Wednesday, 9 May 15h00 – 17h00 (Geneva time) Online Session 2.1: Setting-up Coordination and Planning for Needs Assessment and Analysis Wednesday, 9 May 15h00 – 17h00 (Geneva time) Please configure your audio & video for the Webinar Please mute once you have checked your mic Please message Kashif Rehman on webex chat or on Skype:kashif.rehman7 if you are having problems to configure audio

Focus of today’s webinar

Guest Speakers Ms. Alexandra LAZAU-RATZ Mr. Marcus ELTEN “Coordination experience from Iraq” Humanitarian Affairs Officer / Assessment Coordinator UN Office for the Coordination of Humanitarian Affairs (OCHA), Erbil, Iraq E-mail: lazau-ratz@un.org Skype: alexandra.l.ratz “Needs assessment and analysis in sudden onset disasters” Humanitarian Affairs Officer Needs Assessment and Analysis Section Assessment, Planning and Monitoring Branch United Nations Office for the Coordination of Humanitarian Affairs, Geneva, Switzerland Email: elten@un.org Skype: marcuselten

Todays webinar 25 mins: Setting-up Coordination - (Presentation and discussion) 30 mins: Experience from Iraq - Ms. Alexandra Lazau-Ratz (Presentation and discussion) 5 mins: Break 20 mins: Planning 30 mins: Needs assessment and analysis in sudden onset - Mr. Marcus Elten (Presentation and discussion) 5 mins: Summary Announcements/Reminders

Understanding of context and enabling factors

Setting-up Coordination: Understanding of context and enabling factors Understanding of current context

Setting-up Coordination: Understanding of context and enabling factors Coordination structures, understanding the dynamics and stakeholders and decision makers influence

Setting-up Coordination: Understanding of context and enabling factors Understanding of existing information management, assessment and monitoring mechanisms and systems.

Establishing coordination

Setting-up Coordination: Establishing coordination Assessment Coordinator or Assessment focal points from Clusters Assessment Coordinator and Cluster Assessment focal points (IASC Guidance on Coordinated Assessment 2012, MIRA Guidance 2015 revision)

Setting-up Coordination: Establishing coordination Establishing assessment coordination structure Inter-Cluster Coordinator (OCHA) Cluster Coordinators from different clusters Assessment and Information Management working group or Information Management Working Group (IASC Guidance on Coordinated Assessment 2012) Inter-Cluster Coordination Group/meeting

Determining current state of needs assessments

Setting-up Coordination: Determining current state of needs assessments Before starting the discussion on Coordinated Assessments, try to determine the state of Coordinated Assessment. Establish Assessment registry and analyze the current assessments gaps. Use data sharing agreements and protocols to promote sharing of data by partners.

Global Assessment Registry https://www.humanitarianresponse.info/en/assessments

Q&A / Discussion What are the challenges of coordination in your current context or previous experience ?

Establishing context specific baseline

Planning: Establishing context specific baseline Exercise (3 minutes) What is baseline? One example of baseline?

Planning: Establishing context specific baseline Establish or update Common Operational Dataset (COD’S)

Availability of needs & response data and info gaps

Planning: Availability of needs and response data Before Crisis data & info Before crisis data In-crisis data Other CODs Disaster data Impact data Access data 4W Assessments Displacement Common Operational Dataset (COD) (Core) Common Operational Dataset (COD) (Other)

ANALYTICAL FRAMEWORK (MIRA) Planning: Availability of needs and response data Analytical framework of information categories for secondary and primary data analysis. Crisis Impact Operational environment Scope and scale of crisis Conditions of affected population Capacities and response Humanitarian access EXAMPLE Affected people access to aid and aid actors access to people (interference to provide aid, violence again relief agencies, general conditions, population cut off logistically etc.) Primary Effects (Magnitude, Intensity, range, severity etc.) People in Need of assistance (How many? Where are they living?) Aid delivery (population targeted, reached, geographical breakdown, humanitarian actors / 3W) Secondary Effects: Vulnerable population groups and risks (age, sex, ethnicity etc. what are the risks) Population movement (displacement etc.) Capacity to respond (Government, UN, IO, NGO’s, LNGO’s, Private sector etc.) Pre- and post disaster, living conditions (survival needs, type of accommodation, assets) Losses (house, items, livestock etc.) Security and physical constraints (road block, airports, security advisory/restrictions etc.) Secondary hazards Status of basic services (Health, education, electricity, mobile etc.) Service disruption (water, electricity, mobile etc.) Damages (basic infrastructure, physical assets etc.) ANALYTICAL FRAMEWORK (MIRA) Affected areas (breakdown of affected areas and severity)

Localize Coordinated Assessment Strategy

Coordinated assessments Uncoordinated Multiple assessments Multiple methodologies Multiple reports Not systematically shared Harmonised (coordinated) Multiple assessments with common indicators Various interoperable methodologies Single or multiple reports Joint (coordinated) Common assessment form Common methodology Common report A “coordinated assessment” is an assessment planned and carried out by humanitarian actors in partnership, in order to document the impact of a particular crisis and identify the needs of affected populations. The results of the assessment are shared with the broader humanitarian community. The term “coordinated assessments” includes both joint and harmonised assessments (Operational Guidance for Coordinated Assessment in Humanitarian Crisis, IASC 2012) CLICK 1: Uncoordinated assessments are the reason why guidance on coordinated assessments was produced. In uncoordinated assessments, data sets are not interoperable, (CLICK 2) and the results can not be used to inform the overall analysis. It is nearly impossible to provide an overview of needs based on uncoordinated assessments, especially at the beginning of an emergency, if assessments reports are not shared or not well documented regarding their location, methods, and data. CLICK 3: In harmonised assessments, data collection, processing, and analysis is undertaken separately, however the data is sufficiently comparable (due to the use of common operational datasets, key indicators, and geographical and temporal synchronisation) to be compiled into a single database, (CLICK 4) and to be subject to shared analysis. CLICK 5: Joint assessment: data collection, processing, and analysis form one single and common process among agencies. This leads to a common report. (CLICK 6) This is sometimes also referred to as a ‘common assessment’. CLICK 7: Such assessments range from inter and intra-cluster/sector joint assessments (e.g. Haiti, Typhoon Yolanda, Pakistan) to intra-cluster assessments (e.g. Education Joint needs assessment in CAR, and lot of others) Increased coordination IASC Ops Guidance on Coordinated Assessments 2012

Types of assessment In-depth Assessment Initial Assessment Within 72 hrs of disaster/event Change in status quo of situation Significant humanitarian event Gauge the scale and severity of the crisis Locate affected populations Identify key affected sectors and main issues Rapid Assessment Within 2 weeks after disaster/event Change of status quo Significant humanitarian event Scope and scale of crisis/disaster Severity of affected areas Needs of different population groups Key priorities of affected population Identify critical problems In-depth Assessment In-stable conditions project development programme development Sector assessments Precise programmatic information Generate population stats and forecast Highlight issues in-depth

Q&A / Discussion Challenges of implementing harmonize assessments and joint assessments?