Scheduling Services Team Meeting 15 May 2018

Agenda Semester 2 Class Management Availability Refresher FlindersPro Update Variants Workshop Activity Processes/issues update

Semester 2 Class Management Automatic reports set up for Semester 2 Enrolment/Class Spaces Comparison Report Class Registration Exception Report Class Wait List Registration Report Low enrolments – is the topic viable? Classes with low numbers – cancel? Waitlists – are you monitoring now?

Semester 2 Class Management Export to Excel

Availability Refresher Deadline: 18 May (or earlier) Who is checking the data Enrolment and Course Advisors? Teaching Program Directors? Course Coordinators? All of the above? Topic Availability tuition pattern updates due 21 June New Topics/Versions – need to be in Student Two by 31 May Add new Availabilities from 4 June Availabilities not offered – list to Quality Education Team Any issues/concerns identified?

FlindersPro Update Meeting held with the Development Team Raised issues/functionality: Automatic Deletion Contract Extension Save and submit later Schedule Imports Correspondence Terms and Conditions People & Culture approval required for some changes Development team reviewing feedback Software updates not reflected in old processes

Variants What is a variant? Definition: a form or version of something that differs in some respect from other forms of the same thing or from a standard.

Variants 10 11 12 13 14 15 The blue duck represents the variant: Location Equipment Duration 18 19 20 21 22 23 10 11 12 13 14 15 18 19 20 21 22 23

Group Activity Split into 4 groups Prepare a list of task that need to be completed each month Each group will be allocated 3 months How often do you need to do the task W = Weekly TW = Twice Weekly D = Daily Tracy Julie Leesa Claire Angela Jacqui Megan Karen Courtney Kerry Heidi Luke Alecia Caroline Tracey Anne

Group Activity Task Jan Feb Mar Apr May June July Aug Sep Task 1 W D TW Task 3 Task 4 Task 5

Processes/issues update Are you experiencing any issues? What processes are working well or not working? Training required? Share best practice?