Children, Youth and Families Department EPICS Phase I Provider – CACFP Planning Certification Request August 25, 2010

Introductions Steve Hendrix, Data Manager, Early Childhood Services Crawford Spooner, Chief Information Officer

EPICS Phase 1 - CACFP Definitions: EPICS - Enterprise Provider Information Constituent Services An enterprise web-based system to support all of CYFD and its clients EPICS Phase I will focus on building CACFP CACFP - Child and Adult Care Food Program A service delivery system which reimburses child care providers for food/meals servers to children in care

Project Overview CYFD will build a web based solution that will Replace current MS Access CACFP solution Project is sponsored and supported by CYFD Executive Management Early Childhood Services Information Technology

Project Objectives Improve Child Safety Ensure Provider Background Checks are completed before services are rendered Increase Fraud Prevention Prevent duplicate/inappropriate participation Monitor child participation Improve Payment Processing Interface with Share Streamline payment process Enable online provider billing

Project Funding Federal USDA SAE Funding Federal CCDF Funding $450,000 Title 7 – Agriculture Chapter II – food and Service Nutrition Services, Department of Agriculture PART 226 – Child and Adult Care Food Program Federal CCDF Funding $449,566 Child Care and Development Block Grant Act (42 USC 9858) Part II Department of Health and Human Services Administration For Children and Families 45 CFR Parts 98 and 99 Child Care and Development Fund; Final Rule

Project Funding Breakdown Project Phase Total Cost Project Initiation $0.00 Project Planning $84,770.00 Project Implementation $814,796.00 Total Project Cost $889,566.00

Accomplishments Project Deliverable Approval Date Project Initiation Phase 06/10 Project Charter Project Certification Requirements Finalized 07/10 RFP Released IV&V – Scope Defined

Project Deliverables – Planning Phase Updated Project Management Plans RFP Process/RFP Award/Contract Negotiation IV&V Contract Executed Requirements Documentation Finalized (Homes) Planning for Project Implementation Phase

Project Timeline

Children, Youth and Families Department Questions?

Children, Youth and Families Department Thank you!