Handout 4: Structure of a presentation PowerPoint presentation Unit 304 (B&A43): Develop a presentation Handout 4: Structure of a presentation

The aims of this lesson are: To provide learners with the knowledge on how to structure a presentation To provide learners with the knowledge on how to tailor presentations to fit timescales and audience’s needs To provide learners with knowledge on how to ensure presentations adhere to organisational guidelines and policies.

The objectives of this lesson are for learners to understand: How to structure a presentation How to tailor their presentations to fit the timescales and customers’ needs How to ensure adherence with organisational guidelines and policies.

Recap – Understand how to develop a presentation Identify: Purpose Content Style Timing Audience. Communication media.

The structure of a lesson can be broken down into five main areas: Introduction Main body Conclusion Questions Evaluation. Use Activity 7 with this slide.

Introduction A good introduction will achieve the following: Focus by the audience Will allow both parties to be at ease – the speaker and audience Will set out the aims and objectives Give an overview of the key points.

Main body The main body of the presentation must be in a logical order and easy to follow. Deliver the main body with the support of resources such as presentation software, handouts, etc. However, make sure they are: Relevant Varied Memorable Interesting.

Conclusion The conclusion of a presentation should: Reinforce the message you are giving Remind the audience of the key points of delivery. Do not add any new information at this stage as it will confuse the process.

Questions Allow time at the end of a presentation for the audience to ask questions. The audience may need to clarify a point or ask a supplementary question. Do not be afraid of being questioned; if you have done your research correctly the chances are you will have the answer.

Evaluation Always evaluate the delivery of your presentation, ask yourself the following questions: Did the presentation go well, if not why not? Could I improve anything? Delivery Facilities Resources

Audience’s needs Depending on the your audience they will all have their specific needs. For example you may be delivering to your own business organisation on a new product range and each department will have their own needs: Marketing – product range descriptions Production – delivery production date/amounts Finance – production costs Telesales – unit costs. Each one of these departments will want different information from you at some point in the presentation.

When developing any presentation you must consider time: Timescales When developing any presentation you must consider time: Time to develop the presentation Time allocated for delivery Time to cover key points.

Organisational guidelines and policies Most organisations will produce guidelines and polices in support of the development of presentations. These guidelines/polices may stipulate some the following: Materials to be used Resources available Master slides Organisational writing requirements. Use Activity 8 after discussing this slide.

Summary Structure: Introduction Main body Conclusion Questions Evaluation. Audience needs. Organisational guidelines and policies.

Assessment

Questions?

Developing materials to support a presentation Your next lesson: Developing materials to support a presentation