2018 Certifying Official Training OJT & APPRENTICESHIP TRAINING 2018 Certifying Official Training

OBJECTIVES After this webinar you should know: What your responsibilities are. What the trainee’s responsibilities are. How to fill out all documentation. What to retain in each trainee file. Why facilities need a Training Outline. How trainees track those training hours. Where to get any help you might need.

State Approving Agency Arkansas Department of Career Education Bill Dedner, Program Administrator LaTrenda Jackson, Program Coordinator Carlton Lawyer, Program Coordinator Veterans Affairs, Fort Roots Debra Westbrook, Education Liaison Representative

RESPONSIBILITIES CERTIFYING OFFICIAL TRAINEE VA FORM 22-8864 – EACH TRAINEE VA FORM 22-1999 – EACH TRAINEE VA FORM 22-1999b – AS NEEDED VA FORM 6553d-1 OR LETTERHEAD FORWARD DOCUMENTS TO VA OR SAA MAINTAIN TRAINEE’S FILE MEET WITH VA OR SAA FOR COMPLIANCE APPLY FOR BENEFITS PROVIDE CERTIFICATE OF ELIGIBILITY PROVIDE ALL TRANSCRIPTS TRACK DAILY TRAINING HAVE SUPERVISOR SIGN/VERIFY TRAINING TOTAL MONTHLY TRAINING HOURS PREPARE VA FORM 22-6553d-1 PROVIDE TO SCO FOR VERIFICATION PROVIDE A COPY OF EACH PAY STATEMENT TO SCO FOR THEIR RECORDS VA – TRAINING AGREEMENT, ENROLLMENT CERTIFICATION, ANY CHANGE IN STUDENT STATUS AND MONTHLY HOURS. SAA – CHANGES IN THE PROGRAM: CERTIFYING OFFICIAL, TRAINING OUTLINES, WAGES OR COMPANY NAME/ADDRESS.

OR APPLYING FOR BENEFITS HAS USED BENEFITS NEVER APPLIED VA FORM 22-1990 VA FORM 22-1995 OR HAS USED BENEFITS NEVER APPLIED HTTP://WWW.BENEFITS.VA.GOV/GIBILL/

ARKANSAS’S TRAINING AGREEMENT EXAMPLE

CERTIFYING TRAINEE ENROLLMENT VA FORM 22-1999 ENROLLMENT CERTIFICATION VA FORM 22-1990 OR 22-1995 VA FORM 22-8864 WINNER! BEGIN END 40 40

DOCUMENT PRIOR CREDIT PRIOR CREDIT DOCUMENTATION VA FORM 22-1990 OR 22-1995 VA FORM 22-8864 https://jst.doded.mil/smart/signIn.do VA FORM 22-1999 Trainees Receiving VA Benefits EVALUATION OF PREVIOUS CREDIT  FACILITY:  PROGRAM:   File in trainee file with trainee’s DD214 and all transcripts. CREDIT GRANTED? Yes No (circle one) If credit has been granted, indicate the amount here: ______________________________________________________________ _______________________________ _______________________________      SIGNED:________________________ (Trainee Signature) DATE: _________________ For Air Force transcripts they still have to contact CCAF Point out Prior Credit Evaluation Sheet as the best way to document the legal requirements. DD-214 MILITARY TRANSCRIPTS COLLEGE TRANSCRIPTS (IF ANY)

CERTIFYING HOURS VA FORM 22-6553D-1 or COMPANY LETTERHEAD VA FORM 22-1990 OR 22-1995 PROGRAM NAME FROM WEAMS PRIOR CREDIT DOCUMENTS VA FORM 22-1999 VA FORM 22-8864 DATE TERMINATED 1.) Not all hours worked are certifiable hours. Only Training hours are certifiable For example: Using the training outline on Page 9: 2.) Do not send in copies of the worksheets used to track training hours. 3.) Training hours only can be faxed to 1.918.781.7866. All other documentation should be faxed to 1.918.781.7863. APRIL 2015 MAY 2015 120 hours 120 hours TRAINEE SIGNS SCO SIGNS

CHANGE IN STUDENT STATUS VA FORM 22-1999B CHANGE IN STUDENT STATUS VA FORM 22-1990 OR 22-1995 PRIOR CREDIT DOCUMENTS VA FORM 22-1999 LAST DAY WORKED VA FORM 22-8864 VA FORM 22-6553D-1 X

EXAMPLE OF ELECTRICIAN WORK PROCESSES HOURS THE TRAINING OUTLINE EXAMPLE OF ELECTRICIAN WORK PROCESSES HOURS PRELIMINARY WORK: 250 Learning names and uses for equipment used in trade, names of various tools used in assembling material. RESIDENTIAL , INDUSTRIAL AND COMMERCIAL ROUGH WIRING: 300 Moving material from stockroom, laying out outlets, etc. from blueprints or personal instruction, laying out systems, cutting and installation of wires/cables RESIDENTIAL, INDUSTRIAL AND COMMERCIAL FINISH WORK: 300 Connecting and setting switches, plates, and receptacles; installing proper fuses, various kinds of fixtures; assisting journeyman in installation and completion of work in accordance with the rules of National Board of Fire Underwriters and local regulations. INDUSTRIAL LIGHTING AND SERVICE INSTALLATION: 450 Installing all types of heavy electrical equipment, wiring all types of heating equipment, complete installation for air conditioning. TROUBLESHOOTING: 350 Repairing electrical work, check for trouble – make repairs under supervision, check for trouble and make repairs without supervision. MOTOR INSTALLATION AND CONTROL: 500 Install overcurrent devices, install replacement motors, analyze motor circuits/troubleshooting, install emergency generators. TOTAL HOURS 2150 1.) Preliminary work is 250 hours of total training time, but preliminary work will always have to be done. After training in that work process for 250 hours, the trainee is not training anymore. They are working. 2.) Every approved training program must have a training outline. The training outline is made up of different work groups relevant to the trade or skill being learned. Each work group is made up of processes all of which have to be successfully learned in order to complete the training program.

TRACKING PROGRESS - Example GENERAL INFO DAILY HOURS Preliminary Work Rough Wiring Finish Work Lighting & Service Troubleshooting Motor installation Journeyman Initials TRAINING PROGRESS

TRACKING PROGRESS - Example   PROGRAM RECORD OF HOURS COMPLETED - BY MONTHS OJT SUPERVISOR COMMENTS ON TRAINING, INTEREST AND ATTITUDE, CHECK ITEMS ITEM LIST OF WORK PROCESSES HOURS  JAN FEB MAR APR MAY JUN TOTALS PREVIOUS CUMUL THAT NEED TRAINING IMPROVEMENT A PRELIMINARY WORK 250   43 62  87   192 B  ROUGH WIRING  300  37 34 64   135 C FINISH WORK   14 20  16 50  D LIGHTING & SERVICING   450  42 72  114  E TROUBLESHOOTING   350  6 8  14  F MOTOR INSTALLATION   500   20 G H I ADVANCEMENT J RECOMMENDED __YES __ NO K L _________________________ M OJT SUPERVISOR TTL HRS OJT TRAINING 2150  142  136   247 COMPANY NAME 40 HR WORK WEEK TTL HRS RELATED INSTRUCTION  144 12  12  48  525 RELATED INSTRUCTION SITE SUPERVISOR INITIAL. WORK BOOK OR STUDY ASSIGNMENT TEST DATE GRADE COMMENTS INTERST AND ATTITUDE CLASS INSTRUCTOR SCHOOL

LEAVE AND EARNINGS - Example HOURLY WAGE RATE OVERTIME HOURS DATES OF LEAVE We realize that trainees work at several sites and are paid by other contractors. Make it the responsibility of the trainee to provide the SCO with pay records. Otherwise gathering these for compliance survey visits will consume way too much of your time. TRAINEES NEED TO PROVIDE THEIR PAY RECORDS TO THE SCO