The Documents Necessary for Tendering a Project for Bids: THE SLIDE ON THIS PAGE IS FOR YOUR 4TH SEMESTER PROJECT The Documents Necessary for Tendering a Project for Bids: Letter of Invitation to Bid (for your works) Project Drawings (for your works) Specifications: Case Specs (common conditions for all works), Work Specs (your works), Building Component Specs (your building component) Bidding Forms for Contractors to fill-in (redo the bidding form for the Design & Build contract, and do a bidding form for your works) Tender Time Schedule (for all works)

THE SLIDES ON FOLLOWING PAGES ARE FOR PROJECTS GENERALLY!! Letter of Invitation to Tender - A Checklist Letterhead Date: xx.xx.xxxx Case: Client: Contract: Main Contract/or state contract if the form of procurement is Individual Trade Contracts • Formulate a polite invitation • State form of tender (Public / Selective / Private Tender (underhåndsbud)) • List of tender materials stating the dates – in order to check the correct version of documents o Scope (content) of the contract/works in question • Awarding criteria : Lowest bid?/Economically most advantageous bid? • Information concerning the “Letter of Corrections to Tender Documents” • Deadline for asking questions about the content of the specifications, drawings, etc. , i.e., clarification about the works • State contact person • Demands for filling–in of the tender forms o Type of contract (fixed price?/regulated price?), envelopes, how many copies of the tender forms, etc. • Time and place of tender/submission of envelope • Conditions concerning the return of the tender materials (possible deposit for tender materials and its refunding) • Conditions concerning reservations • Possible call for pre-tender meeting in order to give more information about the contract • Conditions if the contractor does not want to submit an offer • Name, address, telephone no. and E-mail of consultants/ advisors and other important people to the contract Kind regards Company name Name of consultant/client (Signature)

WBS for Construction Project

About the Tender Documents at Detail Design Client/Developer Contract re MC-Client Architect MC´s own production Main Contractor Contract re MC-Supplier Contracts re MC- SubC MC´s suppliers As far as the Client is concerned, these are work packages for the contract Subcontract 1 Subcontract 2 Subcontract 3 Subcontract n Sub´s suppliers Sub´s suppliers Sub´s suppliers Sub´s suppliers Execution Part, E.Müller E2011

For a Main (Prime) Contract (WBS for Design&Build)

The project´s specifications, and the connection between the contractor´s different stakeholders

BUILDING COMPONENT SPECIFICATIONS: WORK SPECIFICATIONS: Used for pricing the contract (Executive Level –site, etc.) CASE SPECIFICATIONS: Used for orientation about contract (Adm. Level) BUILDING COMPONENT SPECIFICATIONS: Used for execution of works on site (Operative Level) FOR THE WORKS CONTRACTOR´S OPERATTIVES ON SITE FOR ALL THE CONTRACTORS ON SITE FOR THE SPECIFIC TRADE /WORKS CONTRACTOR

Used for Pricing the contract WORK SPECIFICATIONS: Used for Pricing the contract BUILDING COMPONENT SPECIFICATIONS: Used for implementation of works on site

The WBS and the Specifications Case Specs. The WBS and the Specifications Work Specs.

The Tender Time Schedule, which gives the contractor an overview of the phases in the tendering and construction project