Federal Excess Personal Property Jeanne Burritt Washington State University Mount Vernon Agriculture Research Center Under the umbrella of the College of Agriculture, Human and Natural Resources. Give background on my experience with the program. involved in the program for over 20 years. 1st with the College of Veterinary Medicine on the main campus and for the past 7 years at the Research Center. Being a APO for FEPP is not my main job duty, I am the Admin Mgr for the center, although many APOs at Univ that is their main duty with much bigger programs

1862 AND 1890 LAND GRANT UNIVERSITIES Are eligible for the Federal Excess Personal Property Program • Cooperative Extension Services, • Agricultural Research Centers, • Schools of Forestry (McIntyre-Stennis Cooperative Forestry Program), and • Colleges of Veterinary Medicine. Today I will focus on the Federal Excess Personal Property Program (which I refer to as FEPP from now on) for -------

The University’s Administrative Head is directly responsible and accountable for FEPP on loan to their respective programs and must designate an Accountable Property Officer (APO) to serve as the liaison with the FEPP Coordinator. The following list identifies Administrative Heads: Director, Cooperative Extension Service, Director/Dean, State Agricultural Research Center, Dean, College of Veterinary Medicine, and Administrative or Technical Representative, School of Forestry.

To obtain prior approval to acquire Federal Excess Personal Property Contact: Lana Podielsky FEPP Coordinator Telephone – 202.401.1106 E-Mail Address: lana.podielsky@ars.usda.gov Will retire 1/1/15.

Accountable Property Officer (APO) The APO assumes responsibility for the FEPP program, including accountability and control of government property. APOs must implement policies and procedures to ensure the proper use of all FEPP assigned to their programs. Screeners APOs may designate University employees to screen FEPP through GSA and other Federal agencies. APOs should select screeners that are knowledgeable of the University’s program requirements. APOs must ensure screeners are aware of FEPP policies and procedures and only acquire excess that meets program needs.

Accountability FEPP is subject to accountability standards of USDA and Federal regulations, policies, and procedures. FEPP is on-loan to universities and title remains vested with USDA. APOs must establish internal controls to ensure control of FEPP through proper receiving, storage and use, protection, and disposal procedures. APOs must distinguish FEPP from university/state property. Areas of concern include: • Personal use of Government owned property, • Stockpiling, warehousing, or unsightly bone yards, and • Improper storage and adequate security.

PROGRAM REQUIREMENTS Obtain prior approval from the FEPP Coordinator for all FEPP acquisitions, transfers, cannibalization, and disposals. Acquire FEPP for immediate and direct use in approved NIFA projects and other research programs. Provide additional justification for acquisitions at the request of the FEPP Coordinator. Follow USDA and Federal regulations for accountability, control, and disposal of FEPP. Report FEPP no longer needed for your program or unserviceable property. Ensure property records and supporting information is available for reviews. Never use FEPP for personal use. There are no exceptions.

Sources of Acquisition The General Services Administration - GSAXcess Personal property items under the control of federal agencies, including the Department of Defense, become “excess” when the agency no longer needs the item. Federal Regulations requires agencies to report “most all” excess property regardless of acquisition cost to GSA for reutilization and transfer. GSA provides oversight of all excess property and has sole authority for authorizing transfers to Federal and State agencies, and eligible non-Federal recipients. Excess reported to GSA is available for transfer in GSAXcess for 21 days. GSAXcess is a “real time” system that allows authorized users to search and select excess for transfer at www.GSAXcess.gov. Access to GSAXcess requires a user identification and password.

USDA Excess Personal Property USDA uses GSA’s Agency Asset Management System (AAMS), a module of GSAXcess, to report excess for internal USDA screening for 15 days prior to items becoming available for nationwide screening through GSAXcess. During the internal screening period, USDA agencies and their sponsoring institutions have the opportunity to acquire excess before it becomes available in GSAXcess. Additional Property Screening Screeners may also screen property at most government property warehouse sites.

Request Access to GSAXcess/AAMS – online screening APOs must submit requests for user access to GSAXcess to the FEPP Coordinator with the following information: • User’s name, • Telephone and fax number, and • E-mail address. The FEPP Coordinator adds users to the system. GSAXcess immediately sends the user an e-mail with their user identification and temporary password. Existing GSAXcess users automatically have access to AAMS. Access AAMS through GSAXcess at www.GSAXcess.gov and select the AAMS-USDA link at the top of the page.

REGULATIONS GOVERNING FEPP Federal Management Regulations (FMRs) - www.gsa.gov/personalpropertypolicy. Agriculture Property Management Regulations (AGPMRs) - www.dm.usda.gov/pmd/perprop_dir_regs.htm. Tractor Book - www.afm.ars.usda.gov/property/excess.htm.

Upcoming Workshop: April 13 – 17 ,2015 The Users and Screener Association of Federal Excess Personal Property, Inc. Upcoming Workshop: April 13 – 17 ,2015 Embassy Suites Orlando – Lake Buena Vista Hosted by the University of Florida For more detailed information on FEPP – upcoming workshop. It is also a great way to meet other university personnel from all over the US and Guam that use FEPP, a great net-working opportunity. See me for more information during the rest of the time here.

Questions

Contact Information: Jeanne Burritt Administrative Manager WSU Mount Vernon jburritt@wsu.edu 360-848-6123