Travel Management Services RFP #017-020-02-029

RFP #017-020-02-029 Purpose – to create an Agency of Record Advertised and issued on February 10, 2017 RFP closed on March 3, 2017 District received 10 responses to the RFP

#RFP 017-020-02-029 Evaluation committee reviewed and scored the responses on Friday, March 31, 2017 Areas of importance to the committee were school district experience, rates, 24/7 service and a dedicated agent BASIC PRICING TABULATION Firm Hotel Reserv Car Reserv Air ARTA Travel No charge 8% NTE $30   Other nine scores ranged from 38.25 to 79.25 ARTA Score - 88.25

Travel Management Services Travel – Hotel

Travel Management Services Travel – Airline Employee Makes Reservation Employee Pays Out of Pocket Employee Completes Reimbursement Form Secretary Reconciles Principal Approves Business Office Reconciles AP Cuts Check to Employee AP Closes Out PO

Travel Management Services Benefits Time savings One-stop shop Eliminates out-of-pocket expense Eliminates handling cash Ability to accommodate emergencies Eliminates deposits Eliminates issuing checks to hotels Faster reconciliation 24/7 customer service Dedicated agent Traveler profiles

RFP #017-020-02-029 The Purchasing Department recommends awarding Travel Management Services to ARTA Travel for initial period of April 25, 2017 through April 24, 2018.