2011 STAR Order Management Workshop October 20, 2010 Start Time 9:00 a.m. Presenters: Mark Hansen and Michael McDaniel 2011 STAR Order Management || Slide 1 October 2010

Objectives District STAR coordinators will identify: Which materials to order How to order test materials 2011 STAR Order Management || Slide 2 October 2010

Agenda Major changes and reminders for 2011 ordering Eligibility for tests CMA CAPA STS What needs to be ordered? Discussed by grade Eligibility for end-of-course (EOC) California Standards Tests (CSTs) Mathematics Science World History Eligibility for EOC California Modified Assessment (CMA) Mathematics (Algebra I and Geometry) Eligibility for EOC Standards-based Tests in Spanish (STS) Mathematics (Algebra I and Geometry) 2011 STAR Order Management || Slide 3 October 2010

Agenda Ordering materials Overview of process Ordering options –Online ordering –Batch file submission 2011 STAR Order Management || Slide 4 October 2010

Whats New The California Writing Standards Test (CST for Writing) and the California Modified Writing Standards Test (CMA for Writing) for grade four have been reinstated Three new CMA multiple-choice tests will be available for CMA- eligible students: Grade ten: The CMA for English–Language Arts (ELA) (Grade 10) Grade eleven: The CMA for ELA (Grade 11) Grades eight through eleven: The CMA for Geometry; eligible students must have completed a Geometry course in the 2010 summer session or will complete one during the 2010–11 school year. Three additional braille versions of CMA tests are available: CMA for ELA (Grade 9)Order using the Order Management module CMA for Algebra IOrder using the Order Management module CMA for Life Science (Grade 10)Order using the supplemental order process only 2011 STAR Order Management || Slide 5 October 2010

Whats New (Cont.) Additional version 1 test booklets are no longer available to order separately. This column has been removed from various screens in the graphical user interface. The Audio CDs column has been removed from various screens in the graphical user interface. A new field on the Approve Order screen allows entry of text to explain an order for which there was a warning message(s). In the Test Admin Summary, if the calculated Pre-ID cutoff date for a writing or multiple-choice administration falls on January 1, the date will be automatically recalculated to fall on the next school district working day STAR Order Management || Slide 6 October 2010

District Preparation Checklist Obtain school calendars Including nonpublic, nonsectarian schools (NPS) Obtain warehouse calendar Identify dependent charter schools Identify NPSs providing special education services Collect order numbers from test site coordinators 2011 STAR Order Management || Slide 7 October 2010

Site Preparation Checklist: Give to District STAR Coordinator School calendar(s) Number and type of test booklets required CST –Grade-level tests ELA (grades 2–11) Mathematics (grades 2–7) Science (grades 5 and 8); Life Science (grade 10) History–Social Science (grades 8 and 11) Based on individualized education programs (IEPs) –CMA ELA (grades 3–11) Mathematics (grades 3–7) Science (grades 5 and 8); Life Science (grade 10) Algebra I (grades 7–11) Geometry (grades 8–11) 2011 STAR Order Management || Slide 8 October 2010

Site Preparation Checklist: Give to District STAR Coordinator CAPA Special versions Large print available for all tests Braille »CSTsAll tests »CMAAll tests except for grades 10 and 11 ELA, Geometry »STSAll tests 2011 STAR Order Management || Slide 9 October 2010

Site Preparation Checklist: Give to District Coordinator (cont.) Based on mathematics department chair input –CST for EOC mathematics Algebra I (grades 7–11) Other EOC mathematics (grades 8–11) –STS for EOC Mathematics Algebra (grades 7–11) Geometry (grades 8–11) Based on science department chair input –CST for EOC science Grades 9–11 Based on history–social science department chair input –CST for EOC World History Grades 9–11 Based on English learner status –STS Grades 2– STAR Order Management || Slide 10 October 2010

Site Preparation Checklist: Give to District Coordinator (cont.) Number of additional DFAs needed for CST, CMA, and STS: CMA DFAs calculated 1 per 10 students CST/STS DFAs calculated 1 per 20 students 2011 STAR Order Management || Slide 11 October 2010

General Rules for Ordering Do NOT over-order Districts are sent 5% overage Schools are sent 10% overage Be realistic with quantities Especially large print, braille –These materials are expensive! Mobile populations (county offices) –Average prior-year orders, then use Supplemental Order process if necessary 2011 STAR Order Management || Slide 12 October 2010

California Modified Assessment Who Takes the CMA? Available in the following grades: Eligible students shall, in part: 1.Have an IEP that specifies that they take the CMA for one or more subjects; and 2.Scored below basic or far below basic in a previous CST administration (students may have taken the CST with modifications, or may have taken CMA test(s) previously); and 3.Are not eligible to take the California Alternate Performance Assessment (CAPA). Student may take the CMA for one or more content areas, and the CST for others, e.g. the CMA for Mathematics and the CST for ELA See the complete CMA participation criteria at STAR Order Management || Slide 13 October 2010 –Grades 3–11 for ELA –Grades 3–7 for mathematics –Grades 7–11 for EOC Algebra I –Grades 8–11 for EOC Geometry –Grades 5, 8, and 10 for science

California Alternate Performance Assessment Who Takes the CAPA? Student must have an IEP. Students IEP must specify CAPA and whether the student should take the grade-assigned CAPA level or CAPA Level I. Note: Student counts by CAPA level are not necessary during the ordering process STAR Order Management || Slide 14 October 2010

What needs to be ordered? CAPA Examiners Manual: One for each examiner Can be used for several students All CAPA levels covered One version per school district Answer documents One per student taking the CAPA All CAPA levels covered 10% double-rated (use overage) –Will be discussed in the Pre-Test Workshop 2011 STAR Order Management || Slide 15 October 2010

CAPA Manipulatives Not ordered through ETS School districts need to assemble manipulatives Dependent upon CAPA version –Assigned by ETS (available in early December) CAPA level –Determined by IEP team Designate the use of Level I or grade- appropriate level Manipulatives list indicates the following: Single-use items Multi-use items 2011 STAR Order Management || Slide 16 October 2010

Standards-based Tests in Spanish Who takes the STS? Available in grades 2–11 Spanish-speaking English learners (EL) –Required to take STS if they: Are receiving instruction in Spanish OR Will have attended U.S. schools less than 12 cumulative months on the first day of testing (regardless of whether they receive instruction in English or Spanish) –At the option of the school district: Any other Spanish-speaking English learners Not to be administered to non-ELs –E.g. English-only, I-FEP, R-FEP students –English learners whose primary language is not Spanish 2011 STAR Order Management || Slide 17 October 2010

What Needs to Be Ordered, by Grade 2011 STAR Order Management || Slide 18 October 2010

What needs to be ordered? Grade 2 CST grade-level test booklet for each student to be tested Contains: –CST for English–Language Arts –CST for Mathematics STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts –STS for Mathematics 2011 STAR Order Management || Slide 19 October 2010

What needs to be ordered? Grade 3 CST grade-level test booklet for each student to be tested with one or more CST CST test booklet contains: –CST for English–Language Arts –CST for Mathematics CMA test booklet for each eligible student Contains: –CMA for English–Language Arts –CMA for Mathematics STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts –STS for Mathematics 2011 STAR Order Management || Slide 20 October 2010

What needs to be ordered? Grade 4 CST grade-level test booklet for each student to be tested with one or more CST Contains: –CST for English–Language Arts –CST for Mathematics CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts –CMA for Mathematics STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts –STS for Mathematics 2011 STAR Order Management || Slide 21 October 2010

What needs to be ordered? Grade 4 (cont.) CST for Writing test booklet for all students taking the CST for ELA CMA for Writing test booklet for all students taking the CMA for ELA 2011 STAR Order Management || Slide 22 October 2010

What needs to be ordered? Grade 5 CST grade-level test booklet for each student to be tested with one or more CST Contains: –CST for English–Language Arts –CST for Mathematics –CST for Science CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts –CMA for Mathematics –CMA for Science STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts –STS for Mathematics 2011 STAR Order Management || Slide 23 October 2010

What needs to be ordered? Grade 6 CST grade-level test booklet for each student to be tested with one or more CST Contains: –CST for English–Language Arts –CST for Mathematics CMA grade-level test booklet for each student eligible to be tested with one or more CMA Contains: –CMA for English–Language Arts –CMA for Mathematics STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts –STS for Mathematics 2011 STAR Order Management || Slide 24 October 2010

What needs to be ordered? Grade 7 CST grade-level test booklet for each student to be tested Contains: –CST for English–Language Arts –CST for Mathematics For students not completing an Algebra I course CMA grade-level test booklet for each student eligible to be tested with one or more CMA Contains: –CMA for English–Language Arts –CMA for Mathematics For students not completing an Algebra I course CST or CMA Algebra I test booklet For students completing a standards-aligned Algebra I course 2011 STAR Order Management || Slide 25 October 2010

What needs to be ordered? Grade 7 (cont.) STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts –STS for Mathematics (grade-level) –No STS for Writing test Algebra I STS test booklet For students completing a standards-aligned Algebra I course CST for Writing test booklet for all students taking the CST for ELA CMA for Writing test booklet for all students taking the CMA for ELA 2011 STAR Order Management || Slide 26 October 2010

What needs to be ordered? Grade 8 CST grade-level test booklet for each student to be tested Contains: –CST for English–Language Arts –CST for Science –CST for History–Social Science CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts –CMA for Science 2011 STAR Order Management || Slide 27 October 2010

What needs to be ordered? Grade 8 (cont.) EOC CST or CMA mathematics test booklet All grade 8 students MUST take a mathematics test –CST or CMA for Algebra I –CST for General Mathematics –CST or CMA for Geometry –CST for other EOC mathematics –Courses aligned with the CST or CMA blueprint 2011 STAR Order Management || Slide 28 October 2010

What needs to be ordered? Grade 8 (cont.) STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts EOC mathematics STS test booklet For students completing a standards-aligned Algebra I or Geometry course 2011 STAR Order Management || Slide 29 October 2010

What needs to be ordered? Grade 9 CST grade-level test booklet for each student to be tested Contains: –CST for English–Language Arts CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts EOC mathematics CST or CMA test booklet All grade 9 students MUST take a mathematics test Contains: –CST or CMA for Algebra I or Geometry –CST for General Mathematics –CST for other EOC mathematics Courses aligned with the CST or CMA blueprint 2011 STAR Order Management || Slide 30 October 2010

What needs to be ordered? Grade 9 (cont.) EOC science CST test booklet Contains: –Biology, or Earth Science, or Physics, etc. –Courses aligned with the CST blueprint CST for EOC World History test booklet Course aligned with the CST blueprint STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts EOC mathematics STS test booklet for each student eligible to take an end-of-course test Contains: –STS for Algebra I or STS for Geometry 2011 STAR Order Management || Slide 31 October 2010

What needs to be ordered? Grade 10 CST grade-level test booklet for each student to be tested Contains: –CST for English–Language Arts –CST for Life Science CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts –CMA for Life Science EOC mathematics CST or CMA test booklet Contains: –CST or CMA for Algebra I or Geometry –CST for Algebra II, or CST for Geometry, and so forth Courses aligned with the CST or CMA blueprint 2011 STAR Order Management || Slide 32 October 2010

What needs to be ordered? Grade 10 (cont.) EOC science CST test booklet Contains: –Earth Science, or Biology, or Physics, etc. –Courses aligned with the CST blueprint CST for EOC World History test booklet Course aligned with the CST blueprint STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts EOC mathematics STS test booklet for each student eligible to take an end-of-course test Contains: –STS for Algebra I or STS for Geometry 2011 STAR Order Management || Slide 33 October 2010

What needs to be ordered? Grade 11 CST grade-level test booklet for each student to be tested Contains: –CST for English–Language Arts –CST for U.S. History CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts EOC for mathematics CST or CMA test booklet Contains: –CST or CMA for Algebra I or Geometry –CST for Algebra II, or CST for Geometry, and so forth Courses aligned with the CST or CMA blueprint EOC science CST test booklet Contains: –Earth Science or Biology or Physics, and so forth Courses aligned with the CST blueprint 2011 STAR Order Management || Slide 34 October 2010

What needs to be ordered? Grade 11 (cont.) CST for EOC World History test booklet Course aligned with the CST blueprint STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts STS for EOC mathematics test booklet for each student eligible to take an end-of-course test Contains: –STS for Algebra I or STS for Geometry EAP Essay test booklet 2011 STAR Order Management || Slide 35 October 2010

Who Takes CST or CMA for EOC Mathematics? Grades 2–9 ALL students take a mathematics test Grades 10 and 11 Students may take no mathematics test if –They are not enrolled in a mathematics course and did not previously complete Algebra II or a course aligned with the Integrated Mathematics 3 test blueprint; or –They are enrolled in the first year of a two-year mathematics course; or –They are enrolled in General Mathematics or Business Mathematics. Determine which mathematics test will be administered in grades 7–11 Review state blueprints available at: Review curriculum Review guidelines in the Order Management Manual CMA students in grades 8 and 9 should take the CMA for Algebra I, Geometry, an EOC mathematics CST, or the CST for General Mathematics 2011 STAR Order Management || Slide 36 October 2010

Who takes the STS for EOC Mathematics? The STS for Algebra I is available for students in grades 7–11 The STS for Geometry is available for students in grades 8–11 Must be –Spanish-speaking English learners (EL) –Not to be administered to non-ELs such as English-only, I-FEP, R-FEP Same EOC rules as CST/CMA Completing the course or completed it in the summer of 2010 October STAR Order Management || Slide 37 October 2010

Which Students Take the CST for General Mathematics? Students in grades 8 or 9 only who are Not taking a mathematics course; or Taking any mathematics course prior to Algebra I (e.g. Pre-Algebra, Algebra Readiness, Business mathematics, and so forth); or Not in the last year of a multi-year Algebra I course 2011 STAR Order Management || Slide 38 October 2010

Which Students Take Algebra I? Students in grades 7–11 who are completing Algebra I or completed it in the summer of 2010 Grade 7 students not completing Algebra I take the grade 7 mathematics test 2011 STAR Order Management || Slide 39 October 2010

Which Students Take Summative High School Mathematics? Students in grades nine through eleven who: Previously completed Algebra I, Algebra II, and Geometry and completed an advanced mathematics course in the 2010 summer session or will complete it during the 2010– 11 school year; or Previously completed a course aligned with the Integrated Mathematics 3 test blueprint and completed an advanced mathematics course in the 2010 summer session or will complete it during the 2010–11 school year; or Completed Algebra I, Algebra II, and Geometry courses in previous years and are taking no mathematics course this year; or Completed a course aligned with the Integrated Mathematics 3 test blueprint in a previous year and are taking no mathematics course this year STAR Order Management || Slide 40 October 2010

Example 1 Carol 2010 –Grade 9 student –Previously completed Algebra I and Geometry courses and took an Algebra II course in 2010 –Took the CST for Algebra II 2011 –Grade 10 student –Not studying mathematics –Takes CST for Summative High School Mathematics 2011 STAR Order Management || Slide 41 October 2010

Example 2 Robert 2010 –Grade 9 student –Took Geometry (but has not taken Algebra II) –Took the CST for Geometry 2011 –Grade 10 student –Not studying mathematics –Takes no mathematics test 2011 STAR Order Management || Slide 42 October 2010

Example 3 Juan 2010 –Grade 10 student –Took an advanced mathematics class –Took the CST for Summative High School Mathematics 2011 –Grade 11 student –Not studying mathematics –Takes the CST for Summative High School Mathematics 2011 STAR Order Management || Slide 43 October 2010

Example 4 Juliet 2010 –Grade 10 student –Took an advanced mathematics course –Took the CST for Summative High School Mathematics 2011 –Grade 11 student –Studying Calculus –Takes the CST for Summative High School Mathematics 2011 STAR Order Management || Slide 44 October 2010

Which students take End-of-Course Science? Students in grades 9–11 Completing or completed in summer of 2010 California standards-aligned science course –Review state blueprints –Review curriculum All students in grade 10 take the Life Science test Test printed in the grade 10 test booklet (both CST and CMA) Grade 10 students will also take an EOC science CST if taking a standards-aligned science course STAR Order Management || Slide 45 October 2010

Which students take End-of-Course World History? Students in grades 9–11 Completed the World History course in the 2010 summer session or will complete it during the 2010–11 school year All students in grade 11 will take the CST for U.S. History The test is printed in the grade 11 test booklet Grade 11 students will also take the CST for World History if they meet the criteria above 2011 STAR Order Management || Slide 46 October 2010

EAP Essay Grade 11 Order for all students Must be taken in conjunction with additional ELA multiple-choice questions to achieve an exemption from the CSU and participating California Community Colleges. Order entered on the Early Assessment Program administration (EP01) Approve order separately 2011 STAR Order Management || Slide 47 October 2010

15-minute break for everyone! 2011 STAR Order Management || Slide 48 October 2010

Test Administrations Multiple-choice Up to 8 administrations allowed MC01 – MC08 Each administration should have different date for First day of testing Each administrations order needs to be approved separately –Enter orders for ALL administrations before starting approval process –Report for 2011 provides list of schools without orders –Report generated when each order approved Writing Application (grades 4 and 7) CST and CMA Administration WA01 –March 1 with makeup on March 2 if in session on March 1 Administration WA02 –May 3 with makeup on May 4 ONLY if not in session on March 1 Enter and approve order separately from multiple-choice Early Assessment Program (EAP) Essay Administration EP01 –March 1 through March 31 Enter and approve order separately from multiple choice 2011 STAR Order Management || Slide 49 October 2010

Ordering Procedures 1.Set up test administration dates See the Webcast 2010 STAR Test Administration Setup Manual posted at 2.Confirm Profile information Primary Shipping Address Secondary Shipping Address (optional) –Can be used for Supplemental Order delivery Report Shipping Address (optional) –Used to deliver Reports in summer 2011 –Address must be set up before June 1, STAR Order Management || Slide 50 October 2010

Ordering Procedures 1.Enter order quantities for each Multiple-Choice, Writing Application, and the Early Assessment Program administration. Screen entry or Produce file containing order quantities and upload 2.Approve order for each administration STAR Order Management || Slide 51 October 2010

Software Demonstration 1.Verify Profile 2.Enter order online 3.Approve order 2011 STAR Order Management || Slide 52 October 2010

2011 STAR Order Management || Slide 53 October 2010

2011 STAR Order Management || Slide 54 October 2010

2011 STAR Order Management || Slide 55 October 2010

2011 STAR Order Management || Slide 56 October 2010

2011 STAR Order Management || Slide 57 October 2010

2011 STAR Order Management || Slide 58 October 2010

2011 STAR Order Management || Slide 59 October 2010

2011 STAR Order Management || Slide 60 October 2010

2011 STAR Order Management || Slide 61 October 2010

2011 STAR Order Management || Slide 62 October 2010

2011 STAR Order Management || Slide 63 October 2010

School district cannot approve order when errors still exist STAR Order Management || Slide 64 October 2010

2011 STAR Order Management || Slide 65 October 2010

2011 STAR Order Management || Slide 66 October 2010

Book count warnings Schools with no orders School district can still approve order when warnings exist STAR Order Management || Slide 67 October 2010

2011 STAR Order Management || Slide 68 October 2010

2011 STAR Order Management || Slide 69 October 2010

2011 STAR Order Management || Slide 70 October 2010

2011 STAR Order Management || Slide 71 October 2010

2011 STAR Order Management || Slide 72 October 2010

STAR Order Management File upload option 2011 STAR Order Management || Slide 73 October 2010

Changes to Batch Procedure Do not need to zero-fill quantities Numbers must be right-justified E.g., 0012 may also be entered as _ _12 No special sequence of records required 2011 STAR Order Management || Slide 74 October 2010

Order File Upload Format Included in Order Management Manual Fixed-length field; text file only Orders for one administration only per file 2011 STAR Order Management || Slide 75 October 2010

Sample File October 2010 STAR Order Management STAR Order Management || Slide 76 October 2010

Sample STAR Order Management || Slide 77 October 2010

Review and Approve Review orders using Online screens and/or Printouts generated by STAR Management System Adjust orders where necessary using Online entry to adjust quantities Approve orders All orders entered through File load need to be approved by the district STAR coordinator 2011 STAR Order Management || Slide 78 October 2010

In Conclusion 2011 STAR Order Management || Slide 79 October 2010

Excessive Materials Ordered Charges 90% of the value of materials ordered minus value of materials used Be careful ordering! Do not over-order Large print and braille materials are very expensive No excessive order charges for EAP Essay test books ETS will invoice approximately December STAR Order Management || Slide 80 October 2010

Excessive Materials Ordered Charges Value of materials ordered ($x) Does not include overages Order quantities will be adjusted based on number of Pre-ID records Value of materials used ($y) If (x-y) 10%(x) then no charges will apply If (x-y) > 10%(x) then charges will apply 2011 STAR Order Management || Slide 81 October 2010

Excessive Materials Ordered Charges Example 1 Value of materials ordered = $5,000 Value of materials used = $4,600 Difference between ordered and used = $400 10% of materials ordered = $500 Difference ($400) is less than 10% of materials ordered ($500) No charges will apply 2011 STAR Order Management || Slide 82 October 2010

Excessive Materials Ordered Charges Example 2 Value of materials ordered = $5,000 Value of materials used = $4,100 Difference between ordered and used = $900 10% of materials ordered = $500 Difference ($900) is greater than 10% of materials ordered ($500) Charge will apply Charge will be $900 – $500 = $ STAR Order Management || Slide 83 October 2010

Review Set up test administration dates NPS schedules may be different from district schedules Enter order quantities for each administration Multiple-choice Writing (CST and CMA, grades 4 and 7) EAP Essay Approve orders Every administration 2011 STAR Order Management || Slide 84 October 2010

Timetable Gather data from sites immediately Enter orders: Now through December 1, 2010 Orders reviewed by ETS throughout December and January Adjustments to initial orders up until Order Sent for Packaging date If required, place supplemental orders after Order Sent for Packaging date Track order status 2011 STAR Order Management || Slide 85 October 2010

Next Webcast 2011 STAR Pre-ID Workshop Webcast November 17, STAR Order Management || Slide 86 October 2010