THE ROCK COMMUNITY CHURCH VOLUNTEER APPRECIATION COA BRIEF

TO DETERMINE: which venue to use for the TRCC Volunteer Appreciation Banquet

RECOMMENDATION The staff recommends that the Pastors choose Course of Action 2: Host the Volunteer Appreciation Banquet at the church.

FACTS & ASSUMPTIONS FACT: ASSUMPTIONS: The goal is to have as many honorees present as possible ASSUMPTIONS: Too high cost could result in cancelation In the absence of childcare, some parents may opt not to attend Availability of the church will not be an issue

SCREENING CRITERIA Must be a no cost venue Must accommodate 185 people

EVALUATING CRITERIA A venue which accommodates childcare is better A venue which holds more people is better A venue to which it is easier to travel is better

COURSES OF ACTION COA 1: The Allen Barn COA 2: The Rock Community Church COA 3: Do Not Host Banquet

COA 1: The Allen Barn Advantages: Disadvantages: No Cost to Church (only includes building) Open space with plenty of parking Fits at least 185 people Disadvantages: Travel distance may keep people from attending No effective space for childcare to be separate

COA 2: The Rock Community Church Advantages: No Cost to Church (Only includes building) Onsite childcare available Due to closeness, more people may attend Fits at least 185 people Disadvantages: Parking space may be an issue Building construction may render option unavailable

COA 3: Do Not Host Banquet Advantages: No Cost to Church (includes all cost) Disadvantages: Intent to recognize volunteers is not met

Accommodates Childcare 1 Handles More People 2 Easy Access 3 COA Total Raw/ Total Evaluated COA 2 3 2 7 1 6 14 2 6 COA 3 2 3 8 2 9 16 3 4 COA 1 1 1 3 3 3 1 2 6

RECOMMEND: COA 2: The Rock Community Church

Final Notes and Request There is not much difference in COA 2 and COA1 for feasibility of the execution of the event. The cost of the caterer and gifts are expected to be the same for COA 2 & COA 1 The Planning Committee would appreciate a final decision by August 16.

QUESTIONS ?