GKIDS 2018-19 Pre-Administration Workshop Georgia Kindergarten Inventory of Developing Skills & The Readiness Check

Agenda Purpose Assessment Summary GKIDS 1.0 Readiness Check Assigning/verifying schools and users System coordinator responsibilities School coordinator responsibilities Teacher responsibilities Close-Out Information PPT provided as a handout Intended audience is STCs; other recorded webinars are provided for teachers I will answer questions at the end of the session.

Training Purpose This year, both GKIDS 1.0 and the Readiness Check pre-administration training will be combined. The Readiness Check is a component of GKIDS Materials for both are updated and posted for system/school/teacher access Roster Upload: one upload, both assessments Pre-admin earlier this year due to integration of RC and GKIDS training.

GKIDS: Purpose Provides teachers with ongoing diagnostic information about kindergarten students’ developing skills in language arts, math, science, social studies, personal/social development, approaches to learning and motor skills. Provides a summary of individual student performance at the end of the kindergarten school year as an indicator of first grade readiness.

What is Assessed? Academic Content Areas ELA Math Social Studies (optional) Science (optional) Non-Academic Dimensions of Learning Personal/Social Development Approaches to Learning Motor Skills (optional)

Assessing the Academic Standards using Performance Levels ELA, Math, Social Studies, and Science standards will be assessed using 2-5 performance levels for each element. The number of performance levels is based on the range of student performance that can be observed for each element. Performance Levels Not Yet Demonstrated Emerging Developing Demonstrating Exceeding

Assessing the Non-Academic Standards using Performance Levels Personal/Social Development, Approaches to Learning, and Motor Skills will be assessed using 3 performance levels for each element. The number of performance levels is based on the range of student performance that can be observed for each element. Performance Levels Not Yet Demonstrated Emerging Consistently Demonstrating

New Schools for 2018-19 If your system has a new school for the 2018-19 school year, please provide the school name and school code to GCA so that we can add the school to the GKIDS database. Please contact GCA at (888) 392-8977 to provide this information.

Who needs GKIDS training? All newly hired/transferred kindergarten teachers should view the recorded GKIDS overview webinar (link below). https://attendee.gotowebinar.com/register/2666554682955381762 This training is for the year-long GKIDS assessment, and does not include details on the Readiness Check. Sent out to K teachers via listserv and June 21 email to STCs. About 25 minutes long.

Purpose of the GKIDS Readiness Check The purpose of the GKIDS Readiness Check is to highlight knowledge and skills critical for student success in learning, solely to guide instruction. It will: Provide the early childhood system with information about the supports and resources needed to ensure kindergarten students start school with skills needed to be successful. Provide essential information about children entering kindergarten to inform educators on students’ strengths and needs, which can guide instructional decisions for differentiated instruction and support to ensure students are well prepared for their educational experience. Provide a consistent tool to be used across Georgia in measuring kindergarten readiness. 11/22/2018

Overview of the GKIDS Readiness Check Administered during the first 6 weeks of kindergarten 20 activities measuring all five essential early learning domains Direct and indirect activities assessed in a naturalistic setting Assesses the Pre-K Georgia Early Learning and Development Standards (GELDS) The Readiness Check was developed with input from Georgia educators and reflects recommendations discussed during a review of student performance data following pilot and field test events. 11/22/2018

It is intended to guide and inform instruction What it’s NOT NOT intended to prevent children’s entry into kindergarten NOT intended to evaluate teachers’ instruction NOT intended to label students as not ready NOT intended to be used as a high-stakes accountability measure It is intended to guide and inform instruction Defining what it is is important, but also what it is NOT. And, we cannot stress this enough. We certainly understand how assessments often have unintended consequences, but [read bullets] 11/22/2018

When is it assessed? Each administration window is unique to a district and is based on the district’s start date. The administration window closes 6 weeks from the first day of school (30 school days). These dates are automatically calculated and displayed in the GKIDS data collection platform for each district. End dates are calculated considering start dates and holidays. The ability to enter student data will no longer be available after the end date of a district’s administration window. Assessment may occur at any time during the window. Some activities may be assessed directly. Other activities may require repeated observations over time. There is no prescribed order of activities. Read slide Stress the flexibility allowed within the assessment window There is no repeat administration with any of the activities or with particular students. We want to capture where students are when they enter K – the goal is not to get them all to “demonstrating” within the first six weeks of school. One and done. Talk more about the data collection and entry later in the webinar with details about the GKIDS platform.

Keeping a Formative Lens The baseline data collected in the first six weeks of school through the GKIDS Readiness Check should be analyzed to inform differentiated instruction – to meet students’ needs. The GKIDS Readiness Check data will guide instructional decisions related to support, enrichment, and planning. Determination of readiness is complex and involves many variables. No one determination of readiness is provided. Instead, student performance is described on a continuum of readiness in each of these activities. 11/22/2018

Who needs Readiness Check training? All newly hired/transferred kindergarten teachers need to view the recorded Readiness Check webinar (link below) and complete the suite of training modules housed in the SLDS. All returning kindergarten teachers should view the recorded Readiness Check webinar (link below). This information has been shared with teachers via the GaDOE kindergarten teacher listserv  https://attendee.gotowebinar.com/register/5203985626972158977

Roster Upload Process Process is optional; system level decision Down time required with Pre-ID cycle is avoided ONLY system level user can upload roster List available as soon as upload is completed Teachers need to select students from the pre- populated list Students can still be added manually

Creating the Roster File Directions and layout information may be found on the GKIDS page of the DOE website Directions and layout information available in the GKIDS platform Verify that all schools are in the GKIDS database before file is uploaded Plain text file (.txt) New schools must be reported to GCA as noted previously.

Uploading the Roster File Click Manage and then roster upload

Uploading the Roster File (cont’d) Click Upload a Roster File Upload Status shows by color coding

Uploading the Roster File (cont’d) RED error messages will prevent file from being processed YELLOW messages indicates data for individual students are invalid; only student in question is affected File can be uploaded more than once; records that successfully imported should be removed

System Coordinator: User Management Click Manage, then Users Read options

School Coordinator: User Management Read options for School Coordinator

Login and Passwords All system coordinator, school coordinator and teacher information in the website from the 2017-18 school year will remain intact unless requested otherwise by systems. School Coordinators should assign login names and passwords to new teachers at the beginning of the school year. System Coordinators should assign login names and passwords to new school coordinators at the beginning of the school year. If you are a new system test coordinator, please contact GCA or DOE for assistance. Contact GCA if you have moved to a new school/system from last year.

System Test Coordinator Responsibilities Your main role is to manage user accounts for school test coordinators at each school in your system that has Kindergarten teachers. During the school year, you will be able to view system, school and class reports and search for reports on individual students. New system coordinators should contact GCA or DOE to receive a login and password. System Test Coordinators are responsible for making certain that schools in the system meet the reporting deadlines. School coordinators and teachers can be moved within the district.

School Test Coordinator Responsibilities Your main role is to manage user accounts for the teachers at your school. During the school year, you will be able to view school and class reports and search for reports on individual students. Be prepared to answer questions for the school about navigating the GKIDS Data Entry and Reporting website. School Test Coordinators are responsible for making certain that teachers meet the reporting deadlines. Teachers can be deleted.

Teacher Responsibilities Add your students to the database. Select student from school list (available after the district has completed the Roster Upload option), or Manually add students Enter student data in the required domains. English Language Arts, Math, Approaches to Learning, and Personal/Social Development Remove students from your class list if they move to a new school. Generate student and class reports throughout the year as needed. Create end of year individual student reports

Two Options for Adding Students to the GKIDS Database 1. Manually Adding Students Available when the GKIDS website went online on July 9th. Same procedures as previous years. 2. Selecting Students from a Pre-populated School List Available as soon as districts complete the Roster Upload process Newly enrolled students may still be entered manually after the upload is completed.

Adding New Students Manually Select “Add New Student”

Enter Demographic Information GTID is required

Selecting Students from Pre-Populated School List Select option 3, “Uploaded Roster Search”

Select Students from School List Click the boxes to the left of the student names for all of your students. Then click “submit” at the bottom of the page

What if one of my students is not on the school list? Any student who was assigned to the district at the time of the Roster Upload will appear if there was NOT an error message for the student during the upload process. If one of your students is not on the school list, go to “manage students” and select option 2, “student search” to see if the student has already been entered. If the student is not already in the GKIDS database, you can manually enter the student.

What if one of my students is not on the school list? ALWAYS SEARCH FIRST!

What if one of my students is not on the school list? ALWAYS SEARCH FIRST!

Releasing Students & Editing Student Information Use the “Remove from Roster” link to release a student who transfers out of your class. This does not delete the student from the GKIDS database; it simply takes the student off your class list. The student’s new teacher can acquire the student ONLY after he/she is released.

Releasing Students & Editing Student Information If you enter a student’s information incorrectly when adding a new student, DO NOT remove the student from your roster Click on “EDIT ” to the right of the student’s name to correct student information.

Use Student Search to Acquire Students If a student has transferred to your class, use the “STUDENT SEARCH” option to search for and acquire the student. Go to Manage Students Select option # 2 – Student Search Enter the Student’s Name or GTID# and click search. Click the “acquire link” that appears to the right of the name. If there is no link, then the student hasn’t been released and you need to contact the school to ask them to release the student. DO NOT use the “ADD NEW STUDENT” function to acquire a transfer student. Once a student is in the database, you cannot add him/her again as a new student. the error message “stunum taken,” means that the GTID# has already been entered in the database.

Acquire a Student (Option only appears for teacher login)

Assessing Student Performance Teacher may assess by observing student performance during the course of regular classroom instruction or by an assessment activity of the teacher’s choice. Sample activities have been developed for each GSE standard Activities are included in the GKIDS Administration Manual

Entering Assessment Data: Entire Class Click Enter Scores by Skill/Element

Entering Assessment Data: Select Standard/Skill Click on the standard or skill to be assessed

Entering Assessment Data: Set All Function Class roster appears and teacher can select the performance level for each student. Set all function can be used if all students in the class are at the same level.

Entering Assessment Data: Individual Student Click on Update Scores

Entering Assessment Data: Comments Function There may be times during the year when written comments are necessary to clarify a student’s performance or for instructional planning.

Available Reports

GKIDS: Key Dates January 30, 2019 Mid-Year GKIDS student data file posted to systems in the MyGaDOE Portal May 13, 2019 Deadline for entry of student assessment data by teachers. June 10, 2019 GKIDS Website closes for the 2018-19 school year.

GKIDS Resources 2018-19 GKIDS Administration Manual Quick Reference Guide for 2018-19 Parent Brochure These resources are posted in the “Resource Box” on the GKIDS page of the GaDOE website. Go to testing.gadoe.org and click on “Georgia Kindergarten Inventory of Developing Skills (GKIDS)” on the left side of the page. For instructional support, you may browse the GaDOE frameworks at: www.georgiastandards.org

GKIDS Online Resources

GKIDS Contacts GKIDS Assessment Administration Bobbie Bable (404) 657-6168 bbable@doe.k12.ga.us Georgia Center for Assessment (888) 392-8977

Questions? Heads up about GKIDS 2.0 New platform; learning progressions; performance tasks