RAFT Year End Close – FY2016 Laura Putz and Jason Galloway

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Presentation transcript:

RAFT Year End Close – FY2016 Laura Putz and Jason Galloway Associate Controllers, HSC Financial Services Division June 17, 2016

YEAR END CLOSE Different from Month End close Additional Tasks at Year End Accrual Entries Completion of Purchase Orders & Invoices Strict Timelines Annual Adjustments By Financial Services Offices Catastrophic Leave Donation (posted 5/31/16) Annual Leave Accrual (to post by 6/30/16) Endowments

KEY DEPARTMENT DEADLINES Item Deadline UH A/R transaction information received by Financial Services for processing 6/30/16 By 12:00 PM Banner NSAR information entered & completed in Banner Purchasing Change orders submitted to Purchasing By 3:00 PM DPEZs and DPIs entered, completed, and approved in Banner for FY 16

KEY DEPARTMENT DEADLINES Item Deadline Last day to submit vendor invoices for services to AP for FY16 payment 7/1/16 DPEZs with supporting documentation for FY16 must be received by Financial Services 7/5/16 JVs entered , completed and approved by departments for all FY2016 JVs PHAREDS completed by departments P-Card transactions thru 6/30 reallocated in Banner form FWAINVT. 7/11/16

KEY State agency DEADLINES Item Deadline State of New Mexico Agency Billings support due to Contract &Grant Accounting 6/22/2016 support due to Unrestricted Accounting 6/30/2016

KEY financial services DEADLINES Item Deadline FY16 DPIs Approved 7/8/16 FY16 Department JVs Approved FY16 PHAREDS Approved Final UH Invoices to post 7/11/16 Final UNMMG Invoices to post Final UNMMG Revenue to post (FOM & SA) 7/13/16 Final SOM Allocation entries 7/14/16

HOW HSC UA WILL HELP DPI MARATHON on June 23rd All DPIs received by 1:00 pm on 6/23/16 will be reviewed by end of day on 6/23/16 Limited document pick up service available - contact Ben (2-6266) to arrange

HOW HSC UA WILL HELP Ability to book material Journal Entries July 6th to July 15th Contact Aurelia (2-5460) for assistance Reconciliation assistance Contact Terry (2-0865) Major Problems and Questions Contact your Accountant Cynthia (2-3628) Huihui (2-2080) Contact John (5-4567) or Laura (2-0160)

HOW HSC CGA WILL HELP Ability to book material Journal Entries July 6th to July 15th Contact Your Fiscal Monitor Major Problems and Questions Contact Kate (2-8047) Seta (2-8766) Contact Jason (2-0163)

Questions about the sun setting on Fiscal Year 2016? http://fssc.unm.edu/docs/fy16_ye_cls_061316.pdf