Cambridge Case Study Enriching e-Theses Discoverability 10. 17863/CAM Dr Agustina Martínez García | Peter Sutton-Long Office of Scholarly Communication am857@cam.ac.uk | pms61@cam.ac.uk EThOS-DataCite UK workshop: PIDs for UK Theses DataCite UK (British Library) 4th December 2017

Outline Project overview, background and roadmap Thesis submission regulations (before and after) Challenges and progress Minting DOIs for theses Connected systems: enhanced discoverability Next steps

Theses Project Phased replacement of hardcopy only submission process System to replace manual ingest Access restrictions Capture third party copyright and authenticity statements Integrate with existing thesis approval processes Development outsourced to external contractor

Theses Project: Roadmap Pilot kick-off University roll-out June 2016 Implementation of the new submission system for theses commences June 2017 Pilot end. Follow-up evaluation and processes refinement Jan 2017 Roll-out of new submission system for theses and pilot with students begins Oct 2017 Thesis electronic submission required of all students New deposit system Pilot end

Theses Project: Background (I) Expected PhD submissions by calendar year at Cambridge Year Number 2018 1,282 2019 1,347 2020 1,296 2021 1,273 2022 64 2023 28 2024 44 Total: 5,334 Source: CamSIS

Theses Project: Background (II) Graduate Students by School (PhD forecast for 2018-2024) School Arts & Humanities 552 Biological Sciences 601 Clinical Medicine 812 External 187 Humanities & Social Sciences 1,088 Physical Sciences 1,164 Technology 888 Not yet assigned 42 Total: 5,334 Source: CamSIS

Theses Project: Submission Requirements Before 1st October 2017: No mandatory digital deposit Author discretion over embargo After: No digital deposit  no graduation Maximum two-year embargo Assumption of Open Access Exemptions possible (in limited cases) For PhD students

Theses Project: Challenges and Progress Issues with legacy material DataCite metadata compliance: thorough review and amendment Embargoes, copyright material, patents Minted DOIs for all publicly available theses -1,870 (November 2017)

Minting DOIs for Theses Started minting DOIs for repository items in May 2016 (repository upgrade) Current DOI policy here (for review early 2018) Some numbers … DOI Registrations 2016 2017 Total Last 30 days 4,931 8,933 13,864 2,875 Source: DataCite Statistics

Source: DataCite Works API DOIs by Type Total number of DOIs: 13,865 ~ 5% DOIs for theses as of July 2016 (477 theses) As of now, theses represent ~13% of the total registered DOIs (1835) 1,870 theses with DOIS Source: DataCite Works API

Source: DataCite Works API Thesis DOIs 296 1,186 Theses received via submission form: 328 so far DOIs minted retrospectively 24/11/2017: 1542 Source: DataCite Works API

Connected Systems: Enhanced Discoverability Thesis submission Apollo EThOS Scholix schema metadata DataCite v4 metadata UKETD_DC metadata OAI endpoint for thesis: http://bit.ly/2AfEEZd

Enhanced Metadata for Theses EThOS metadata (uketd_dc) Updated OAI endpoint, which now exposes Thesis DOIs; ORCIDs for authors and advisors; embargo information DataCite metadata ORCIDs for authors and advisors Links between theses and supporting datasets are also exposed in ScholeExplorer Number of theses submitted through the new system: 321 Author ORCIDs: 125 Advisor ORCIDs: 47 Overlap: 43 Totals Number of theses with Author ORCIDs: 151 Number of theses with advisor ORCIDS: 63 With both: 53

Automatic pre-population of ORCIDs for authors and advisors Next Steps Automatic pre-population of ORCIDs for authors and advisors Integration with Symplectic Elements (CRIS system) Discovery of links between theses and data Encourage students to submit supporting data into Apollo Integration with DSpace and using Scholix API

Thanks !