GVSU Update Where We Were, Were Headed, and Are Going Now Matt Schultz (Metadata & Digital Curation Librarian) Kyle Felker (Digital Initiatives Librarian) Mid-Michigan Digital Practitioners Meeting Friday, October 14th, 2016, MSU Library

Fall 2015 MMDP Major improvements needed: Search Advanced Search Search results Browse Landing Pages Navigation Image Galleries Download Functionality Metadata Streaming Media http://gvsu.edu/s/0i9

Spring 2016 MMDP http://gvsu.edu/s/0i8

Where We Are Headed Now Minimal Effort Ingest

Where We Are Headed Now 1. Advanced Renamer

Where We Are Headed Now 1. Advanced Renamer 2. Brunnhilde

Where We Are Headed Now 1. Advanced Renamer 2. Brunnhilde 3. ClamAV

Where We Are Headed Now 1. Advanced Renamer 2. Brunnhilde 3. ClamAV 4. Siegfried

Where We Are Headed Now 1. Advanced Renamer 2. Brunnhilde 3. ClamAV 5. Bagit.py 4. Siegfried

Where We Are Headed Now

Where We Are Headed Now

Where We Are Headed Now

Infrastructure: AWS EC2: Servers a-la carte S3: Storage on demand Elastic Block Storage (EBS) Cloudwatch Amazon gives us a scalable, a-la carte back end where we pay for the resources we use and provides us with flexibility to upgrade or downgrade services as our needs change. It does have a substantial learning curve, and prior understanding of system administration, the unix command line is required, after which there is investment of time to learn how their specific services work.

…the bigger picture Tools and workflows are linked to bigger issues

Digital Collections Budget Before very recently, we funded all projects out of special projects funds and one time money. That makes it very hard to gauge capacity and plan in advance for projects, since we had no idea if money would be available or how much. Having a budget set aside is crucial in order to establish planning, regular workflows, and to make decisions about capacity, including what access mechanisms we can afford. …we now have one

Resource Management Having money is great, but now we need to actually make choices about what we spend it on, staff time is out other valuable resource-we have a very small team and some of us have other primary jobs. Figuring out how to apportion that stuff when we have multiple projects and priorities is not easy. So how are we doing it? What do we have to spend, and how will we spend it?

Start with Project Planning How much stuff do you have? When will we get it? When does it need to be available? Do we need to outsource any of the work? How much will that cost? Do we need exhibits to showcase the material? The first step in trying to get a better handle on your own work is doing solid project planning. We use the MOU project plan template developed at university of texas austin. It’s working well so far, but the template is only part of the solution-project planning is both art and science and requires skill and experience. We are trying to grow that in house. This is crucial not just for resource management, but for maintaining good relationships with extrnal partners-it helps frame expectations in writing, so there’s no ambiguity.

…then start scheduling Start setting deadlines in a place where everyone working on them can see them. Start making timelines and Gantt charts-they really help you see where your work is placed in a way that’s visual and helps you see how things fit together. Chart milestones in an accessible place, like Asana.

Start communicating Email. Online tools, meetings We have bimonthly meetings, but we also do email updates, leave each other notes in asana, and have written documentation. Regular communication is necessary to kepp people on track and so that we can learn about and solve problems together. Email. Online tools, meetings

Questions?