Formatting Paragraphs Microsoft Word - Formatting Pages 2.5 Microsoft Word Formatting Paragraphs FORMATTING PARAGRAPHS Follow up with students on the previous homework assignments. In addition to completing the labs in Section 2.4 before coming to class, students should have watched the four videos for this section (2.5.1, 2.5.2, 2.5.3, and 2.5.4) and completed the Skills Lab (2.5.6).

Paragraph Formatting Challenges Microsoft Word - Formatting Pages Paragraph Formatting Challenges Removing unwanted space between lines or paragraphs. Removing a horizontal line (border) above or below a paragraph. Adjusting the width of indents. Adding or removing special indents (first line and hanging indents). Formatting a multilevel list with particular numbers or symbols. Applying the full justification alignment style to a paragraph. Formatting block quotations in a formal paper. “ATTENTION” SLIDE: PARAGRAPH FORMATTING CHALLENGES Ask students which of the above tasks they have encountered problems with when trying to format text within a Word document. Mention that after completing this section they should not have any difficulty with these paragraph formatting issues.

Section Skill Overview Microsoft Word - Formatting Pages Section Skill Overview Align a paragraph to the left, right, or center of the page Show and hide formatting symbols Clear formatting within a selection Change the line spacing for paragraphs Change the spacing before and after a paragraph Change paragraph indents Apply a border to a paragraph Apply shading to a paragraph Set orphan/widow paragraph control options Create a numbered list Create a bulleted list Customize bullets SECTION SKILLS OVERVIEW If students have completed the Skills lab (2.5.6), use this slide to prompt them for questions on specific tasks. For students who have not completed the Skills lab, use this slide to introduce the tasks they will be learning in the section.

Microsoft Word - Formatting Pages KEY Terms Block Quote Bulleted List First Line Indent Hanging Indent Indentation Line Spacing Numbered List Paragraph Paragraph Alignment Paragraph Spacing Ruler Widow/Orphan Control KEY TERMS Introduce key terms for this section. Ask students if they have questions about particular terms. If students have not watched the videos in this section, you may choose to play a video to introduce features. Videos include: Paragraph and Line Spacing (4:16) Indentation and Tabs (4:25) Bulleted and Numbered Lists (3:40) Paragraph Borders and Shading (3:16)

Microsoft Word - Formatting Pages KEY DEFINITIONS Block Quote: A long quotation (typically four lines or more) whose lines are all indented from the left margin in a formal academic paper. Bulleted List: An unordered list of items that are set apart by symbols that are referred to as bullets. First Line Indent: A special indentation setting that indents only the first line of a paragraph. Hanging Indent: A special indentation setting that indents all lines except the first line of a paragraph. Hanging indents are typically applied to the entries in a bibliographical list. KEY DEFINITIONS Define key terms that students do not understand. Many terms are better explained using a brief demonstration rather than giving an abstract definition.

KEY DEFINITIONS (continued) Microsoft Word - Formatting Pages KEY DEFINITIONS (continued) Indentation: The distance between the left margin of a page and where a paragraph or other element begins. Line Spacing: The amount of vertical space between lines of text within the same paragraph in a document. Numbered List: A list of items that are set apart by numbers, rather than bullets or letters. Numbered lists are typically used to list steps or sequential tasks. Paragraph: A group of words or sentences separated by a paragraph mark, which is created by pressing Enter on the keyboard. KEY DEFINITIONS CONTINUED Provide more definitions for key terms. For more advanced students, you may wish to explain the difference between inserting a paragraph break (by pressing Enter) and inserting a line break (by pressing Shift + Enter). A line break forces text within a paragraph to begin on the next line, without creating a new paragraph.

KEY DEFINITIONS (continued) Microsoft Word - Formatting Pages KEY DEFINITIONS (continued) Paragraph Alignment: A setting that specifies whether the lines in a paragraph are aligned to the left, right, center, or distributed evenly between the left and right margins (justified). Paragraph Spacing: The amount of vertical space between one paragraph and another paragraph in a document. Ruler: A tool used by Microsoft Office applications to align text, tables, graphics, indents, and margins in a document. Widow/Orphan Control: A setting for paragraphs of more than one line that prevents the first line from appearing by itself at the bottom of a page and the last line from appearing by itself at the top of a page. KEY DEFINITIONS CONTINUED Provide more definitions for key terms.

Microsoft Word - Formatting Pages Indentation Types No Indent Join your fellow students for this popular seminar and discover what you are capable of achieving this semester. Come prepared with a list of due dates for tests, projects, and papers. First Line Indent Join your fellow students for this popular seminar and discover what you are capable of achieving this semester. Come prepared with a list of due dates for tests, projects, and papers. Left (Full) Indent Join your fellow students for this popular seminar and discover what you are capable of achieving this semester. Come prepared with a list of due dates for tests, projects, and papers. Hanging Indent Join your fellow students for this popular seminar and discover what you are capable of achieving this semester. Come prepared with a list of due dates for tests, projects, and papers. OPTIONAL SLIDE: INDENTATION TYPES Demonstrate and explain the different types of indents.

Microsoft Word - Formatting Pages In-class Practice Do Challenge Lab 2.5.7 and aim for the best possible time. The lab can be attempted multiple times, with the task set changing each time. Let me know if you need help on a task. OPTIONAL SLIDE: PRACTICE Use this slide if you want students to spend time during class completing the labs. Possible ways of using the labs include: Complete the Skills lab in class as a group (everyone working together on the same task at the same time). Tasks are presented in the same order for everyone, allowing students to follow along with the teacher. Following the teacher demonstration, students can restart the lab to complete any tasks not passed off. Give students time to work on the Challenge lab during class. Provide enough time for students to improve their times by working through the lab multiple times. If desired, give students a target time to beat, or recognize the fastest times at the end of the practice session. Time permitting, students can work through the Applied lab(s) instead of doing them as homework.

Microsoft Word - Formatting Pages Class Discussion What is the difference between line and paragraph spacing? When is it appropriate to use a first line indent in a document? A hanging indent? A left indent? What paragraphs are affected by changing the widow/orphan control options? When is it appropriate to use a bulleted list? A numbered list? CLASS DISCUSSION Possible answers to the discussion questions include the following: Line and Paragraph Spacing: Line spacing is the uniform amount of space added between each line in a paragraph. Paragraph spacing is the amount of extra space added between paragraphs, before or after the paragraph, or sometimes both. Indents: A first line indent is typically applied to the body paragraphs of a document, especially when no extra spacing is added between paragraphs. A hanging indent is typically applied to the entries in a bibliographical list. A left, or full, indent is typically applied to a block quote in a formal academic paper. It can also be applied to text that needs to be set off from the rest of a document for emphasis. Widow/Orphan Control: Widow/orphan control prevents the first line of a paragraph from appearing by itself at the bottom of a page and the last line of a paragraph from appearing by itself at the top of a page. It affects any paragraph that might break between two pages. Bulleted and Numbered Lists: Bulleted lists are used when the order of list items is not necessarily important. Numbered lists are used when order is important, such as in a list of steps or sequential tasks.

Microsoft Word - Formatting Pages Class Activities Use the Ruler to apply indents to paragraphs: Apply a first line indent of 0.5” Apply a hanging indent of 0.75” Apply a left indent of 1.0” Experiment with other indentation options Just below a paragraph, type several dashes or underscores and press Enter. This automatically creates a bottom paragraph border. Now remove this border from the paragraph. Experiment with other paragraph border options. CLASS ACTIVITIES Time permitting, assign students to participate in one or more of these classroom activities. Because the labs do not simulate it, give students time to practice setting indents with the Ruler. Ask students to start a blank Word document. This would be a good opportunity to show them how to use a function to generate a few sample paragraphs. At the top of the document, type =rand() and press Enter. This will generate five paragraphs with sentences each. You might also suggest =lorem(), which does the same with random Latin text. For more precise control over the number of sentences and paragraphs, you can also include numbers in the function. =rand(2,4) generates two paragraphs with four sentences each. Help the students learn how to remove a partial border from a paragraph. Select the paragraph above the auto-generated line. From the Home tab, in the Paragraph group, open the Borders drop-down list and select No Border.

Microsoft Word - Formatting Pages Summary Line vs. paragraph spacing Indentation options The Tab key and first line indents Customizing bulleted and numbered lists Most paragraph settings apply to the entire paragraph OPTIONAL SLIDE: SUMMARY Use this slide to highlight some of the more important points covered during class. Line spacing refers to the uniform space between each line in a paragraph, while paragraph spacing is the extra space added between paragraphs. Indentation options include first line indents, hanging indents, and left or full indents. Pressing the Tab key at the beginning of an existing paragraph automatically applies a first line indent to the paragraph. Bulleted and numbered lists can be customized from the Home tab. Paragraph settings such as indentation, alignment, spacing, and widow/orphan control apply to the entire paragraph. Shading and borders can be applied to a selected portion of the paragraph.

Microsoft Word - Formatting Pages Homework Assignments Complete the labs in this section: Challenge Lab 2.5.7 – Format Paragraphs Applied Lab 2.5.9 – Format Research Paper Paragraphs Applied Lab 2.5.10 – Format Lists Prepare for the next class: Video 2.6.1 – Page Layout Options Video 2.6.2 – Page and Column Breaks Video 2.6.3 – Tab Stops Skills Lab 2.6.5 – Format Pages HOMEWORK ASSIGNMENTS