FSEP Year End Reminders LDNE Title 1 Technical Assistance May 25, 2017

Objective To develop a clear understanding of the topics stated below; Completing and submitting the year end Categorical Equipment Inventory Completing a Physical Check Identifying items to be “Red Tagged” Completing Disposal of Equipment forms.

Sample Categorical Equipment Inventory Items in green must be updated, Section II only if equipment was not purchased and listed in Section III Do not take anything off* Note the disposition for the items in yellow and blue Discuss the responsibility for maintaining this form

Physical Check of Equipment A physical check must be conducted at least once every two years The results of the inventory check must be reconciled with the inventory records The school site must identify staff to conduct the physical check Ongoing You can assign a tech or an aide to help, but ultimately the Title I Coordinator and the Principal will be held responsible.

Submitting your CEI FSEP@lausd.net Email the spreadsheet (Attachment B) in excel format to Federal and State Education Programs (FSEP) after all equipment has been received for the current school year; FSEP@lausd.net Subject line: School Name_CEI_2016-2017 Please put the name of your school

Red Equipment Labels All categorically-funded equipment costing $500 or more must be labeled Recommendation: Label “small & attractive” items costing less than $500 Labels can be obtained from FSEP or LD Title I Coordinators Labels should be firmly affixed to each item when received and include the following: Funding Source School Name Purchase/Delivery Date Serial Number

Disposal of Equipment Salvaged Stolen Unusable Disposal of Equipment Form must be completed if Disposition Status is: Salvaged Stolen Unusable Make sure to enter Police Report number or Salvage Date in the “Reason for Removal” column Must have the principal’s signature Ongoing

Removing Equipment from Inventory Equipment that is that has been disposed of may be removed from the school’s Categorical Equipment Inventory after one year of completing Disposal of Equipment (Attachment C of BUL-3508.7) In the event equipment is lost or stolen, the school must indicate this on the inventory and also complete Disposal of Equipment (Attachment C of BUL-3508.7). Any loss, damage, or theft of equipment must be investigated. In the event of a theft, the school must also indicate the Police Report Number on the CEI. A Police Report must be filed within 30 days once an item has been considered missing. Equipment in a Title I school that subsequently closes or is no longer funded must be removed by FSEP staff and will be relocated for appropriate use.

Final Thoughts Contact FSEP for a copy of your CEI. Determine whether a physical check is needed and complete if necessary. Complete the Categorical Equipment Inventory by adding all new purchases to last year’s CEI. Label all equipment purchased with Categorical funds valued at $500 or more. Complete a Disposal of Equipment (DOE) form if applicable. See Bul- 3508.7 for guidance in disposal of equipment. Email the CEI in excel format and a copy of the DOE to FSEP (FSEP@lausd.net) after all equipment has been received for the current school year. (May-June)

Questions? Hector Arancibia Hector Arteaga hja8803@lausd.net 213.241.7041 Hector Arteaga hxa7130@lausd.net 213.241.6990