Authorization to Fill a Vacancy Upon a vacancy, all positions revert to the President’s office. To request an authorization to add (or replace) a position, the following procedure should be used: Discuss the request to fill a vacancy with the area VP to review the area organizational chart and the need for the new position/replacement. Prepare a Position Justification letter for all critical positions. Upon permission by the area VP to proceed, meet with the Human Resources Recruiter to discuss the job function and classification. Human resources will complete the Position Requisition Form (PRF), Section A (the position is not yet approved). Human Resources submits the PRF to the Budget Office for review. Budget Office completes Section B (the position is not yet approved). AVP of Budget presents all completed PRFs to the Vacancy Control Committee for review on a quarterly basis Critical replacement requests should be approved by the area VP and sent to the VP of Finance for final approval (i.e. bypassing VCC approval). Upon VP approval, HR will complete the PRF and forward to Budget. Budget will complete the PRF. The Budget Office send the “Vacancy Authorization Form” to the concerned parties. 11/23/2018