Create Professional Quality Output with Reports Chapter 5

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Presentation transcript:

Create Professional Quality Output with Reports Chapter 5 Intro to MIS - MGS351 Create Professional Quality Output with Reports Chapter 5

Using Reports in Access Working With Reports Chapter Overview Using Reports in Access Working With Reports Identifying the Record Source Report Example Report Sections Grouping, Sorting and Totaling

Reports Used to format and present the database data in a professional, logical and useful manner. Often intended for printing and distribution. Can be built from tables or queries.

Reports The reports (output) for a system dictate what data must be stored in the database. Columnar Tabular Justified

Working with Reports – 4 views Print Preview – Displays report as it appears when printed. Cannot modify design in this view. Design View – Most powerful method to modify the layout, design and content of a report. Cannot view data in this view.

Working with Reports – 4 views Report View – Displays data on report and enables temporary modifications to report design. Layout View – Most flexible way to work with and modify a report. Displays the data while allowing you to modify the report design.

Report Wizard Use it! Very useful as a starting point for building a report. Provides a framework you can customize and build upon.

Identifying the Record Source Click upper left corner to view properties for entire report. Record source property is in the Data tab. Click build button to view the report record source.

Report Example

c. Either a table or query d. Neither a table nor a query Quick Review A report may be based on a. a table but not a query b. a query but not a table c. Either a table or query d. Neither a table nor a query

Quick Review Which enables you to edit the report design while also viewing the report data? a. Design View b. Datasheet View c. Report View d. Layout View

b. Report Header Section c. Page Header d. Report Footer Section Quick Review Which area of a report displays the record data and any other objects for each record? a. Detail Section b. Report Header Section c. Page Header d. Report Footer Section

An expression or formula would be used in a(n): a. Bound Control Quick Review An expression or formula would be used in a(n): a. Bound Control b. Unbound Control c. Calculated Control d. None of the above

A(n) ________ header appears at the top of each page in a report. Quick Review A(n) ________ header appears at the top of each page in a report.