Roles and Responsibilities COC & District Beverly Hills unified school district Measure e Citizen’s oversight committee March 15, 2018

Agenda Review of Citizen Oversight Committee and District Roles and Responsibilities BHUSD Capital Program—where are we now? What tools does the COC need to fulfill its responsibilities more effectively? Working together to rebuild our schools

Roles of the Committee To inform the public concerning the expenditure of bond revenues; Actively review and report on proper expenditure of taxpayers’ money for school construction; and Advise public re: whether District has met California Constitutional requirements.

Constitutional requirements Ensuring bond revenues are expended only for construction, reconstruction, rehabilitation, or replacement of school facilities. (Article XIIIA, Section 1(b)(3) of the California Constitution.) Ensuring no funds are used for any teacher and administrative salaries or other school operating expenses. (Article XIIIA, Section 1(b)(3)(A) of the California Constitution.)

Sources of COC Authority Education Code Sections 15278-15282 Composition, terms, duties, accountability, reports COC Bylaws (adopted by the Board) Scope and purpose, membership, authorized activities, District support, meetings, officers, reports Powers reserved to the Board of Education

Permissible activities of COC Review annual, independent financial and performance audits performed by an independent consultant. Inspect school facilities and grounds to ensure that bond revenues are expended in compliance with law. Review any deferred maintenance proposals or plans. Review efforts by District to maximize revenues by implementing cost saving measures

District Roles & Responsibilities Powers reserved to the District Determining how Bond funds are to be spent Within parameters of the Bond Resolution & Project List Determining project timing, terms, priorities Timing for issuance of bonds

District assistance to the COC Board/staff provide technical, administrative assistance to COC Website information posting Brown Act agenda and minutes Financial and progress reports Submit Financial & Performance Audits at same time as to District No later than March 31st Respond to findings, recommendations, concerns expressed in audits within 3 months

BHUSD Capital Program: Where are we now? A mature capital program, 9 years in… Successes Horace Mann New Construction & Modernization Sports Fields multiple sites Transitional housing installed for modernization BHHS B1 B2 Abatement & Demolition Large number of small modernizations at multiple sites Technology upgrades at all sites

BHUSD Capital Program: Where are we now? A mature capital program 9 years in… Challenges Program and staff continuity Leadership changes, team changes Changing priorities with false starts, shifting goals Difficult construction environment—costs! Schedule delays in starting construction

BHUSD Capital Program: Where are we now? A new team, a renewed commitment Experienced school district construction professionals Initiating needed changes to financial systems Updating schedules, estimates Poised to begin major construction BHHS B1 and B2 Seismic & Modernizations El Rodeo Building Modernizations Making BHUSD an “owner of choice”

What tools does the COC need to fulfill its responsibilities? Discussion and consideration Financial reporting—clear, understandable Capital Program Procedures updates Updated schedules Audit responses Staff support areas Agendas and backup documentation Website Annual Report

Working together to rebuild our schools COC and District commitments Transparency Communication Realistic goals Focus on changing the culture Building success, finishing what we start The new Board Facilities Subcommittee is an example of a commitment to communication and understanding for the Board. The capital program team provides updates and reports in an informal setting with two Board members. This allows discussion and in-depth consideration which leads to better understanding and decisions about projects.