Managing text flow Page Setup Lesson 5

Page Layout Tab – Page setup group Contains commands that help to format the entire document Margins Orientation Size Columns Hyphenation Breaks Page Setup also found on Print command in Backstage

Margins PAGE LAYOUT - PAGE SETUP The amount of space around the edge of a document, also referred to as White space. Default margins: Normal - 1” top, bottom, left, and right Word has several preset settings to choose from: Normal Narrow Moderate Wide Mirrored Office 2003 Default

Orientation Refers to the page layout positions of a document Page Layout – Page Setup - Orientation Portrait: (default) taller than wide Landscape: wider than tall

Paper Size Allows the user to change the size of the paper that the document will be printed on Page Layout - Page Setup - Size Can change the size to several different options: Letter – Default size 8 ½” x 11” Legal – 8 ½” x 14” Statement Executive Customize – More Paper Sizes

Breaks Page Layout - Page Setup Group - Breaks Page Break is the location in a document where one page ends and a new page begins. Automatic (Soft) Page Break: Word inserts another page when the previous page is full Manual Page Break: Inserts a page break at your insertion point Ctrl + Enter Appears as a dotted line with the word Page Break when non-printing characters are displayed with Show/Hide

Section Breaks Section Break: Used to create layout or formatting changes in a portion of a document, used to create multiple sections in one document. Continuous Section Break: Used to create a new section on the same page as the previous section Often used to balance columns by placing a continuous section break at the end of the columns Next Page Section Break: Starts the new section on the next page Even Page: Starts the new section on the next even-numbered page Odd Page Section Break: Starts the new section on the next odd- numbered page

Hyphenation (Shown As -) Page Layout - Page Setup - Hyphenation Used when a part of a word appears at the end of a line and the second part of the word appears at the beginning of the beginning of the text line Used to separate syllables Join words Default: set to None (Off) Manual Hyphenation: Automatically stops at a word and asks you to decide where to hyphenate Automatic Hyphenation: Word separates words between lines

Line Numbers Places a number beside each line for reference purposes. Locate specific lines in your document quickly and easily using line numbers. Works with Go To command. Use for reference only and remove before printing the document.

Nonbreaking space Used to keep selected text on a single line: Such as for a date (November 19, 20XX), a telephone number (999) 888-5555), a proper name (LA Martinez). On the Insert Tab in the Symbols group, click the drop-down arrow on Symbols, and then click More Symbols to open the Symbols dialog box. Click the Special Characters tab, and then select the Nonbreaking Space option in the Character list. Keyboard shortcut: Ctrl+Shift+Space

Insert a line break To insert a Line Break use Shift+Enter. A left arrow appears at the end of the line instead of the paragraph mark. Using the line break instead of beginning a new paragraph keeps text together when changing the alignment in a document.

Controlling Pagination Process of dividing content into pages. Allows you to keep lines of a paragraph together on the same page Page Layout (or Home) - Paragraph - Paragraph Dialog Box - Line and Page Breaks Tab Keep with Next: Allows you to keep multiple paragraphs on one page without any page breaks

Widow/Orphan control Widow/Orphan Control: Turned on by default Widow – Last line of a paragraph that appears as a single line of text at the top of the next page. Orphan – First line of a paragraph that appears alone at the bottom of a page.

Keep lines together Keeps all lines of a paragraph on the same page Located in the Paragraph dialog box By default it is turned off

Keep with next Word considers any line of text followed by a paragraph mark to be a paragraph. For instance, when you press Enter after typing a heading, the heading becomes a paragraph. To keep two paragraphs on the same page, you select both paragraphs, and then in the Line and Page Breaks tab of the Paragraph dialog box, click to select the Keep with next check box.

Page Layout-Page Setup- Columns Vertical blocks of text in which text flows from the bottom of one column to the top of the next column. Newspapers, magazines, and newsletters are formatted in columns to add interest and improve readability. Text formatted into columns produce shorter lines and a white space between columns. Default is 1 column Default spacing between multiple columns is 0.5” To remove columns: Select One column

Breaks Column Break: Inserts a break at the insertion point so that the text after the insertion point flows into the next column Ctrl + Shift + Enter

Columns Select More Columns to open the Columns dialog box Using the Columns dialog box, you can customize column formats (width and spacing) and apply column formatting to the whole document or to a selected part of the document only.

Insert a blank page You can insert a blank page at any point within a document—the beginning, middle, or end. To insert a blank page, position the insertion point and click the Blank Page command in the Pages group on the Insert tab. To delete a blank page, use the Show/Hide ( ¶ ) button to display hidden characters, and then select and delete the page break.