Business Officer Training Program

Internet Native Banner E-print (Finance, Payroll and HR) and Internet Native Banner

E-Print Reports FAROINV – Open invoice report FGROPNE – Open encumbrances report by FOAPAL FAROINV – Open invoice report FYBR005 – Budget by Org, current year and base FYRH002 – Federal Expense Report NHRDIST – Organization payroll distribution by payroll NHRSDST – Payroll summary by Org and payroll NYPR001 – Labor distribution by FOAPAL NYBR002 – List of positions by Org with FOAPAL NYWH003 – Instructor Compensation (excel report) PERLEAV – Leave report by Org PHRCDST – Check distribution list by payroll

How to view your e-print reports Navigate to the Finance tab in myMemphis. Locate the E-print Module (Left side of screen) Choose Finance repository or HR repository

There are 3 choices when viewing a report: Drill down Download text PDF format

Pick your date and choose either TEXT or PDF for report. Choosing the drill you will see monthly reports that you could choose from. Pick your date and choose either TEXT or PDF for report.

Choosing the text box you will see text ID NUMBER DATE AMOUNT BALANCE -------- --------- ----------------------------------- --------------- -------- ----------- ---------------- ---------------- P0193174 U00331980 Marshall,Jennifer Michele. RLWARD 15-JUL-2016 2,400.00 1,482.60 P0198616 U00003449 Irwin,Richard L. ASKYKNDL 06-OCT-2016 2,000.00 763.92 P0198620 U00001075 Thurmond,Karen Carpenter. ASKYKNDL 06-OCT-2016 2,000.00 481.11 P0207975 U00003449 Irwin,Richard L. ASKYKNDL 27-MAR-2017 1,000.00 562.00 P0209133 U00003449 Irwin,Richard L. ASKYKNDL 12-APR-2017 1,000.00 201.82 P0209798 U00003449 Irwin,Richard L. ASKYKNDL 25-APR-2017 500.00 397.40 P0211458 U00213257 Bray,Nicco Renee. LLWLLMS4 01-JUL-2017 400.00 400.00 TOTALS FOR FUND: Undesignated E and G Open Purchase Order Records: 7 Purchase Order Balance: $ 4,288.85 Choosing the text box you will see text

Choosing the PDF box you will see a PDF (much easier to read).

INB Screens (Finance) FGIBAVL – Budget availability status screen FGIBDST – Organizational budget status screen FGITRND – Detail transaction activity screen FAIVNDH – Vendor detail history screen FAICHKH- Check payment history screen FGIOENC- Organizational encumbrance screen FGIENCD – Detail encumbrance activity screen FRIGITD – Grant inception to date screen FRAGRNT – Grant info: title, proj. start date, agency, etc. FPIOPOF – Purchase order detail FFIMAST – Inventory specific to an asset tag FFIPROC - Lookup inventory based upon fields FTMRUCL – Rule Maintenance Code

How to view Accounts in INB Click “Banner INB Users” located on the Finance Tab. (must use Internet Explorer) You may see several screens appear regarding Java. If you are unsure of your settings, contact ITS.

How to view Accounts in INB A new screen should appear. This is the main menu for INB. All SSB and ePrint reports are derived from this site. In the “Go To” field type “FGIBAVL” and press Enter.

How to view Accounts in INB The screen below should appear. Chart will be “U”. Change Fiscal Year as needed. Enter index and tab (fund, org and program will populate, you will have to enter account code. Click next block

FGIBAVL – Budget availability status: Provides a query of the fiscal year-to-date budget and expenditure activity. To use: Enter index, tab, if you want to see entire budget enter account code 61110, if you want to see only operating portion enter 73000. Click on next block. This screen will allow you to see the total pool amounts. It will not break down all of the account codes. You can not drill down on this screen, use Self-Service Banner (SSB) to query individual account codes. FGIBDST – Organization budget status: Provides a query of the budget availability by index. To use: Enter your index, tab, next block. This screen will allow you to see all account codes that have been used in this index. This screen is similar to self-service, to drill down you need to click on the account code, options, and transaction detail to view the history.

FGITRND – Detail transaction activity: Displays detailed transaction activity for operating accounts. This is a powerful screen and can provide very detailed information, it can display month-to-date transactions by fiscal period. To use: Enter index, tab, next block, press F8 to execute query. To exit press F7 and Ctrl+Q to cancel, roll arrow back and enter account code (not pool code), next block and press F8 to execute query. FGIOENC – Organizational encumbrance list: Displays all purchase orders by number. The available balance and account codes are also displayed. To use: Enter index, next block. To get more detail, highlight line you want to view, go to options and choose Query detail encumbrance info (FGIENCD).

INB Screens (HR) PPAIDEN - Identification SPAIDEN – Personal information PPAIDEN - Identification PEAEMPL – Seniority date – longevity date NBAJOBS – Employee job NBAPOSN – Position definition NBAPBUD – Position budget NBIJLST – All positions held by employee at UM NBIPINC – Position incumbent list NBIPORG – Positions by Org NHIDIST – Labor distribution inquiry by org PEALEAV – Leave balances PEIETOT – Year to date totals (salary) PHILIST – Pay event list PPAGENL – Degree information (records)

PPAIDEN – Identification: New employee to the university a PPAIDEN form is completed. This form stores biographic, demographic and address information. This information is fed to all appropriate forms that identify the individual as a person. To use: Enter U#, click next block. (If you don’t know UID you can search by name.) PEAEMPL – Employee information: This form stores general employee information including current status dates (longevity), I-9 status, leave and benefit categories, and home department information. To use: Enter U#, click next block. (If you don’t know UID you can search by name.)

NBAJOBS – Employee jobs: This form displays information about a specific job that an employee holds or has held. Good information on this form, base job, job detail, labor distribution, etc. To use: Enter U#, tab. (If you don’t know UID you can search by name.) Position use, drop down box choose NBIJLST, double click mouse to choose position, click next block. NHIDIST – Labor distribution inquiry: Access to all payroll expense and encumbrance information. To use: Enter index, date range, choose category, enter account code, click next block, click execute query or F8.

NHIEDST – Employee distribution inquiry: Displays a list of earning and deductions for a particular employee for a specified period of time. To use: Enter U#, press enter, choose category, date range, click next block. (If you don’t know UID you can search by name.) PEALEAV – Leave balances: Displays employee’s annual and sick leave balances. To use: Enter U#, click next block. (If you don’t know UID you can search by name.) PPAGENL – Educational background: Displays information about an employee’s educational background. To use: Enter U#, click next block. (If you don’t know UID you can search by name.)

Rule Class Codes: http://www.memphis.edu/budget/pdf/rule_class.pdf

Questions?