WI COMMODITY ORDERING SYSTEM

Accessing the Orders Tab

Around the 15 th of each month, DPI processes all commodity requests (annual order, fair-share allocation, and surplus requests) into orders for delivery the following month. Example: On September 15 th, 2008 the October 2008 delivery orders are processed for each agency. Once processed, these orders can be accessed under the orders tab of the WI Commodity Ordering System. The amounts listed reflect the actual amount of each commodity that should be received for the month selected.

Accessing the Orders Tab Each agency is responsible for printing their own copies of the monthly delivery orders. To print copies of the monthly orders, each agency has to log-into the WI Commodity Ordering System and access the Orders tab.

1.Open your internet browser (Internet Explorer, Firefox, etc.) 2.Type in the following address in the address screen of the internet browser: Accessing the WI Commodity Ordering System

3.Scroll down to the bottom of the page to the Order USDA Commodities section. 4.Click on the WI Commodity Ordering System link.

Accessing the WI Commodity Ordering System

5.The log-in screen for the WI Commodity Ordering System will be displayed. 6.Enter the User Id and Password for your agency. –The User ID is the agency code assigned to your agency (same as the fiscal claim system). –The password is the 4 digit password assigned to your agency (typically the same as the fiscal claim system).

Accessing the WI Commodity Ordering System

7. Once your are logged-into the commodity system, a message board will be displayed. Important commodity updates will be displayed on this message board and may change on a daily/weekly basis. 8. Read the message board and click on the Continue button located at the bottom of the message board screen.

Accessing the WI Commodity Ordering System

9. Select the program year by clicking on the desired program year. –The program year is listed by the fiscal year. –Example: For school year , click on program year 2009.

Accessing the WI Commodity Ordering System

Accessing the Orders Tab 10.To view a particular months order, click on the Order tab that is listed below the name of your agency.

Accessing the Orders Tab

11.The orders tab will display a list of the months for which there has been an order created.

Accessing the Orders Tab

12.To access a particular months order, click on the View button that is listed to the far-right of the desired month.

Accessing the Orders Tab

13.The screen will now display the list of commodities and amounts to be received of each commodity for the selected order month. 14.The amounts for each commodity will be reflected in the Ordered Quantity column.

Accessing the Orders Tab

15.If your agency prepares meals for another agency(ies) [Joint school(s)], the View button will only reflect the individual order for your agency. 16.To access the combined order including your joint school(s), click on the Joint button that is located to the far-right of the desired months order.

Accessing the Orders Tab

17.The screen will display the commodities and grand total amounts [including Joint agency(ies)]. 18.It will also list the names and agency codes of the agencies whose commodity amounts are included in the combined order.

Accessing the Orders Tab

Printing an Order Copy 19.To print a copy of the selected order, click on the print button that is located at the top of the web-page tool bar. –If you will be receiving deliveries through the once per month, State-contracted delivery system, your agency will need to print a copy from the order system to be used and signed by the trucking company when receiving in your commodity order.

Printing an Order Copy