LESSON 6-1 Creating a Work Sheet Learning Objectives LO1 Prepare the heading of a work sheet. LO2 Prepare the trial balance section of a work sheet.

Lesson 6-1 Consistent Reporting LO1 The accounting concept Consistent Reporting is applied when the same accounting procedures are followed in the same way in each accounting period. SLIDE 2

Lesson 6-1 Fiscal Periods LO1 The length of time for which a business summarizes its financial information and reports its financial performance is called a fiscal period. A fiscal period is also known as an accounting period. A fiscal period consisting of twelve consecutive months is called a fiscal year. SLIDE 3

Lesson 6-1 Work Sheet LO1 A columnar accounting form used to summarize the general ledger information needed to prepare financial statements is called a work sheet. SLIDE 4

Reasons Accountants Use a Work Sheet Lesson 6-1 Reasons Accountants Use a Work Sheet LO3 Summarize general ledger account balances to prove that debits equal credits Plan needed changes to general ledger accounts to bring account balances up to date Separate general ledger account balances according to the financial statements to be prepared Calculate the amount of net income or net loss for a fiscal period SLIDE 5

Preparing the Heading of a Work Sheet Lesson 6-1 Preparing the Heading of a Work Sheet LO1 1 Name of Company 2 Name of Report 3 Date of Report SLIDE 6

Preparing a Trial Balance on a Work Sheet Lesson 6-1 Preparing a Trial Balance on a Work Sheet LO2 2 1. Write the general ledger account titles in the work sheet’s Account Title column. 2. Write the general ledger debit account balances in the Trial Balance Debit column. Write the general ledger credit account balances in the Trial Balance Credit column. 1 3. Rule a single line across the two Trial Balance columns below the last line on which an account title is written. 4. Add both the Trial Balance Debit and Credit columns. 3 5. Write each column’s total below the single line. 4 5 6 6. Rule double lines across both Trial Balance columns. SLIDE 7

Lesson 6-1 Audit Your Understanding 1. What is written on the three-line heading on a work sheet? ANSWER Name of the business, name of report, and date of report SLIDE 8

Lesson 6-1 Audit Your Understanding 2. Which general ledger accounts are listed in the Trial Balance columns of a work sheet? ANSWER All general ledger accounts are listed in the Trial Balance columns of a work sheet, even if some accounts do not have balances. SLIDE 9