Keeping Your Forms Neat & Organized Desktop Filler Keeping Your Forms Neat & Organized

Workflow Challenges Time and money are wasted on purchasing, storing and managing pre-printed forms. Forms constantly change - must ensure uniformity throughout the facility Inefficiencies due to forms that are filled out inaccurately or illegibly. (C) 2013 FabSoft

What Is Desktop Filler FabSoft’s Desktop Filler solution replaces paper forms with electronic ones which allows them to be accessed, filled in and printed directly from the MFP screen or desktop When completed documents are scanned, they are automatically distributed to printers, fax, email and archival systems (C) 2013 FabSoft

How Desktop Filler Helps Providing convenient, on-demand access to important forms Securely encrypting documents - 512-bit encryption Ensuring that the most up to date forms are being used facility-wide Printing forms with accurate and legible information Enabling automatic document distribution (C) 2013 FabSoft

Benefits of Desktop Filler Streamline form management and processing Eliminate costs and time wasted on managing and storing paper documents Conveniently access and print forms on demand from any MFP or workstation Secure documents with 512-bit encryption Guarantee that the most up to date forms are being used throughout the facility Automatically fill in forms with client information Remove the potential of errors due to inaccurate and illegible information Automate distribution of completed forms to printers, fax, email and archive systems Perform searches in order to quickly retrieve specific forms stored in archive systems (C) 2013 FabSoft

Desktop Filler Process: Centralized Access Users can access all of their forms and packages of forms upon logging in at the MFP or desktop Accessible forms may vary depending on user or department DESKTOP MFP (C) 2013 FabSoft

Desktop Filler Process: Populate & Print Desktop Filler’s lookup field will quickly look up client information that will be used to fill in form fields Manually input patient fields as well Printed forms are populated with client information which eliminates any critical or crucial errors MFP (C) 2013 FabSoft

Desktop Filler Process: Automatic Distribution All forms are printed out with barcodes associated with data Once scanned, document is automatically routed by using the information tied to the barcode SCAN (C) 2013 FabSoft

Desktop Filler Process: Automatic Distribution (Continued…) Information that was used to fill in the form fields is archived to the digital archive system Searches can be performed using this information in order to quickly retrieve the form. (C) 2013 FabSoft

Example Desktop Filler Workflow A health insurance claim form is needed for the patient to fill out. The receptionist goes to the MFP screen (or the workstation) and selects the form from a drop down list of forms. After selecting, the receptionist looks up and selects the specific patient’s name from the hospital database or enters the patient’s information manually. This information is used to automatically fill in the form fields such as name, address, phone, insurance company etc. and the form is then printed. PRINT (C) 2013 FabSoft

Example Desktop Filler Workflow (CONTINUED…) As the patient goes through the hospital visit, the rest of the form fields are hand-written and signed accordingly. The updated form is then scanned. The form is automatically routed via email to the Accounts Receivable department, faxed to the patient’s insurance company and archived to the hospital’s document repository (EMR) SCAN Insurance Company Accounts Receivable Hospital document repository (C) 2013 FabSoft