ITSC Meeting BMS Status Update IT Team 06-Dec-2004

Vendor Evaluation Status Completed first phase of Proof of Concept (POC) Narrowed down to two vendors from original 10 vendor list ACGI and Oracle made their presentations IT and user teams evaluated and scored these vendors Oracle was evaluated ahead in preliminary evaluation

Vendor Evaluation Summary ACGI Offers a membership specific solution Not strategic from forward looking and Enterprise Architecture perspective Very small boutique company - financial viability is a concern Build cost may lower however need to understand vendors ability to support IEEE time to market/business needs Oracle Robust architecture which offers ability to support business needs beyond membership specific solution Offers strategic systems framework and enables Enterprise Architecture Build cost higher as it is module based and will require configuration/extensions to align to IEEE’s business needs Need to assess upgrade/maintainability required once in production

Vendor Evaluation Summary Key Evaluation Points User Interface Support of business capabilities Streamlined work flow and integration Total Cost of Ownership (TCO) Benchmark build versus ongoing maintenance costs Licensing considerations Strategic Architecture Extensibility of design for future business needs Technology framework

BMS Preliminary Capital - estimates ($ Thousands) Vendor 2005 2006 2007 2008 Total Aug ITSC Model 2,930 1,120 - 4,620 Nov ITSC Model 3,770 6,010

BMS Preliminary Expense - estimated ($ Thousands) Vendor 2005 2006 2007 2008 Total Aug ITSC Model 443 863 1,074 3,454 Nov ITSC Model 655 3,666

Next Steps Complete by 31-Jan-2005 Complete by 8-Feb-2005 Vendor Evaluations and Solution Selection Membership Specific Approach Engage 2 additional vendors - Avectra, Aptify to understand their membership specific solution to benchmark costs/functionality Oracle/Strategic Framework Approach Rationalize fixed price bid from Oracle Understand Oracle consulting cost drivers Help prioritize, justify and understand estimated future maintenance costs Engage 2-3 Oracle partners to benchmark Oracle consulting costs Complete by 8-Feb-2005 Confirm Recommendations/High Level Plan/Costs Prepare recommendation for February Board Meeting