Common Operating Picture Synchronizer (COPS) Brigade S-1 Operations Course Senior Leader Training Division Adjutant General School Show Slide: Common Operating Picture Synchronizer (COPS) SECTION I. ADMINISTRATIVE DATA Academic Hours/Methods 2 hrs/00 mins Small Group Instruction 0 hrs/00 mins Practical Exercise (Performance) 2 hrs/00 mins Total Hours SECTION II. INTRODUCTION: Today we are going to discuss Common Operating Picture Synchronizer Method of Instruction. Conference/discussion Instructor to Student Ration: 1:16 Time of Instruction: 5 mins Media: Small Group Instruction INSTRUCTIONAL GUIDANCE: Before presenting this lesson, instructors must thoroughly prepare by studying this lesson and identified reference material. Throughout this lesson, solicit from students the challenges they experienced in the current operational environment (OE) and what they did to resolve them. Encourage students to apply at least 1 of the 8 critical variables: political, military, economic, social, information, infrastructure, physical environment and time. MOTIVATOR: Common Operating Picture Synchronizer (COPS) was designed to provide a means of common visibility to Human Resource Command (HRC) and Major Army Commands (MACOM) personnel strength managers. The system provides users a single view of authorization and strength data for enlisted and officer personnel. COPS presents a view-only capability of existing data derived from multiple sources and initial access was limited to select HRC and MACOM staff. COPS is instrumental in resolving personnel management issues as we rapidly transform the Army. Currently, HRC utilizes the Personnel Management Authorization Document / Updated Authorization Document (PMAD/UAD) to manage strengths based on authorizations while MACOM managers utilize both The Army Authorization Documents System (TAADS) and PMAD/UAD. COPS enables users to see both management documents simultaneously. The system also incorporates personnel strength information extracted from existing EDAS and TOPMIS data. COPS merges this authorization and strength data to create a common operating picture. HRC will continue to manage strengths based on the PMAD/UAD and will not perform off-line personnel management unless fully documented. COPS provides the capability to view authorization and strength information, by specialty and grade, at the MACOM, Distribution Management Level (DML), Distribution Management Subordinate Level (DMSL), Parent Unit Designator (PUD), and Unit Identification Code (UIC) levels. Strength projections can be displayed for up to six months, at one-month increments. Additionally, COPS provides a drill down capability to view assigned strength at the individual Soldier level. This capability enables the user to concurrently see officer and enlisted assigned strengths for the current month, down to the individual Soldier level. Common Operating Picture Synchronizer (COPS) September 2015

Terminal Learning Objective Action: Demonstrate COPS Conditions: Given access to a computer with access to the COPS database via wireless or LAN connection and an awareness of Operational Environment (OE) variables and actors. Standard: The students will meet the standard of 70% accuracy when they: Understand COPS Terminology Define the different COPS functions Execute the different COPS operations Produce a strength report Show Slide: Terminal Learning Objective SAFETY REQUIREMENTS. In a training environment, leaders must perform a risk assessment in accordance with ATP 5-19, Risk Management. Leaders will complete the current Deliberate Risk Assessment Worksheet (DD Form 2977) in accordance with the TRADOC Safety Officer during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW FM 3-11.4, Multiservice Tactics, Techniques, and Procedures for Nuclear, Biological, and Chemical (NBC) Protection, FM 3-11.5, Multiservice Tactics, Techniques, and Procedures for Chemical, Biological, Radiological, and Nuclear Decontamination.   RISK ASSESSMENT LEVEL. Low. ENVIRONMENTAL STATEMENT. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. EVALUATION. None

References FM 1-0 (Human Resource Support) AR 600-8-6 (Personnel Accounting and Strength Reporting) AR 220-1 (Unit Status Reporting) COPS Training Manual Show Slide: References NOTE: Tell the students that all of these references are not required for COPS operations, but are provided for their information, to aid in identifying specific requirements for manipulating the system. a. The following references assist HR personnel in managing strength (1) FM 1-0 (Human Resource Support) AR 600-8-6 – Personnel Accounting and Strength Reporting ALARACT 236-2005 – Personnel Accounting and Strength Reporting (PASR) Requirements in Support of Future Enhanced Common Operating Picture Synchronizer (COPS) COPS Training Manual

Projected CM+1 Strength Projected CM+6 Strength COPS Information Flow Authorizations Strength G-1(ITAPDB) G-1 EP OP TAADS PMAD UAD STAT OAI Strength TOPMIS II Current Strength Projected CM Strength Projected CM+1 Strength Projected CM+6 Strength EP OP … OFFICER AUTHORIZATIONS EDAS CURRENT STRENGTH TABLE PROJECTED STRENGTH TABLE ENLISTED AUTHORIZATIONS OP EP ITAPDB Show Slide: COPS Information Flow Learning Step/Activity 1. Assessing COPS Method of Instruction: Hands-on Instructor to Student Ratio: 1:16 Time of Instruction: 20 mins b. The primary difference in the new COPS is:   No one used the old COPS because the data it produced was old and inaccurate. Upon logging-in COPS (old version) displayed the last pull it did from TAADS, PMAD, and TAPDB AO/AE. So no matter how many times or when data was pulled it was based off of the last dump from the source systems. The NEW COPS has tied directly to TAPDB, TAADS and the current PMAD – What does this mean? Data is now pulled directly from those sources and more up to date. This is the value of what is called “cubes”. Matter of fact, for enlisted – COPS now matches WebEDAS Strength report to the “T”. Before there was a lag. During our recent S-1 course we pulled WebEDAS AND COPS and both were in sync down to the individual Soldier. . COPS Cube Refresh W W W Cognos Web Server Strength Managers HRC Portal

Accessing COPS HRC Upfront Portal Logon to COPS The COPS Portal Help PowerPlay Quick Tour Return to Source Daily maintenance window is approximately between 0530 - 0700 Eastern Show Slide: Accessing COPS NOTE: Tell the students that the first part that will be covered is how to access COPS and the tools available to help users better understand how to operate the COPS system.

HRC Home Page Select “Self-Service Tools” hyperlink SHOW SLIDE: HRC Home Page Select “Self-Service Tools” hyperlink

Tools for Human Resources Professionals Click on “COPS” SHOW SLIDE: Tools for Human Resources Professionals

Logon Screen (1 of 2) Click on “COPS” Show Slide: Logon Screen c. COPS can be access directly typing the web address https://www.ahrceprp.army.mil/cops. Once at the home page, click on the COPS icon near the bottom of the page. d. Accessing COPS system requires an CAC account authorization to access the COPS system. Click on “COPS”

Logon Screen (2 of 2) Click on “Tab”

COPS Home Page Show Slide: COPS Home Page e. The HRC COPS home page is the user interface with Oracle Business Intelligence Enterprise Edition (OBIEE) which is capable of providing the two most critical aspects of any enterprise business intelligence implementation: (1) Authoritative reports, pre-built by developers, functional owners and/or power users, validated by data & subject matter experts, and available 24x7. (2) A self-serve, ad-hoc reporting environment enabling any authorized user to, in a short time, build a custom report tailored to his/her needs without having to enlist a team of developers to design a decision support solution for them. f. All reports can be assessed from the “Home Page”. Main page for Common Operating Picture Synchronizer (COPS) -users interface in Oracle Business Intelligence Enterprise Edition (OBIEE)

Maneuvering through The Home Page (1 of 2) Show Slide: COPS Home Page e. The HRC COPS home page is the user interface with Oracle Business Intelligence Enterprise Edition (OBIEE) which is capable of providing the two most critical aspects of any enterprise business intelligence implementation: (1) Authoritative reports, pre-built by developers, functional owners and/or power users, validated by data & subject matter experts, and available 24x7. (2) A self-serve, ad-hoc reporting environment enabling any authorized user to, in a short time, build a custom report tailored to his/her needs without having to enlist a team of developers to design a decision support solution for them. f. All reports can be assessed from the “Home Page”. Click the “New” tab and then select “Analysis”

Maneuvering through The Home Page (2 of 2) Show Slide: COPS Home Page e. The HRC COPS home page is the user interface with Oracle Business Intelligence Enterprise Edition (OBIEE) which is capable of providing the two most critical aspects of any enterprise business intelligence implementation: (1) Authoritative reports, pre-built by developers, functional owners and/or power users, validated by data & subject matter experts, and available 24x7. (2) A self-serve, ad-hoc reporting environment enabling any authorized user to, in a short time, build a custom report tailored to his/her needs without having to enlist a team of developers to design a decision support solution for them. f. All reports can be assessed from the “Home Page”. Click “COPS” from the drop down menu

Category Selection (1 of 2) Here you will drag any columns you want on your report into this area at the top. Show Slide: COPS Catalog Link g. Users can access the “Catalog” with one click from the Home page. Here you will add any filters to any of the columns you selected from above.

Category Selection (2 of 2) Below are the fields that have been dragged over from the left for this report. You can sort in any sequence by dragging along the line of fields. Show Slide: COPS Catalog Link g. Users can access the “Catalog” with one click from the Home page. We’ll add “Filter” criteria next

Filtering (1 of 4) Show Slide: COPS Catalog Link g. Users can access the “Catalog” with one click from the Home page. Click the small arrow at the right of each field and the drop-down will come up. Then select “Filter”.

Filtering (2 of 4) Step 1: Check the drop down arrow in the “Value line. Step 2: Check the box of the fields you are searching for Show Slide: COPS Catalog Link g. Users can access the “Catalog” with one click from the Home page.

Filtering (3 of 4) You can see that we have filtered MPCAD for “Com Officers” and DMSL for “182 – 1st BCT/82d” and Month View Nm for “Current Month; Current Month+3” Show Slide: COPS Catalog Link g. Users can access the “Catalog” with one click from the Home page. Once you have selected your filters, click on “Results” (top Left) to run your report

Filtering (4 of 4) Show Slide: COPS Catalog Link g. Users can access the “Catalog” with one click from the Home page. COPS has given us our data, but we’re not done yet!!!!!! The problem is that it’s not in a view that we can provide to the commander…

Report Organization (1 of 2) Show Slide: COPS Catalog Link g. Users can access the “Catalog” with one click from the Home page. We need to change the view on this report. Click the icon with the little orange star on the “Views” bar. Then click the “Pivot Table”.

Report Organization (2 of 2) To organize the report, drag the “Icons” into either the “Columns” section or the “Rows” section. You now have the data you need and can export to excel and modify as required! Show Slide: COPS Catalog Link g. Users can access the “Catalog” with one click from the Home page.

Report Export Once you have gathered the required data you can export the report into an excel document and further modify as necessary! You now have the data you need and can export to excel and modify as required! Show Slide: COPS Catalog Link g. Users can access the “Catalog” with one click from the Home page.

Summary So why is COPS important to a Strength Manager? It allows you to view combined unit strength. It allows you to view combined unit strength forecasts. It is a useful tool for developing and saving customized reports relevant to changing information needs. It allows you to drill down to a combined unit to view unit rosters. It allows you to drill through and view selected data on a Soldier. Show Slide: Summary NOTE: Reiterate to the students the importance of COPS and how it can be useful to them as a Human Resource Officer. NOTE: SUMMARIZE LEARNING ACTIVITY AND CONDUCT CHECK ON LEARNING

Questions Show Slide: Questions NOTE: Open a forum for students to ask questions.

Terminal Learning Objective Action: Demonstrate COPS Conditions: Given access to a computer with access to the COPS database via wireless or LAN connection and an awareness of Operational Environment (OE) variables and actors. Standard: The students will meet the standard of 70% accuracy when they: Understand COPS Terminology Define the different COPS functions Execute the different COPS operations Produce a strength report Show Slide: Terminal Learning Objective