Rail Program Management Services Presentation to Rail Committee on City of Palo Alto Rail Program Management Services March 1, 2017

Overview Introduction Scope of Services, Schedule & Summary of Work to Date Rail Corridor Circulation Study Community Engagement Plan Rail Committee Direction

1 Introduction

Collaboration & Integration Team Community Organizations CARRD Friends of Caltrain PABAC

Project Team Organization Management of team

2 Scope of Services

Scope of Services Tasks Status Task 1 Support Council Rail Committee Underway Task 2 Convene Rail Technical Group Rail Committee Direction Task 3 Support CPA during CHSRA Envt Review Phase Task 4 Conduct Rail Corridor Circulation Study Partially Underway Task 5 Conduct Context Sensitive Alternatives Analysis TBD Task 6 Prepare Draft & Final PSR and 15% Design Plans Task 7 Complete Envt Analysis for Preferred Alternatives Task 8 Financing Plans Task 9 Additional Tasks

Schedule Millbrae Station ASP

Summary of Work to Date Attended and participated in several stakeholder meetings: City/ County Staff Coordinating Group (CSCG) w Caltrain & HSR HSR Community Working Group (CWG) Caltrain City of Menlo Park CARRD (Nadia Naik) Responded to rail program items: Caltrain-UPRR agreement CBOSS/ PTC HSR Scoping Report Drafted Community Engagement Plan and Proceeding with Rail Corridor Circulation Study (see following slides) Millbrae Station ASP

3 Circulation Study

Study Area

Progress to date Circulation Study Sub-tasks Status Data review Complete Data gap analysis New traffic counts Existing documentation review Ongoing Collision data review Ped & Bike data compilation

Progress to date Travel Demand Models/ Scenarios Status Mount and operate Complete Base year validation Develop future year models Ongoing

City of Palo Alto’s Travel Demand Model Forecast 2030 PM Peak Congestion Mapping

City of Palo Alto’s Travel Demand Model Forecast 2030 PM Peak Congestion Mapping Same map, zoomed in

Task 4 Scope/ Deliverables Date 1 Existing Documentation Report (“Gap Analysis”) Feb 3 2 Existing Conditions Report Mar 3 3 Travel Demand Model Validation Report 4 Future Year, No Build Conditions Report Mar 10 5 Alternative Test Conditions Report TBD 6 Preferred Alternative Report 7 Draft Circulation Study Report 8 Final Circulation Study Report

Community Engagement Plan 4

Goals & Objectives Implement context sensitive solutions process using a detailed community engagement plan Provide clear, accurate, and easily accessible information Create platforms to evaluate grade separation alternatives Performance measures to assess and adjust engagement efforts

Stakeholders & Concerns Key Stakeholders Concerns to Be Addressed Palo Alto Residents Lack of safety around grade crossings Regular transit riders Traffic congestion around grade crossings Senior citizens Noise pollution Citizens with special needs Inconvenience of construction activities Disadvantaged residents Inequality of costs & benefits Palo Alto elected officials & staff Local organizations (business, non-profits, community based)

Engagement Tools Inquiry database – record of public commentary Online survey - distributed via email, website & social media Collateral – fact sheets, emails, website content, text messages Project mailings – flyers, notifications Community meetings – next slide

Community Meetings Cooperatively develop project goals and objectives, evaluate define and alternatives, and involve the community and City Council in a clearly define decision-making process Establish CSS process milestones and decision points Propose to hold six (6) community meetings First meeting proposed in April 2017

Rail Technical Group Ideas Californians Advocating for Responsible Rail Design Friends of Caltrain Pedestrian and Bicycle Advisory Committee Palo Alto residents, elected officials, and staff Technical experts Local organizations (business, education, environment, community-based, non-profit)

Rail Committee Direction 5 Rail Committee Direction

Request Direction on: Community Engagement Plan Rail Technical Group Build on framework included in staff report; staff to return with final draft. How detailed should it be? How do we measure success and adjust? Are we ready to hold first public meeting April 2017? Rail Technical Group What is their function (technical group or CSS stakeholders)? Who should be members and how should they be appointed? Rail Corridor Circulation Study What are the circulation study goals? How far can we advance study before first public meeting? How do we vet alternatives for analysis given existing city policies?

Thank You Contact: Richard Davies, Project Manager Mott MacDonald 181 Metro Drive, Suite 510 San Jose, CA 95110 T (925) 469-5356 www.mottmac.com