washington State Title I, Part C, Migrant Education Program Quarterly updates webinar April 1, 2016

PROGRAM TOPICS Dare to Dream 2016 iGrants Form Package Due Dates MSIS Updates Identification and Recruitment Upcoming Opportunities from ESDs MEP State Conference Fidelity of Strategy Implementation OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION 11/22/2018

DARE TO DREAM 2016 Thank you for your advocacy! We reached our goal! Help keep students motivated to attend! OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION 11/22/2018

Confirmation Notifications Confirmation letters will be sent following Spring Break Letters will include: The name of the university the student is attending What to pack/what to leave at home Emergency contact list Bus route with times for pick-up and drop-off University staff person will be with the bus to greet the student Students with missing information or unsigned forms will receive a notification letting them know to work with their school to get the forms completed or they will be unable to attend. Example OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION 11/22/2018

DARE TO DREAM 2016 Review registration status of students. Keep in touch with students in case they no longer can attend and a replacement is needed. Use your waitlist for possible replacements. Review the confirmation letter with the student to make sure they know the pick-up time and location for their university. Ensure the student has a plan to get to pick-up site. Ensure student knows who will pick them up from drop off site. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION 11/22/2018

iGrants Form Packages and Due Dates FP 206 – Regular Year grant application Due – July 1, 2016 for Substantially Approvable Status Applications received after July 1 will be effective the date of submission – cannot be back-dated to July 1. FP 521 – Regular Year end-of-report for school year 2015-16 Due Friday, August 19, 2016 FP 249 – Summer end-of-year report for Summer 2016 Due Friday, September 16, 2016 (NOTE: pre and post academic assessment conducted as part of your summer program should be submitted to the Migrant Student Information System by the end of the summer program). OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION 11/22/2018

MSIS Updates: CEDARS Program Services Data: MSIS recently uploaded new data for Special Education, LAP, Title I and State Bilingual – check with local CEDARS contact if discrepancies. CPR 2015-16:  Item 3.6, districts may use MSIS End-of-Year Data Summary Report or the District Dashboard to demonstrate the attendance rates of migrant students in their district. Summer Assessment Reporting (drop down menu) Report the pre and post assessment results. Include total points possible in the assessment. Graduation Data for 2016 Data received from OSPI School district will not report this school year OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION 11/22/2018

Identification and Recruitment Ages 3-5 not yet in K Out-of-School Youth ages 16-21 Preschool Initiative – Preschool Recruiter LEA Support by MSDRS Revalidations End-of-Eligibility QAD’s expiring within the next 90 days OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION 11/22/2018

Establishing A Peak Time Recruitment Model Create a District Recruitment Team Select additional classified staff to be trained to conduct Identification and Recruitment during peak times Small grant (one extra person) Medium grant (two – three extra persons) Large grant (double amount of current RTs on staff) Compensation follow district policy and procedures Exchange/Comp Time Adjustment of schedule Overtime pay

ESD 171 Upcoming Opportunities Second Language Acquisition, ELL Models and ELP Standards April 13th, 9-4 pm. Ponderosa Room Funds of Knowledge and Home Visits, Dr. Erik Johnson April 16, 8-5 pm NCESD Cottonwood # 1 Room.

ESD 105 Book Study Opportunities Where Do I Go from Here? Meeting the Unique Educational Needs of Migrant Students, Karen Vocke, author Yakima, ESD 105, 3:00 - 6:00PM April 14 May 3 Grandview: 2:30- 3:30PM April 15 April 29

Migrant Education State Conference August 11-12, 2016 Yakima Convention Center Yakima, Washington National Keynote Speaker Training and work sessions for program directors, recruiters, records clerks, graduation specialists, and student advocates Parent Strand Student Strand Student Art Contest Consider nominating a colleague in the award categories (PASS Contact Person; PASS Student of the Year, Leaving MEP after 20 Years of Service) More to come! OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION 11/22/2018

Fidelity of Strategy Implementation (FSI) Tool Washington Migrant Education Program Fidelity of Strategy Implementation (FSI) Tool Overview, Scoring, and Reporting

Purposes To inform the implementation evaluation of the Washington MEP as required by the U.S. Department of Education, Office of Migrant Education. To measure the level of implementation of each Strategy to determine the extent to which MEP services are delivered with fidelity. To serve as a self-assessment guide to local MEPs in implementing migrant-funded services in the 4 Goal Areas of: 1) Reading, 2) Mathematics, 3) Graduation, and 4) Migrant English Language Learners.

Washington MEP Strategies READING: 1-1 Provide reading support in summer programs focused in the areas of comprehension and academic vocabulary development MATH: 2-1 Provide math support in summer programs to strengthen mathematics vocabulary, problem solving, algebraic sense, and procedural concepts.

Washington MEP Strategies GRADUATION: 3-1 Provide opportunities during the summer for migrant students to participate in credit retrieval programs (e.g., Dare to Dream, summer programs providing credit recovery). MIGRANT ELLs: 4-1 Migrant programs collaborate with the State Transitional Bilingual Instructional Program (TBIP), Title III (extended day, summer, or intersession programming), or other applicable resources to ensure that migrant ELLs are receiving language development services.

Directions for Completing the FSI Convene a group of key MEP staff, discuss each Strategy, and come to consensus on each of the ratings. Place a checkmark in the box that best reflects your project’s level of implementation of each of the Strategies in the 4 Goal Areas. If a particular Strategy is not applicable to your project, write “Not Applicable” in the Evidence box.

FSI Ratings 2 = Aware 3 = Developing Ratings are based on a 5-point rubric: 1 = Not Evident 2 = Aware 3 = Developing 4 = Succeeding (considered “proficient”) 5 = Exceeding

Directions for Completing the FSI, Cont. Document examples of evidence used to determine each Strategy’s rating. Potential evidence examples are provided. Highlight in yellow evidence examples provided that are relevant to your project and add any additional examples in the box below. Indicate comments or follow-up needed for each of the Strategies.

Directions for Completing the FSI, Cont. Regular year only projects please submit your completed FSI to Sylvia Reyna by May 31, 2016 Year-round projects please submit your completed FSI to Sylvia by August 31, 2016

Questions? Sylvia Reyna sylvia.reyna@k12.wa.us Cari Semivan External Evaluator capan1@aol.com

Contact Information Mea Moore, State Director Migrant and Bilingual Education Programs 360-725-6147 mea.moore@k12.wa.us Sylvia Reyna, Program Supervisor Title I, Part C, Migrant Education Program 360-725-4474 sylvia.reyna@k12.wa.us Lupe Ledesma, Program Supervisor Title I, Part C, Migrant Education Program 360-725-4464 lupe.ledesma@k12.wa.us Jenny Choi, Program Specialist Migrant and Bilingual Education 360-725-4477 jenny.choi@k12.wa.us Terrie Beckman, Administrative Assistant Migrant and Bilingual Education Programs 360-725-6147 terrie.beckman@k12.wa.us ESD Partners: North Central ESD - ncesd.org ESD 105 - esd105.org Northwest ESD 189 – nwesd.org ESD 123 – esd123.org Migrant Student Data, Recruitment, and Support – msdr.org Migrant Education Health Program – health.msdr.org