“Not for the faint of heart” Streamlining Grant Management Grant Management “Not for the faint of heart”
Streamlining Grant Management Introductions UASI Program Overview Grant Application and Selection Process Sub-recipient Grant Management Claims, Audit, Grant Close-out Question & Answer
Streamlining Grant Management Introductions Mary Landers- Grants Manager- San Francisco Tristan Levardo- CFO- San Francisco Ethan Baker- System Administrator- San Francisco Edward Donoso- Dep. Asst. Director- New York Melanie Bartis- Program Manager- Houston
Streamlining Grant Management Introductions Mary Landers- Grants Manager- San Francisco Tristan Levardo- CFO- San Francisco Ethan Baker- System Administrator- San Francisco Edward Donoso- Dep. Asst. Director- New York Melanie Bartis- Program Manager- Houston
Streamlining Grant Management Introductions Mary Landers- Grants Manager- San Francisco Tristan Levardo- CFO- San Francisco Ethan Baker- System Administrator- San Francisco Edward Donoso- Dep. Asst. Director- New York Melanie Bartis- Program Manager- Houston
Streamlining Grant Management Introductions Mary Landers- Grants Manager- San Francisco Tristan Levardo- CFO- San Francisco Ethan Baker- System Administrator- San Francisco Edward Donoso- Dep. Asst. Director- New York Melanie Bartis- Program Manager- Houston
Streamlining Grant Management Introductions Mary Landers- Grants Manager- San Francisco Tristan Levardo- CFO- San Francisco Ethan Baker- System Administrator- San Francisco Edward Donoso- Dep. Asst. Director- New York Melanie Bartis- Program Manager- Houston
Streamlining Grant Management Introductions UASI Program Overview Grant Application and Selection Process Sub-recipient Grant Management Claims, Audit, Grant Close-out Question & Answer
Streamlining Grant Management UASI Program Overview Houston New York San Francisco
Streamlining Grant Management Houston Urban Area 6.7m 10k 6 All 16 Population Sq.M Pro Sports Critical Teams Infrastructure Sectors
Streamlining Grant Management Houston
Streamlining Grant Management Houston Houston PROGRAM Houston Regional Intelligence Service Center Fusion Center Staff, Training, and Equipment Public Safety Video Initiative Camera equipment, engineering, and related technology for 3 jurisdictions EOC Technologies Operational Technologies to support operations, hardware, and software updates for 5 jurisdictions Response Teams Equipment and training for first responders including Hazmat, Search and Rescue, SWAT, Bomb, Air Ops, etc. Community Preparedness Sustainment of ReadyHouston and CERT programs and teams in 7 jurisdictions Public Safety Communications Sustainment of Regional Radio Networks and related technology Regional Planning Sustain cadre of planners in 5 jurisdictions
Streamlining Grant Management UASI Program Overview Houston New York San Francisco
Streamlining Grant Management New York
Streamlining Grant Management New York
Streamlining Grant Management New York NYC Urban Area Working Group Joint Workshops Nassau County, New York City, Suffolk County, Westchester County, Yonkers, PANYNJ and the MTA hold monthly meetings Representatives from NYS, DHS and FEMA also attend. FEMA Regional Workshops NYS Regional Workshops CEPA Workshop NYC OMB HSGP Website Single Voice on Communication Grant Requirements Authorized Equipment List DHS Information Bulletins Other Federal and State Grant Information FEMA Policies Measurement Tools Strategy and SPR IG Audit
Streamlining Grant Management New York NYC PROGRAM NYPD / Law Enforcement The Domain Awareness System EOC: Joint Operations Center Public Safety Operations FDNY / Fire Service Core Competency Training, NIMS Communications and Situational Awareness OEM / Emergency Management Citizen Preparedness Programming Catastrophic Planning Public Safety Communications Voice, Data and Wireless Communications Systems Public Health Outbreak Detection, Fatality Mgmt.
Streamlining Grant Management UASI Program Overview Houston New York San Francisco
Streamlining Grant Management San Francisco
6 major Earthquake Faults Streamlining Grant Management San Francisco Bay Area Urban Area 6 major Earthquake Faults 8M Population 8K Square Miles
Streamlining Grant Management San Francisco Counties Contra Costa Marin Monterey Napa Santa Cruz Santa Clara San Benito San Francisco San Mateo Solano Sonoma Core Cities San Francisco San Jose Oakland Governance Structure Approval Authority Management Team Sub-recipient Stakeholders
Streamlining Grant Management San Francisco Workgroup Project CBRNE Equipment & Exercises Vigilant Guardian Cyber Resilience Cyber Training Emergency Management Mass Care & Shelter Capability Information Sharing NCRIC Interoperability BayRICS Joint Powers Medical & Public Health Bay Area Mass Prophylaxis WG Public Information & Warning Joint Information Center System Risk Management THIRA & State Preparedness Report Training & Exercise Urban Shield
Streamlining Grant Management Introductions UASI Program Overview Grant Application and Selection Process Sub-recipient Grant Management Claims, Audit, Grant Close-out Question & Answer
Streamlining Grant Management Grant Application and Selection Process What are the main considerations you have for the application process?
Streamlining Grant Management Grant Application and Selection Process At what point in the grant process do you address project sustainability?
Streamlining Grant Management Introductions UASI Program Overview Grant Application and Selection Process Sub-recipient Grant Management Claims, Audit, Grant Close-out Question & Answer
Streamlining Grant Management Sub-recipient Grant Management What are some of the challenges your jurisdiction experienced administering Homeland Security Grant Programs?
Streamlining Grant Management Sub-recipient Grant Management How does each jurisdiction track grant funded equipment assets?
Streamlining Grant Management Sub-recipient Grant Management New York Inventory Tracking System
Streamlining Grant Management Sub-recipient Grant Management City of Houston – SAP System
Streamlining Grant Management Sub-recipient Grant Management How is your grant administration unit structured? Does it consist of a program, fiscal and compliance division?
Streamlining Grant Management Sub-recipient Grant Management How does your Urban Area Working Group maintain visibility on individual project progress, successes, completion?
Streamlining Grant Management Sub-recipient Grant Management
Streamlining Grant Management Sub-recipient Grant Management What additional features are on your grant management system wish-list?
Streamlining Grant Management Introductions UASI Program Overview Grant Application and Selection Process Sub-recipient Grant Management Claims, Audit, Grant Close-out Question & Answer
Streamlining Grant Management Claims, Audit, Grant Close-out
Streamlining Grant Management Claims, Audit, Grant Close-out What suggestions would you have for FEMA/DHS to make the grant administration process more efficient?
Streamlining Grant Management Claims, Audit, Grant Close-out Through what means do your Urban Area Working Group and SAA share information on grant progress (other than the BSIR)?
Streamlining Grant Management Claims, Audit, Grant Close-out What lessons did you learn when integrating a grant management system into your current organization?
Streamlining Grant Management Introductions UASI Program Overview Grant Application and Selection Process Sub-recipient Grant Management Claims, Audit, Grant Close-out Question & Answer
Contact us: Tristan Levardo, CFO Bay Area UASI Tristan.Levardo@sfgov.org Mary Landers, Grant Manager Mary.Landers@sfgov.org Ethan Baker, System Administrator Ethan.Baker@sfgov.org Melanie Bartis, Program Mgr. Houston UASI Melanie.Bartis@houstontx.gov Ed Donoso, Dep Asst Dir, OMB New York UASI DonosoE@omb.nyc.gov