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Workshop Topics Eligibility for Funding Club Funding Procedures Requesting Club “6” Account Funds Requesting Student Life Funds Requesting Club Activities Point System Guidelines

Eligibility for Funding It’s as EASY as 1 … 2 … 3 1. Attend Club Funding Workshop 2. Turn in Annual Forms Advisor Agreement Officer List Club Charter Renewal Constitution Club “6” Account Signature Form Due by 4 pm, Friday, Oct. 12, 2018 Bld. 130, Rm. 113, Inbox on back counter- 3. Earn Points and Submit All Requests on time.

Two Sources of Money Club Funds (“6” Account) Fund 2 Activities Funds Money raised through bake sales, car washes, donations, etc. Fund 2 Activities Funds Money requested from the Student Life Department

Club Fund 6 Accounts Making Purchases: Contact our office for vendor choices Complete an All in One Request Form before purchase Attach Minutes showing approval for purchase Attach Price Quote Getting Reimbursed for Purchases: Attach Minutes showing approval for reimbursement Submit original receipt after purchase Deposits: Use Deposit form Checks made out to Daytona State College Driver’s License written on check Clubs NOT tax exempt

Fund 2: Activities Funds Making Purchases: Contact our office for Vendor Choices Complete All in One Request Form Attach invoice or price quote. *College IS Tax Exempt Getting Reimbursed for Purchases: Prior to Purchase: Return original sales receipt to our office

Student Travel Set Up a Travel Authorization Meeting with the Student Life Staff Request for Travel: Complete All in One Request Form Attach necessary documentation Hotel Stay: Rooming list with Student Names and ID #s Conference: Student List with ID #s Registration Forms Complete Student Travel Agreement form Include in packet Advisor’s Travel Information for pre-approval 30 days advance notice for in-state travel 60 days advance notice for out-of-state travel See Club Handbook for details

Planning Events Advance planning always pays off! Break down event into smaller tasks Assign people to each task Complete All in One Request Form At least 10 business days prior to event Use form for on or off campus events

Where Can You Find the Club Handbook & Forms? www.daytonastate.edu Student Life http://www.daytonastate.edu/student_act/ In the Document Repository- Student Life Activities

Advertise Your Event

Goals of Points System To encourage club involvement with : New student recruitment efforts Visible activities on campus   Activities that support student success Opportunities for developing leadership/organizational skills Community service learning opportunities

Points System Success Stories 51 Clubs in 2017/2018 Compared to 43 Clubs in 2015-2016 Money raised for local organizations – $3,900 Community service hours – 1,970 hours-13-14 2,468- 14-15 2,867 – 15/16 2,872- 16/17 2,322- 18/19

Updates to Funding System Please use form with Points Category Updated Report Form Flyer for Club Planned and Implemented events must be attached

Point Categories

Points in excess of the 50 will roll into next semester totals Funding Levels Gold Level- (50 points) eligible for up to $500 the following semester. Clubs in gold category may also be allotted greater amounts of funding if they are recipients of a national award, recognition, or for participation in a conference and/or tournament after review by the Student Life Dept. Silver category - (40-49 points) are eligible to request $250 during the semester following their achievement of Silver status Bronze category - (35-39 points) may request $100 following their achievement of Bronze status. Participation forms reviewed to determine total hours for recognition at Annual Club Banquet Points in excess of the 50 will roll into next semester totals

Club Current Levels Student Photography Student Respiratory Table Top Gaming Sigma Beta Delta SADHA SPA Business Club ASL Club Falcon Vets Global Friends AASA Healthy Roots Student Respiratory Science Club SGA Student Massage Phi Theta Kappa Psy Psi of DeLand Studio Rats Gay Straight Alliance Health Information Technology Psychology of Flagler Surf Club

Locating Opportunities Monthly Email to Advisors to include: College Engagement Events Student Life Community Projects/ Events Up-and-Coming Volunteer Events/ Service Projects Chart of Club Point Standings

Club Leadership Retreat October 5th News Journal Center 9:30 am- 3 pm Protecting Your Online/ Social Media Message Professional Etiquette Building Trust/ Working Together October 6th Meet at Student Center Travel to Zoom Air 8:30 am- 2 pm Team Building Ropes Course High ropes/ Zip Lining Only 30 Reservation Slots Remaining

Club Management Workshops CAMPUS DATE TIME/ EVENT DAYTONA- 130/154 October 26th 11-12pm & 1-2PM   November 16th December 7th 11-12pm & 1-2pm We Can Come To You! Set Up a Workshop for Your Club studentactivities@daytonastate.edu

Remaining Student Life Events Fall 2018 Hispanic Heritage Day Daytona Campus Oct. 3 11-1pm Student Landing Homecoming Activities Oct. 11-13 Native American Heritage Day November 7 11-1pm International Cultural Festival Wed. Nov 14 11-1pm ECHO Plaza/ Landing Veteran’s Day Fri. Nov 9 11-1pm Basket Brigade Collections College Wide M-F Nov. 12-17 SGA Offices

Report Guidelines Turned in by 5:00 pm on the last Thursday of the month Inbox 130/154, studentactivities@daytonastate.edu Reports will be reviewed and points awarded at the beginning of each month. Once the award is determined the Advisor will receive an email with semester point totals. No Club Meetings or Fundraisers listed on reports   Since December is a short month due to finals, end of classes, and the holiday break; all forms for events held during or after finals week in December must be included in the first January submission. As such, these events will count toward the Spring Semester totals.

STUDENT LIFE CONTACTS studentactivities@daytonastate.edu Director of Student Life: Coordinator Student Life & Intramural Sports: Bruce Cook Bruce.cook@daytonastate.edu Lori Lemoine 506-4417 Lori.lemoine@daytonastate.edu 506-3486 Student Life, Social Media & News4U Jennifer Thomas DeLand, Deltona, FPC & NSB Student Life Specialist : Jennifer.thomas@daytonastate.edu Robert Gosse 506-3131 Robert.gosse@daytonastate.edu 785-2202 studentactivities@daytonastate.edu STUDENT LIFE CONTACTS

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