Tables in PowerPoint MOAC Lesson 5

Table An arrangement of columns and rows used to organize data (John Wiley & Sons, Inc., 2012) Cell: intersection of a row and a column Row: horizontal Column: Vertical

Inserting Tables The easiest way is to click the Insert Table icon in the placeholder(John Wiley & Sons, Inc., 2012) By default, the column widths are only as wide as the placeholder

Drawing a Table Option you can use to create a table and insert columns and rows where you want them (John Wiley & Sons, Inc., 2012) Allows the user to insert uneven columns and rows

Inserting an Excel Spreadsheet Worksheet: A document used to manipulate numerical data (John Wiley & Sons, Inc., 2012) Embedded Worksheet: insert data so that it can be edited using its original application (John Wiley & Sons, Inc., 2012) Double click on the worksheet to edit

Inserting an Excel Spreadsheet If the spreadsheet has already been created in Excel, you can: Copy and Paste from Excel to PowerPoint Data can then only be edited as if it were a table, not a spreadsheet Copy and use Paste Special as a Workbook Object Spreadsheet is embedded and can be edited as if it were a workbook No changes will be made to the actual Excel file

Inserting an Excel Spreadsheet Copy and Paste Special as a Linked object Link: data maintains its connection to the source (Excel spreadsheet) document (John Wiley & Sons, Inc., 2012) Insert as an object Anything that is copied and/or cut, is placed on the clipboard, which can be used to paste information onto a slide

Modifying a Table Layout Use the Table Tools Layout Tab to modify the tables’ layout Insert/Delete rows/columns Adjust row/column/cell height/width Change alignment/text direction Split/merge cells Merge: To combine two or more cells to create a larger cell Split: To make one cell become multiple cells

Rearranging Columns/Rows Create a new column/row before you drag and drop, if a you do not, you will delete the existing data Create a new column/row before you Copy and Paste data to it

Resizing Columns and Rows Click and drag cell borders Double click the border so that the width is automatically adjusted so that the column will only be as wide as the text Does not work with row height Distribute rows/columns will automatically adjust the row height/column widths of the table so that all row heights are the same and all column widths are the same

Formatting Tables Table Tools Design: (displays formatting options) Quick Styles Table Styles Borders Effects

Modifying Alignment and Orientation Alignment: refers to the way that text is aligned in a cell (top, middle, bottom, left, right, center) Default Alignment is top (John Wiley & Sons, Inc., 2012) It is standard to use bottom alignment for column headings if there are multiple lines of text (John Wiley & Sons, Inc., 2012) Orientation: refers to how is rotated (Text Direction)

Quick Styles set of preset formatting that can be applied to a table (John Wiley & Sons, Inc., 2012) Same as Table Styles Colors will change depending on the theme applied to the PowerPoint To remove formatting from a table, choose the More button under the Table Styles (Quick Styles Gallery) and then choose Clear Table

Shading A background color for table cells (John Wiley & Sons, Inc., 2012) Located on the Table Tools Design Ribbon Color Picture Texture Gradient Table Background – background for the entire table (not the cell)

Source John Wiley & Sons, Inc. (2012). Microsoft Official Academic Course Microsoft PowerPoint 2010, Exam 77-883. John Wiley & Sons, Inc. (2014). Microsoft Official Academic Course Microsoft PowerPoint 2013, Exam 77-422. (John Wiley & Sons, Inc., 2014)