Angie Maranville Director, Knowledge Access & Resource Management

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Presentation transcript:

Using Budget Fund Codes for Assessment and Reporting in an Academic Library Angie Maranville Director, Knowledge Access & Resource Management Megan Heady Head, Acquisitions Megan.Heady@mail.wvu.edu angela.maranville@mail.wvu.edu LIBRARIES

LIBRARIES

Our Journey … a look back … future WVU Libraries Voyager 2000 - 2016 Main Library 5 ledgers 3 fund code formats Law Library 1 ledger 2 fund code formats WMS 2016-present 1 Budget 3 Levels Our Journey … a look back … future LIBRARIES

Our Voyager fund codes Monographs Serials Foundation ART 404 3L026 MUSC 436 3L020 JRL 728 3L033 LIBRARIES

Creating the Fund Code…. Format Acquisition & Audit Codes Fund Sources Budget Line LIBRARIES

LIBRARIES

Examples Library Material Fund Code Naxos Video Library AARTGNSMNH Community College Journal (print) E3V395PEPF Sourcing Journal Online DFASHNEJNH LIBRARIES

Why? Reporting of course! LIBRARIES

WVU Reports Biweekly Used to Populate Budget Analysis Annual Report Law Main Health Sciences Foundation Expenditures Subject Spending Used to Populate Annual Report Indirect Cost Report Auditor ACRL IPEDS LIBRARIES

Advantages/Disadvantages Staff time 2-4 hours Advantages Provides real time numbers No waiting Collection Development tool LIBRARIES