NJVOAD Conference – April 12, 2018 Engaging People with Disabilities and Access & Functional Needs in Preparedness, Response & Recovery NJVOAD Conference – April 12, 2018 Kelly Boyd, NJ Office of Emergency Management Joe Geleta, NJ Department of Human Services–Office of Emergency Management Lauri Gill, American Red Cross Carole Tonks, Alliance Center for Independence

Preparedness and Planning DAFN Planning is critical State Emergency Operations Plan (SEOP) ESF#6 Mass Care/ Emergency Assistance DAFN Annex to ESF#6 Shelter Task Force – DAFN Sub-committee NJ GAINED Planning/Training/Exercises Joe

Register Ready: An Overview Kelly Presented by: Kelly Boyd, Access & Functional Needs Planner NJ Office of Emergency Management

Overview of Register Ready Register Ready enables New Jersey residents with disabilities or access and functional needs (DAFN) and their families, friends, caregivers, and associates to enter relevant personal information into a database so emergency responders can enhance plans related to serving those with DAFN before, during or after a disaster or other emergency.

Overview of Register Ready Register Ready is a free, voluntary, and confidential web-based program designed to identify the needs of people who have disabilities or access and functional needs and may have difficulty getting to safety during an emergency. The information collected is not available to the public. It is held securely on dedicated state servers. The information is only used for emergency response and planning.

How to Register People with disabilities or access and functional needs (or their caregivers) and are encouraged to register by: going to www.registerready.nj.gov calling New Jersey’s toll-free 2-1-1 telephone service. Operators will register callers, offer free translation, and provide TTY services for those with hearing impairments.

How to Register Managers of facilities that house people with disabilities and others with access and functional needs are also encouraged to register the facility as a whole.

Accessing Registry Data The State AFN Planner has oversight of the registry and can grant administrative access. Each County has an AFN Coordinator who can access the registry. A list of County AFN Coordinators can be found on NJOEM’s website. This person can provide administrative access to other county employees, as well as staff from municipality OEMs and disability agencies.

Utilizing the Registry Evacuation purposes Shelter planning Helping those with DAFN make personal preparedness plans

Utilizing the Registry During Emergencies Those who have administrative access can search the registry and export data. Data can be used to create lists for: Reverse 911 alerts Emergency managers or CERT members to use to call or go door-to-door to warn residents of serious events or to conduct wellness checks Conducting follow up assessments/surveys

The Pros of Register Ready Registries can serve as a starting point for: Building a dialogue about emergency preparedness with individuals who have disabilities or access and functional needs. Establishing a rapport with stakeholder groups who work with at-risk populations. Providing the ability to contact and check on people with disabilities or access and functional needs.

The Pros of Register Ready Emergency managers view DAFN registries from varying perspectives. Concerns include: Managing high consumer expectations. An increased sense of confidence about being able to track individuals who require specific assistance in their communities during adverse conditions.

Promoting Register Ready Registry Ready has been promoted in a variety of ways: at events on billboards in PSAs (radio spots) on social media and websites in Township mailers/tax bills by disability agencies Brochures are available in English and Spanish at http://www.ready.nj.gov/plan/special_needs7.html or by calling NJOEM.

Promoting Register Ready Brochures can be given out by: utility companies staff handling school/Kindergarten registration hospital admissions staff Meals on Wheels staff and volunteers Medical Reserve Corps Boy or Girl Scouts

Similar Registries Some counties and municipalities have implemented another type of DAFN registry to aide law enforcement and emergency services personnel when responding to 911 calls. These registries do not take the place of Register Ready. Law enforcement and emergency services personnel can be provided access to Register Ready.

Other Considerations Registries are a great tool to help emergency managers enhance services to community members but they are just part of the picture. When it comes to addressing the needs of vulnerable populations, essential tasks include: Planning Emphasis on personal preparedness The engagement of stakeholder groups that work with DAFN populations

How Can You Help Promote/Provide Register Ready information to your clients. Contact County AFN Coordinator/OEM to see how your agency can assist. If appropriate, request administrative access to Register Ready from AFN Coordinator/OEM.

Inclusion in Response & Recovery Everyone is Welcome Personal Care Assistants Lauri

Practicing and Engaging Carole

Practicing and Engaging https://youtu.be/5oLtV0Q6g2w Carole

QUESTIONS OR COMMENTS Kelly Boyd, NJ Office of Emergency Management lppboydk@gw.njsp.org Joe Geleta, NJ Department of Human Services OEM joseph.geleta@dhs.state.nj.us Lauri Gill, American Red Cross lauri.gill@redcross.org Carole Tonks, Alliance Center for Independence ctonks@adacil.org