BASIC IRRS TRAINING Lecture 14 Preparations of Reviewers

Outline Learning Objectives To start with Advance Reference Material Reviewers’ actions Summary Basic IRRS Training - Preparations of Reviewers

Learning objectives After finishing this lecture the trainee will: be familiar with the actions to be performed prior to an IRRS mission; in specific will know the documents to be consulted in order to be prepared for the mission will be acquainted with the contents and use of the Advance Reference Material Basic IRRS Training - Preparations of Reviewers

To start with Basic IRRS Training - Preparations of Reviewers

IRRS Guidelines Objectives (c.f. Lecture 1) Structure (c.f. Lecture 1) Preparations (c.f. Lecture 3) Conduct of the review mission Evaluation and documentation of Observations (c.f. Lecture 6) Responsibilities (c.f. Lecture 3) Please read carefully the Guidelines prior to a mission http://www-pub.iaea.org/MTCD/publications/ PDF/SVS-23_web.pdf Basic IRRS Training - Preparations of Reviewers

Time for preparations Reviewers need sufficient time for preparing themselves to the review and the mission Estimated net time is at least one week Before accepting an invitation you need to agree with your line manager on spending this time Basic IRRS Training - Preparations of Reviewers

IAEA safety standards IRRS Modules are related to given IAEA safety standard requirements (c.f. Lectures 2 and 17) The safety standard most important for IRRS is GSR Part 1 Please be acquainted with all IAEA safety standard requirements related to your review areas Basic IRRS Training - Preparations of Reviewers

Training documents Reviewers are expected to review all BIT Lectures A refresher training is held on the day before the mission starts Basic IRRS Training - Preparations of Reviewers

Mission report Reviewers are expected to get familiar with the mission report of at least one earlier mission the mission report template to be used in the current mission (c.f. Lecture 7) Basic IRRS Training - Preparations of Reviewers

Advance reference material Basic IRRS Training - Preparations of Reviewers

ARM – purpose and goal The ARM – compiled by the host country – is meant to summarize the information necessary to the reviewers for preparing themselves to the mission The ARM is expected to be available two months prior to the mission Basic IRRS Training - Preparations of Reviewers

ARM - access Available through the IRRS restricted site: http://gnssn.iaea.org/sites/auth/RegNet/IRRS/default.aspx Basic IRRS Training - Preparations of Reviewers

ARM – SA Summary For each Module: Summary of the Self-assessment results Conclusions and foreseen actions Please read carefully the Chapters related to your areas Please also read the Chapters on Modules 1 & 3 Basic IRRS Training - Preparations of Reviewers

ARM – Self-assessment The most important component Answers to the Questionnaires for all Modules in the scope Read carefully all on your review areas Prepare questions for interviews!!! Basic IRRS Training - Preparations of Reviewers

Why do you think that … … pre-prepared questions will be useful in your review? Because it: helps you in understanding and capturing the area you will be reviewing, saves time in interviewing, gives opportunity to your counterpart to provide well elaborated answers Basic IRRS Training - Preparations of Reviewers

ARM – general information National reports (for safety convention review meetings, for stress test, etc.) Annual reports of the regulatory body National strategies and policies (nuclear and waste safety, security, energy, etc.) Nuclear programme and the nuclear facilities and activities Regulatory body policy documents Regulatory body Management Manual Basic IRRS Training - Preparations of Reviewers

ARM – legal background Laws, acts, orders, decrees, regulations in the scope of the mission Regulatory requirements and guides You need to be aware of the legal background and regulations related to your review areas Basic IRRS Training - Preparations of Reviewers

ARM – Action Plan List of actions identified in the self-assessment as necessary Reviewers are supposed to be fully aware of these planned actions during their interviews If an Action Plan item relates to noncompliance with IAEA safety standards, you are expected to formulate a Recommendation Suggestions may also originate from Action Plan items Basic IRRS Training - Preparations of Reviewers

ARM – policy discussions Policy issues proposed by the hosts are discussed during the mission They provide information to the hosts on the experience and practice in the reviewers’ countries Documents and facts related to the policy discussions are part of the ARM Basic IRRS Training - Preparations of Reviewers

Reviewers’ actions Basic IRRS Training - Preparations of Reviewers

Be aware that: You are expected to assess the ARM against the relevant IAEA safety standards You need to form an initial opinion of your subject area You need to allocate the necessary time for reviewing the ARM before the mission Experience shows that at least a full week is needed for an average reviewer to make these reviews before the mission It is a very heavy work for the host country to assemble and edit the ARM and make necessary translations. Basic IRRS Training - Preparations of Reviewers

First impressions Reviewers are expected to summarize their first impressions issues to investigate further open questions possible findings missing documents or data They are to be sent to the TL and TC two weeks prior to the mission Note: Parts of the report may be prepared in advance Basic IRRS Training - Preparations of Reviewers

Recommendations by Experts Some slides in the upcoming presentations have the following title: Recommendation of Experienced Reviewers Give particular attention to: On these slides the most important issues are listed, that have been recognized by experienced IRRS reviewers during a series of Consultancies. Basic IRRS Training - Reviewing Management System

Summary (1) You need to start your preparations early at home !!! Read through the IRRS Guidelines Review training course material Familiarize with the IAEA Safety Standards relevant for the assigned module(s)/areas Obtain from the ARM a sound picture about the legal background and regulations relevant for the assigned module(s)/areas Assess that part of the ARM which is related to the assigned module(s)/areas and make note of issues that require further clarification during the interviews, i.e. missing or incomplete information Basic IRRS Training - Preparations of Reviewers

Summary (2) Prepare a list of questions that may clarify the issues found (to be handed over to the counterpart at earliest) Write down the first impressions, possible concerns and conclusions to be discussed during the initial team meeting Start writing report Team members are supposed to read only that part of the ARM that is related to the assigned module(s)/area(s). But remember that the ARM on Modules 1 and 3 provides valuable legal and regulatory background information that should be of interest for all reviewers Basic IRRS Training - Preparations of Reviewers

THANK YOU FOR YOUR ATTENTION This activity is conducted by the IAEA, with funding by the European Union. The views expressed in this presentation do not necessarily reflect the views of the European Commission Photo: V. Friedrich Basic IRRS Training - Preparations of Reviewers

Discussion What is your estimate of the total time to be spent on preparations to a mission? As a reviewer what do you expect from the self- assessment question-and-answer sets? What is the advantage of preparing your questions to your counterpart prior to the mission? Basic IRRS Training - Preparations of Reviewers