Opportunities for your Community Assistance Programs Opportunities for your Community Session: “Finding Your Way Home” – Overview of some of the programs in the Community Development Department at MFA: homeless shelters, rental assistance programs, and assistance for individuals with HIV/Aids Emphasis: Eligibility/Target populations/Opportunities to apply for funding/Regulatory requirements Q&A at the end Assistance Program Opportunities For Your Community

My First Template Meet Our Team JACKIE GARRITY – Program Manager, EMERGENCY HOMELESS ASSISTANCE PROGRAM SHANNON TILSETH – Program Manager, RENTAL ASSISTANCE AND LINKAGES PROGRAM NATALIE MICHELBACK – Program Manager, HOPWA AND CONTINUUM OF CARE PROGRAM

My First Template MFA Programs MFA is appointed by the state of New Mexico to oversee the funding that is designated to assist individuals and households who are experiencing homelessness, or who are at risk of becoming homeless, by providing services and temporary rental assistance. Emergency Homeless Assistance - EHAP Funds are used for shelter expenses, staff salaries related to work performed for this program, and the critical component of data entry, which ensures these funds are supporting the shelters that are actually moving clients into permanent housing. Rental Assistance - RAP Assistance is specifically for individuals and households who are experiencing homelessness or who are at risk of becoming homeless by assisting with security deposits, rent, applications fees, utility assistance & rental arrears. Housing Opportunities for Persons with AIDS/HIV – HOPWA Assistance is specifically for low-income persons (at or below 80% of area median income) who are medically diagnosed with HIV/AIDS, along with their family, to receive rental assistance and permanent housing placement.

MFA’s Role Monitoring MFA monitors service providers based on yearly risk assessments. The monitoring covers fiscal requirements, participant files, policies & procedures and staff personnel files. T&TA MFA provides assistance with regulation interpretation & contractual obligations including guidance on allowable expenses for each program. Invoicing Reimbursement requests are submitted monthly. Each program manager is available to assist with questions and technical issues. Partnering The most effective way to develop a successful program is to partner with other service providers in your area. MFA can provide recommendations to assist with program development. Monitoring: Ensuring all policies address federal requirements for each program – minimum habitability standards, internal control, documentation of client eligibility T&TA: Our role is to provide regulation interpretation as well as updates to federal requirements – various training opportunities/peer exchanges Invoicing: Funding is provided on a reimbursement basis through monthly invoices. A critical component is data collection which is reported each month with the invoice Partnering: We work closely with our service providers, encouraging them to partner with other agencies providing similar services to their clients. (ex: facing a huge project of a bathroom remodel to meet ADA compliance for shower accessibility; dealing with outbreak of bed bugs or lice in a shelter…. then looking for best practices to prevent these issues from reoccurring)

Except for CoC, funding is awarded through a competitive RFP process. Funding Cycle ESG and State Homeless Funds are awarded to MFA and divided between EHAP, RAP, CoC & NMCEH. 2018 ESG Funding $ 1,122,034 2018 State Homeless Funding $ 1,265,700 2018 HOPWA Funding $808,226 Federal & State Funding MFA Participant Selected sub recipients provide assistance to participants who qualify under the program rules and regulations. Sub recipient Except for CoC, funding is awarded through a competitive RFP process. EHAP $885,399 RAP $808,723 CoC $458,174 NMCEH $88,000 HOPWA $808,226

How Is Funding Used? Emergency Shelter Assistance Rental Assistance My First Template How Is Funding Used? Emergency Shelter Assistance Shelter Operations - utilities, vehicle maintenance, insurance, food, shelter supplies Essential Services - case management, transportation, staff salaries for time spent relative to program Data Collection - collection, analysis, management of client data, including reporting through the HMIS system (or comparable database) Rental Assistance Rent – short & medium term Rental Arrears Utility Assistance & Arrears Utility Deposits Security Deposits Rental Application Fees Case Management & Housing Stability Housing Opportunities for Persons With AIDS/HIV Tenant Based Rental Assistance Short Term Rent, Mortgage and Utility Assistance Permanent Housing Placement

Service Gaps – No Provider EHAP Service Area Harding McKinley Grant Hidalgo Otero Roosevelt Chaves Guadalupe Curry Quay Bernalillo Catron Cibola Colfax De Baca Dona Ana Eddy Lea Lincoln Luna Mora Rio Arriba San Juan San Miguel Sandoval Santa Fe Sierra Socorro Taos Torrance Union Valencia Adult - 5 Youth - 5 Domestic Violence - 17 Service Gaps – No Provider

Who are the Current EHAP Service Providers? My First Template Who are the Current EHAP Service Providers? Option, Inc – Hobbs Family Crisis Center – Espanola Valencia Shelter – Los Lunas S.A.F.E. House – Albuquerque Carlsbad Battered Families – Carlsbad Community Against Violence – Taos Battered Families Services – Gallup Crisis Center of Northern NM – Espanola Grammy’s House – Artesia Healing House – Deming Haven House – Rio Rancho Hartley House – Clovis El Refugio – Silver City COPE – Alamogordo HEAL – Ruidoso La Casa – Las Cruces Roswell Refuge - Roswell PATH – Farmington Interfaith – Santa Fe Samaritan House – Las Vegas St. Elizabeth – Santa Fe Heading Home - Albuquerque Youth - 5 DreamTree – Taos Youth Shelters – Santa Fe YDI – Albuquerque New Day – Albuquerque Assurance Home - Roswell Adult - 5 Domestic Violence - 17

EHAP Participant Eligibility Participant must meet HUD’s Definition of Homelessness: Literally Homeless - lack a fixed, regular, adequate nighttime residence Imminent Risk of Homelessness - will imminently lose their primary nighttime residence Homeless Under Other Federal Statutes - an unaccompanied youth, under the age of 25 Fleeing/Attempting to Flee DV - fleeing or attempting to flee domestic violence, dating violence, sexual assault, stalking EHAP Participant Eligibility Federal Requirements

Service Gaps – No Provider RAP Service Area Harding McKinley Grant Hidalgo Otero Roosevelt Chaves Guadalupe Curry Quay Bernalillo Catron Cibola Colfax De Baca Dona Ana Eddy Lea Lincoln Los Alamos Luna Mora Rio Arriba San Juan San Miguel Sandoval Santa Fe Sierra Socorro Taos Torrance Union Valencia RAP Service Provider RAP Service Provider 2+ Service Gaps – No Provider

RAP Participant Eligibility Participant must meet the HUD definition of homelessness Household income must be at or below 30% AMI Participant must lack sufficient resources or support networks Rapid Re-Housing Homeless Prevention Participant must meet the HUD definition of at-risk of homelessness Household income must be at or below 30% AMI Participant must lack sufficient resources or support networks Individual/household will lose their primary residence within 14 days

Southwestern Regional Housing HOPWA Service Area Harding McKinley Grant Hidalgo Otero Roosevelt Chaves Guadalupe Curry Quay Bernalillo Catron Cibola Colfax De Baca Dona Ana Eddy Lea Lincoln Los Alamos Luna Mora Rio Arriba San Juan San Miguel Sandoval Santa Fe Sierra Socorro Taos Torrance Union Valencia Northern Region Southwest CARE Center Southern Region I El Camino Real Housing Southern Region II Southwestern Regional Housing

HOPWA Participant Eligibility Tenant-Based Rental Assistance Participant must be medically diagnosed with HIV/AIDS Household income must be at or below 80% AMI Short-Term Rent Mortgage Utility Assistance Participant must be medically diagnosed with HIV/AIDS Household income must be at or below 80% AMI Household must have legal residency in housing and/or be responsible for utility payments Household must demonstrate need for assistance

RFP Timeline The timeline shows the basic process used to select service providers for EHAP, RAP & HOPWA. RFP submitted to MFA board for approval RFP Released RFP’s Review for Deficiency Corrections RFP’s Scored Protest Period Final Award Notifications 1 2 3 4 5 6 7 8 9 10 11 12 RFP Training. RFP Due Deficiency Corrections Due Preliminary Award Notifications Award Recommendations to MFA Policy Committee Program Year Begins RFP generally released around January

RFP Minimum Threshold In order to be considered for funding, a minimum threshold has been established. Depending on the program, there may be additional minimum threshold items. Organization must be a non-profit with a 501(c)(3) status, unit of local government or tribal government. Proof of registration as a charitable organization with the New Mexico Attorney General’s Office. Must be in good standing as of the date the RFP is issued and must not have “suspended”, “debarred” or HUD’s “Limited Denial of Participation” status. If non-profit, must submit a letter of support from the unit of local government. Current Independent Audit conducted in accordance with Government Audit Standards “GAS”. Local, public bodies must provide an audit by a certified auditor who has been approved by the NM State Auditor’s Office and who is also on the State Auditors List. Proof of insurance coverage according to specific limits. Meeting all minimum threshold requirements DOES NOT guarantee funding.

RFP Scoring The scoring criteria varies based on the program. A minimum score must be obtained in order to be selected as a service provider. Organizational Capacity Does organization have the capacity to administer an effective program with measurable, positive outcomes? What is the related experience of the staff who will be administering the program? (All Programs) Finance Financial policies/practices & audits are analyzed to determine risk. (All Programs). 01 02 Service Area or Community Need What counties will be served by the organization? (RAP, HOPWA) How many beds nights are provided annually? (EHAP) 04 Performance with Housing Placement What percentage of clients served in the previous 12 months exited to permanent housing? (EHAP & RAP) 03 Capacity: Sufficient number of staff, with related experience, to run the program Finance: Examine most recent annual audit Service Area: Community Need: Occupancy rate related to size Performance with Housing Placement: scored heaviest for EHAP

Contracts & Renewals Service Providers must meet specific minimum criteria to be considered for contract renewal each year. Minimum criteria for renewal is similar to what is required to apply for funding in the RFP. Funding varies from year to year. Awards are made based on predetermined measures for each program. Organizations awarded funding through the RFP are eligible to receive funding annually for up to 5 years. Measures are based on program goals such as meeting contractual requirements. Current service providers with EHAP, RAP, and HOPWA are eligible to receive funding through June 30, 2021. Measures for renewal:

CONTACT US If you would like to be included in the notifications regarding RFP’s, please contact us and we will add your name to the list. We are happy to answer any other questions you may have. 344 Fourth St. SW Albuquerque, NM 87102 jgarrity@housingnm.org www.housingnm.org 505.843.6880 stilseth@housingnm.org nmichelback@housingnm.org