Department of Bilingual Education and World Languages Scaled Leadership For Administrators Department of Bilingual Education and World Languages May 2016

Compliance, Eligibility, Supplement AGENDA….. Upcoming Briefings ESOL Program Folders End of Year Summer Academies ACCESS for ELLs 2.0 Interpretive Guide ACCESS for ELLs 2.0 Score Reports Level Updates Exiting End of Year ESOL Program Reminders & Updates Checklists Timeline Guide Initial Assessments - New ESOL Students Title III Compliance, Eligibility, Supplement ELA & IY PDs, Supplemental Materials, Tutoring, Activities, Software, Hardware Seal of Biliteracy Class of 2016

End of Year ESOL Program Reminders: AVOID AUDIT FINDINGS!! ESOL Self-Monitoring Checklists (Elementary/Secondary) Administrator’s Timeline for ESOL Compliance Guide Both are available on website: http://bilingual.dadeschools.net DEUSS = Date Entered a U.S. “School”  (NOT) Date Entered U.S. (Country) Updates: No Change for 2016-2017 on ELP Screener for Initial Assessment of New ESOL Students (OLPS-R (KG) and Online CELLA (1-12)). AMAO letters not available for 2015-2016 due to transition to the ESSA. Highly Recommend schools project count of “new” ESOL students to request ESOL Program Records Folders (WB is forthcoming). J-Screen corrections for ELLs should be done at schools – refer to WB#18909.

Administrators’ Timeline for ESOL Compliance (currently being updated…) Checklist intended for school administrators to monitor the ESOL program to: Ensure compliance with State and Federal mandates Ensure appropriate services are provided to ELLs and their academic progress are monitored http://bilingual.dadeschools.net/BEWL/pdfs15/timeline_ESOL_compliance.pdf

Elementary Checklist http://bilingual.dadeschools.net/BEWL/pdfs15/ESOL_Records_Folder_El.pdf Comment List: http://bilingual.dadeschools.net/BEWL/pdfs16/ESOL_Program_Comments.pdf

Secondary Checklist http://bilingual.dadeschools.net/BEWL/pdfs15/ESOL_Records_Folder_Sec.pdf Comment List: http://bilingual.dadeschools.net/BEWL/pdfs16/ESOL_Program_Comments.pdf

Post Program Checklist http://bilingual.dadeschools.net/BEWL/pdfs15/Post_Program_Reviews_Checklist.pdf Comment List: http://bilingual.dadeschools.net/BEWL/pdfs15/Post_Program_Review_Comments.pdf

Elementary Only End of Year Reminders Rising KG: Students whose parents entered at least one “Y” on HLS must be assessed with OLPS-R by May 31, 2016 AND score results entered on “J” screen by June 9, 2016. NOTE: Program Entry Date is left blank and entered in August 2016 when student enters school/ESOL program. Retention of ELLs - ONLY Grade 3 ELLs, > 2 years in ESOL (cut-off DEUSS May 1, 2014), may be exempt based on Good Cause #1… Refer to SPP pages 14-16, & 53. Retention of ELLs in all other grades requires ELL Committee and review of SP/HC teacher if applicable. DUE MAY 6, 2016 (WB# 18942): Retention recommendation of ELLs K-2, >2 years in ESOL, requires review of BEWL Supervisor FM7369 (http://forms.dadeschools.net/webpdf/7369.pdf)

Score Reports (SR) ACCESS for ELLs 2.0 Update for all! ACCESS for ELLs 2.0 (Grades 1–12) Individual Student Report (ISR) Kindergarten ACCESS for ELLs Individual Student Report (ISR) Alternate ACCESS for ELLs Individual Student Report (ISR) ISRs explain student scores in four domains (weighted/un-weighted, proficiency levels and scale scores). Intended to guide instruction, correlated to WIDA ELDs & Can Do Descriptors for parents, teachers, administrators. Schools will begin receiving one hardcopy of ISR/SRRs June 13-17th (NOTE: WB is forthcoming from Assessment, Research & Data Analysis (ARDA)) Student Roster Report (SRR) (The SRR “may be” available on the WIDA AMS May 20. Test Chairs will be notified.) SRR explains data on a group of students within a single school and grade. Schools may use (SRR) to “tentatively” identify students that may have met “EXIT” criteria. (SRR) may not be used to determine new ESOL levels. Proficiency levels and scale scores have not been established by FLDOE. Parent/Guardian Guides & Reports will only be available online & will be available in multiple languages. Schools must send home in parent’s language, if available. Refer to forthcoming WB from ARDA.

Kg ACCESS for ELLs 2.0 Individual Reports

Grades 1-12 ACCESS for ELLs 2.0 Individual Reports ACCESS for ELLs 2.0 Scores (Grades 1–12) An individual student’s results on ACCESS for ELLs are reported as scale scores and as English language proficiency level scores for each of the four language domains: Listening Speaking Reading Writing Overall Weighted (K-12): 35% Reading, 35% Writing, 15% Listening, 15% Speaking

Student Roster Report Schools may use this report to “tentatively” review and plan scheduling students that “may” meet eligibility to exit ESOL program based on Proposed SB Rule approval, that “may” become effective June 20, 2016.

6A-6.09021 6A-6.0903 State Board of Education Proposed Rules (SBE May 20, 2016 Meeting, Effective June 20, 2016): 6A-6.09021 Annual ELP Assessment for ELLs - ACCESS for ELLs 2.0, the English language proficiency level shall be a 5.0 composite score or greater and at least 4.0 in all domains. For Alternate Access for ELLs 2.0, the proficiency level shall be a P1 composite score or greater. 6A-6.0903 Requirements for Exiting ELLs from ESOL Program, scores of “Proficient” on English Language Proficiency Assessment (pursuant to Rule 6A-6.09021) and scores on applicable FSA in ELA or FSAA as follows:

ELEMENTARY Grades K-2 ACCESS for ELLs 2.0 (a 5.0 composite score or greater and at least 4.0 in all domains) Grades 3-5 ACCESS for ELLs 2.0 (a 5.0 composite score or greater and at least 4.0 in all domains) and a level 3 or higher on the grade level FSA in English Language Arts.

SECONDARY Grades 6-9 ACCESS for ELLs 2.0 (a 5.0 composite score or greater and at least 4.0 in all domains) and a level 3 or higher on the grade level FSA in English Language Arts. Grades 10-12 ACCESS for ELLs 2.0 (a 5.0 composite score or greater and at least 4.0 in all domains) and a level 3 or higher on the grade level FSA in English Language Arts or a score on the 10th grade FCAT in Reading (re-takers) or an equivalent concordant score pursuant to Section 1008.22, F.S.

(No Action is Required at School) For ALL Grades (K-12): ESOL LEVEL updates & EXIT information will be automatically uploaded by IT (No Action is Required at School) On the “J” screen in DSIS and the W-LEP upon receipt of ACCESS for ELLs 2.0 scores and FSA-ELA scores, Including scores for those meeting all applicable graduation cohort requirements (FSA-ELA, FCAT Reading, concordant ACT, SAT). All updates are tentatively scheduled to take place during the summer months prior to the beginning of the 2016-2017 school year. Exit date for those meeting criteria will be the last day of school, June 9, 2016.

INCONSISTENT TEST DATA Regardless of time in ESOL program, an ELL Committee may be convened upon school having spring ACCESS for ELLs 2.0 and FSA, and/or other applicable graduation test results, to review all available grades, data and determine most appropriate instructional setting. Examples of “Inconsistent Test Data” include: ELLs that score proficient on spring ELP (ACCESS for ELLs 2.0), but do not pass FSA-ELA: Appropriate “secondary ESOL student” instructional setting may include scheduling into IR classes (double code with Dev. LA Through ESOL course, but don’t double schedule); ELLs that pass FSA-ELA, but do not pass spring ACCESS for ELLs 2.0: Appropriate ESOL student (both ELEM/SEC) instructional setting may include administering Online CELLA in fall, reviewing all grades and exiting from ESOL program if committee finds that to be most appropriate instructional setting. NOTE: Please keep in mind that once an ESOL student is “exited”, they are no longer eligible for assessment accommodations.

Scheduling Secondary Schools

2015-2016 Seal of Biliteracy Action Required by May 6, 2016!! Refer to WB# 19269 Refer to WB# 19144 Action Required by May 6, 2016!! Schools must contact Herff Jones to order quantity of SB Seals. Seal of Biliteracy requirements will change in 2016-2017 as the State of Florida has approved a State Seal of Biliteracy. Info on new requirements is forthcoming. The Seal of Biliteracy recognizes high school graduates who have attained a high level of competency in listening, speaking, reading and writing in one or more languages in addition to English.  Specific information on requirements to earn the SB can be found in WB#19020. For 2015-2016, the Department of Bilingual Ed and World Languages will be purchasing the Seals. Schools must contact Herff Jones to order by May 6th

ELA IY Title III SUPPLEMENT May NOT SUPPLANT EXCLUSIVELY For ELLs (ELA) or Immigrant Students ELLs & Non-ELLs (IY) ELA IY ALL ESOL Students (LY) Supplemental Materials, tutoring, PD, Software: Imagine Learning, Achieve 3000, Nearpod, Hardware like headsets. Entitlement award yearly Eligible Immigrant Students (both ELLs and Non-ELLs, foreign-born, >3 Academic Years in U.S. DEUSS) Supplemental Materials, tutoring, PD, CANA Field Trips, Cultural-Related Activities, Close Up Rally to Tally Not awarded every year

Upcoming briefings Ordering Student ESOL Program Folders End of Year ESOL Program Reminders Summer Academies for ESOL, HLA HC, Spanish Teachers WIDA Access for ELLs 2.0 – Interpretive Guide for Score Reports (Office of Assessment, Research, and Data Analysis)

Contact information Melba Brito, Administrative Director Ana M. Gutierrez, District Director Rosy Ugalde, Executive Director North Regional Center Deland Innocent, Supervisor 305-995-2977 dinnocent@dadeschools.net Central Regional Center Alina Plasencia, Supervisor 305-995-2433 aplasencia@dadeschools.net South Regional Center Mercy Abadie Lux 305-995-2098 abadiemercy.@dadeschools.netet Charter School Operation Mariana Bofill 305-995-1327 bofillm@dadeschools.net 23