Sharyland Independent School District Payroll Department Updated for the 2018-2019 School Year

Sharyland ISD Business Office Staff Phone Number: (956) 580-5200 Payroll Dept. Fax: (956) 580-5216 Name Extension Title Robbie Guerra 1046 Payroll Director Sylvia Medellin 1021 Payroll Specialist Irma De La Cerda 1048 Daysi Garcia 1010

2018-2019 Monthly Pay Schedule *DUE to PAYROLL $ PAY DATE $ Payroll Cut-Off Date *DUE to PAYROLL DATE August 24, 2018 August 3, 2018 September 25, 2018 August 31, 2018 October 25, 2018 October 5, 2018 November 16, 2018 October 26, 2018 December 21, 2018 November 30, 2018 January 25, 2019 January 4, 2019 February 25, 2019 February 1, 2019 March 25, 2019 March 1, 2019 April 25, 2019 April 5, 2019 May 24, 2019 May 3, 2019 June 25, 2019 May 31, 2019 July 25, 2019 July 5, 2019 August 23, 2019 August 2, 2019 *Extra duty pay request forms must be in the payroll office by 5:00 p.m. of Due to Payroll Date. All forms received after Due to Payroll Date will be included the following month.

Teacher Retirement System of Texas General Information New members will receive a packet from TRS. Complete the information and return it to TRS as soon as possible. Your TRS file will not be complete until they receive the forms in that packet. Please notify the payroll office if you have a change of name or address. We will report these changes to TRS. TRS states that a Texas school district employee is not permitted to advise a district employee of their rights regarding their retirement funds or specific deposit information. For more information please contact the Teacher Retirement System of Texas. Their telephone number is 1-800-223-8778. Additional information can also be located on their website: www.trs.texas.gov

Teacher Retirement System of Texas Payroll Information A full-time employee of Sharyland I.S.D. is required to participate in the Teacher Retirement System of Texas (TRS). An amount of 7.7% of the paid salary is deposited to the employee’s account through payroll deduction every month an employee receives a payroll check. This amount is considered the member’s deposit. An additional deduction of .65% is transferred to TRS for contribution to the TRS-care fund. This is a pooled account and not part of the individual employee’s retirement account. These amounts are shown as deductions on the pay stub. The district also contributes .75% of paid salary for every TRS member in the district. The money is also applied to the TRS-care fund. This amount is shown as a benefit on the pay stub. Any new employee that is not a current member of TRS will become a member as soon as the district reports the first payroll deposit. SISD will pay an amount of 6.8% during the first 90 days of a new member’s employment. This percentage is equal to the state contribution. The member will contribute the standard 7.7% and .65% without any waiting period.

Pay Supplements Board Approved Stipends Human Resources 2018-2019 Salaries and Stipends

Extra-Duty Other extra duty payments are paid monthly. Extra duty timesheet forms are available on the payroll page of the Sharyland ISD website. The forms must be completed and signed by the employee and campus administrator. To prevent delay in payment, ALL required information and documentation must be included. All non-exempt employees must attach timesheet(s) and comp time balance print-out to all requests for pay. Extra duty timesheets must be turned in on a weekly basis to a person designated by the campus/department administrator, then forwarded to the payroll office. The payroll office must receive all completed extra duty timesheets by the due dates of each month. The Payroll Office does not accept forms with correction fluid or correction tape. extra duty timesheet form monthly pay dates & due to payroll schedule

Payroll Deductions The district offers enrollment and payment through payroll deduction of group health, group dental and vision, miscellaneous health insurance plans and additional life insurance policies. You can enroll in medical reimbursement and/or dependent care reimbursement programs. Please contact the insurance department with questions specific to the plans available. Contact the payroll office for questions or concerns about the amount deducted from your payroll check.

Insurance Enrollment The enrollment for new employees is during the month of August for a September 1st effective date. This date is for 10-month employees only. Dates may be different for employees with odd employment or contract start dates. The Cafeteria (Section 125) Plan can be elected during enrollment. Health Benefit Plans This is general information only as it may affect an employee’s payroll. Please refer to the insurance department of Sharyland ISD for precise, up-to-date information.

403(b) and 457 tax-sheltered individual retirement plans Enrollment into 403(b) plans can be done at any time. Forms are available in the payroll, insurance office or at: http://www.tsacg.com/individual/plan-sponsor/texas/sharyland-isd/ Completed forms are forwarded to the district’s 3rd party administrator for their audit and approval. Sharyland I.S.D has a list of authorized vendors; an employee cannot enter a new agreement with any company not listed on the Authorized Investment Provider List located at: http://www.tsacg.com/individual/plan-sponsor/texas/sharyland-isd/ Please allow up to 30 days for processing. Please contact the insurance department for information if you prefer to enroll in a 457 plan.

A little more Deduction Info Sharyland ISD also offers payroll deduction for: United Way of South Texas Texas Tomorrow fund-employee should contact TTF directly. Professional dues (ATPE, TFT, TSTA etc.)-employee or the organization can forward deduction authorizations to the payroll office. Child support payments, Income tax levies, student loan garnishments-information is sent to the payroll office from governing body. Program fees for the Alternative Certification programs-Contact the Sharyland Human Resource Office to make sure you start the deduction for this program in September.

Direct Deposit is mandatory! Enrollment in direct deposit is simple! Forms are available in the payroll office or on-line. A copy of a personal check should accompany the form to verify the employee’s banking information. Your direct deposit can be sent to any banking institution and can be split & sent to up to 2 accounts (either checking or savings accounts). direct deposit form

Direct Deposit continued… If you change or close bank accounts, a direct deposit form must be completed with new information and provided to the Payroll Department immediately. Changes must be completed 10 working days prior to the pay date. DO NOT DELAY! If we transfer to a closed account you must wait until the money is returned to our bank. This could take 3 to 10 business days. We cannot issue a new check until we confirm the money is back in the district account. direct deposit form

Sick Leave Reporting All absences are to be reported through Skyward Time-Off, though Employee Access. Employees requiring a substitute will click on the “Substitute Needed” button and will be routed to SEMS (Substitute/Employee Management System) to enter a substitute request. Information will be entered by the employee or campus representative. The district’s substitutes rely on the accuracy of the entries for their pay. Sick leave balances can be viewed on a monthly basis through Employee Access.

Leave Information When you use more days than available you will be in a dock situation. Family Medical Leave Act: Please contact the Human Resources Office prior to a planned FMLA absence or as soon as physically possible during an unplanned FMLA absence. The HR office has guidelines for what qualifies as a FMLA absence. Excessive absences: Employee’s checks will be docked when he/she is absent more days than the number of sick leave days available. The dock amount is equal to the employee’s daily rate for every day that exceeds the balance.

Additional Leave Info. Personal Leave: Requests for personal leave are to be submitted according to board policy. personal leave request form Skyward Time-Off will only accept leave request entries for available leave. If no leave is available, the absence must to recorded as unpaid. All full-time school personnel are eligible for ½ day local and ½ state personal per 18 days of service up to a maximum of 5 days each per year. Absences due to personal business will be deducted from state personal leave. Overuse of personal leave will result in a payroll dock situation. Local leave can accumulate to 30 days for professional employees and 10 days for all other full-time employees. There are no limitations on accumulation of state personal leave. Check School Board Policy On-line for more leave information.

Is Everything Correct? Review your information on Employee Access. Notify the payroll office if you believe there is an error on any item. Notify the payroll office of the following changes as they occur: Name Address Phone Number Bank Information Forms are available on-line on our district website at www.sharylandisd.org.

Sharyland ISD Payroll Office Staff may be reached at (956) 584- 6404