Determine Cause of Variances Between Expected and Actual Army G-1 Case Intermediate Cost Analysis and Management 12.4

People Cost

Terminal Learning Objective Action: Determine Cause of Variances Between Expected and Actual Results Condition: You are training to become an ACE with access to ICAM course handouts, readings, spreadsheet tools, and awareness of Operational Environment (OE) variables and actors Standard: With at least 80% accuracy: Describe information needs for personnel management Prepare reconciliation for After Action Review

Army G-1 Our mission is to develop, manage and execute all manpower and personnel plans, programs and policies — across all Army Components — for the entire Army team. Our vision for the human resource enterprise is a team of HR professionals dedicated to supporting and empowering Soldiers, Civilians, Families and Veterans worldwide in an era of persistent conflict. We will recruit, retain and sustain a high quality volunteer force through innovative and effective enterprise solutions. We will ensure HR readiness of the Total Army across the full spectrum of operations. (emphasis added)

$68.5B Army G-1 FY 2011 Military Manpower Appropriation This pallet times 68 plus!

Monthly Military Personnel Review (M2PR) Monthly meeting to manage and execute This meeting is chaired by the Army G-1 LTG Bostick and attended by all the principals in personnel and manpower areas Active Component (MPA) Reserves (RPA) National Guard (NGPA) We will look at the evolution of this meeting towards better cost management and control

Monthly Military Personnel Review August 2009 Monthly Military Personnel Review Executive Session Briefing Date 27August 2009 Location 2E477 as of 20 JUL09

Purpose To inform the G-1 on the current status of MILPERS appropriations, crosswalk requirements with resources, and to address available resources to support Manning the Force. Brief: Briefed by: DAPE-PRR as of 20 JUL09

M2PR Agenda Opening Remarks Due Outs from last month’s M2PR Program Assessment Summary FY09 Appropriation Review MPA RPA NGPA FY09 Army Force Structure Review FY09 Program Charts (Amber/Red) These are the components of military manpower: Active duty, Reserve, and National Guard pay appropriations Brief: Briefed by: DAPE-PRR as of 20 JUL09

Assessment Brief: Briefed by: DAPE-PRR as of 20 JUL09

Green, amber, and red status assessments Assessment (Cont.) Major Components Green, amber, and red status assessments Brief: Briefed by: DAPE-PRR as of 20 JUL09

FY09 MPA Execution AR Brief: Total Requirement = $49.22B Current Funding = $49.05B Brief: Briefed by: SAFM-BUO as of 20 JUL09 12 12

FY09 MPA Execution (Cont.) AR Total Requirement = $49.22B Current Funding = $49.05B What is the story? Brief: Briefed by: SAFM-BUO as of 20 JUL09 13 13

FY09 MPA Execution (Cont.) G Total Requirement = $4.3B Current Funding = $4.3B Brief:  Briefed by: USAR 14

FY09 MPA Execution (Cont.) G Total Requirement = $4.3B Current Funding = $4.3B What is the story? Brief:  Briefed by: USAR 15

FY09 NGPA Execution G Brief: Total Requirement = $8.7B Current Funding = $8.7B Brief: Briefed by: ARNG 16 16

FY09 NGPA Execution (Cont.) Total Requirement = $8.7B Current Funding = $8.7B What is the story? Brief: Briefed by: ARNG 17 17

LTC Mark Gorak LTC Mark Gorak is the MILPERS Branch Chief in the Plans and Resources Division: G-1 He attended the Cost Management Certificate Course and left with distinct impressions of two critically needed changes 1. Masses of data must be translated into information 2. The AAR is the most important management component LTC Gorak began changing the culture of the M2PR in conjunction with his boss COL Rahe and the G-1 LTG Bostick

LSA #1 Check on Learning Q1. What does M2PR stand for? A1. Q2. What is the purpose of the review? A2. Q1. What does M2PR stand for? A1. Monthly Military Personnel Review Q2. What is the purpose of the review? A2. Inform the G-1 on the status of personnel-related appropriations; address available resources for Manning the Force.

LSA #1 Summary We discussed the Monthly Military Personnel Review (M2PR) brief to the G1 to assess how the resources were being used. The brief is intended to update senior leaders on any variances and give additional guidance if needed.

Monthly Military Personnel Review The following three pages are the MPA, RPA, and NGPA slides from the January 2011 M2PR Many pages Thousands of numbers Break into groups and prepare a summary for LTG Bostick keeping in mind LTC Gorak’s twin goals of Translating data into information Setting the stage for an effective after action review January 2011 Monthly Military Personnel Resources “M2PR” Executive Session Briefing Date 1430-1600 26JAN11 Pentagon: 2E477

OSD FY10 Annualized CRA Total CRA Allotment thru 4 Mar $22.2B FY 11 MPA Execution G Mission Resources OSD FY10 Annualized CRA Total FY10 Base + OCO Funding: $52.21B Jan CRA Allotment thru 4 Mar $22.2B

FY 11 NGPA Projected Execution Mission Resources Jan ARNG COL Kraft

FY 11 RPA Execution G Jan AR COL Fulgham Resources Mission Current CRA Allotment: $1,956M Thru 4 Mar 11 FY10 Base + OCO Funding: $4.58B AR COL Fulgham Source: STANFINS

Jan M2PR Team Tasks Prepare one slide summarizing the intelligence input Prepare one slide summarizing the key issues that G-1 should expect to be answered in the review

Group Presentations

Monthly Military Personnel Review Comparison to expectation is a key component of an effective AAR The following three slides show the same three areas from the previous review in November 2010 Task: Break into teams and analyze Dec YTD and FY11 in comparison to the last plan made in November November 2010 Monthly Military Personnel Resources “M2PR” Executive Session Briefing Date 1430-1600 23NOV10 Pentagon: 2E477 January 2011 Monthly Military Personnel Resources “M2PR” Executive Session Briefing Date 1430-1600 26JAN11 Pentagon: 2E477

CRA Allotment thru 3 Dec $9.2B FY 11 MPA Execution G Mission Resources Nov CRA Allotment thru 3 Dec $9.2B FY10 Base + OCO Funding: $52.21B

FY 11 NGPA Projected Execution Mission Resources Nov ARNG COL Kraft

FY 11 RPA Execution G Nov AR COL Fulgham Resources Mission Current CRA Allotment: $806M FY10 Base + OCO Funding: $4.58B AR COL Fulgham Source: STANFINS

Group Presentations

Results Interpret and formulate a hypothesis for each variance Dec YTD FY11 current previous delta mpa 12740 12610 (130) 52310 52270 (40) ngpa 1865 2032 167 8493 8459 (34) rpa 983 1119 136 4665 total 15588 15761 173 65468 65394 (74) Interpret and formulate a hypothesis for each variance What should the G-1 expect from the accountable presenter?

Getting the Story: After Action Reconciliation Case A Case B Spending What was Expected $X $X What was Achieved $X - $20 $X+$20 Delta $20 ($20) Reconciliation Format Good News Story $ $ Bad News Story ($) ($) Total Explained $20 ($20)

Anecdote The G-1 immediately took steps to include variance analyses like the one you developed At the next meeting one General Officer expressed surprise at “his” variance. He said he had never seen it before and couldn’t explain it. How should the G-1 react? What should the G-1 expect?

Optional Exercise Break into teams and brainstorm scenarios where this approach could be applied to meetings in which team members currently participate Pick one and brief it to the class in a slide or two

TLO Summary Action: Determine Cause of Variances Between Expected and Actual Results Condition: You are training to become an ACE with access to ICAM course handouts, readings, spreadsheet tools, and awareness of Operational Environment (OE) variables and actors Standard: With at least 80% accuracy: Describe information needs for personnel management Prepare reconciliation for After Action Review