Project Management: The Ladder CCSC Spring 2017

Overview Management Structure of Encampments Planning Encampment

Management The Air Force Defines management as: “the process of organizing and using resources to accomplish predetermined objectives” Set Goals Create the Conditions

Management Management is an inherent responsibility of command Achieve the greatest effectiveness possible with available resources Central control of resources is essential to their best use Maximum effectiveness can be achieved only if the TEAM is willing Flexibility Resources can Change

Department Support Staff Encampment Structure C/CC C/DC C/SQCCs Flight Staff First Sergeant Command Chief First Sergeants C/Safety SET C/XO C/OIC Department Support Staff DOT

Cadet Commander Responsibility for Activity Assists in Selecting Cadet Exec Staff Primary Creator of Encampment Vision Role Model Link between Cadets and Seniors Facilitates Planning Mentors All Exec Staff

Executive Staff C/Deputy Commander C/Executive Officer Coordinates Training Head of Line Staff Adheres to Training Schedule Assists C/CC Coordinates Support Staff Trains Support Staff Assists/Evaluates OICs Runs PIR

Executive Staff C/SQCC SET OIC Cares for and Mentors Squadron Mentors Sq Staff Oversees Training Runs Evaluations Team Inspections Flight Awards Evaluates Basics and Staff

Executive Staff Safety DOT Oversees Training for Safety Assists DOT in Evaluating Training Opportunities Creates Schedule Oversees Training Adjusts Schedule for Encampment

Encampment Planning Executive Planning Requires Vision Gather Resources Define your Objective Break the mission into parts Communication Starts the day Executive Staff is Released

Operations Plan Packing List Purpose Contact Info Dates and Times Locations

Schedule Required Classes Outside Resources Training Time Wake Up/ Lights Out Time Transition Times Workability Logistics

Sign In/Out Practical Plan Expect Problems Parent Interaction Flow of Traffic

Safety Think through Training Be Familiar with Training Areas Complete ORMs for each Activity

Budget Specific Numbers Justification for Spending Effective Management of Funds

Staff Selections Qualifications Previous Experience Team Dynamics Assets to Encampment Personal Experience with Applicants Justification for Positions

Communication Starts Day of Exec Staff Selection Communication to Seniors and Staff Best Form is Email Google Drive Phone Calls Face to Face (Staff Weekend)

The Sum of It All “Management is efficiency in climbing the ladder of success; leadership determines whether the ladder is leaning against the right wall.” -Stephen Covey

QUESTIONS?

Plan an Encampment by 0700 Tomorrow FINAL ASSIGNMENT Plan an Encampment by 0700 Tomorrow